13-Confidential Transmittal Limitation of Use Agreement.pdf

Broward County Board of County Commissioners Mark D. Bogen • Alexandra P. Davis • Lamar P. Fisher • Beam Furr • Steve Geller • Robert McKinzie • Nan H. Rich • Hazelle P. Rogers • Michael Udine

Broward.org

Public Works and Environmental Services Department Facilities Management Division 115 S. Andrews Avenue, Room 501 • Fort Lauderdale, Florida 33301 • 954-357-6470 • Fax 954-527-2994

CONFIDENTIAL TRANSMITTAL & LIMITATION OF USE AGREEMENT

Date: _________________

Contractor Company Name: ________________________ Officer Name and Title: ________________________ Address of the Company: _________________________ Phone Number: _________________________ Email Address: _________________________

RE: Solicitation No. BLD2132052B1

Courthouses Burglar Alarm System Upgrades (Multi-Site Reference Drawings)

Subject: Release of Reference Drawings for Burglar Alarm System Upgrades

This formal document accompanies the release of the County’s as-built and/or AutoCAD drawings for the various courthouses buildings associated with the upcoming burglar alarm system upgrade project.

By accepting these files, ________________________________________ (the "Contractor") explicitly agrees to the following legally binding terms and conditions regarding their use, distribution, and security:

1. Permitted and Restricted Use

• Reference Only: These drawings are provided solely as a historical reference to assist the Contractor in understanding the existing building layouts. The County does not guarantee the absolute accuracy, completeness, or current "as-built" status of these drawings.

• Scope of Work Alignment: The drawings shall be used exclusively to facilitate the generation of the shop drawings, calculations, and submittal necessary to upgrade the existing burglar alarm systems in place.

• Prohibition of Direct Reuse: The Contractor shall not copy, modify, or directly utilize these background drawings for any construction purposes other than as a drafting reference. The Contractor remains fully responsible for field-verifying all existing conditions prior to generating and submitting their own engineering drawings.

2. Non-Transferability & Confidentiality

• No Third-Party Transfer: These drawings are proprietary and confidential security-sensitive documents of the County. Under no circumstances shall the Contractor transfer, share, sell, or distribute these drawings to any third party unrelated to this specific project.

Solicitation No. BLD2132052B1 Courthouses Burglar Alarm System Upgrades (Multi-Site Reference Drawings) Release of Reference Drawings for Burglar Alarm System Upgrades

• Subcontractor Compliance: The Contractor may share these drawings with approved burglar alarm subcontractors strictly on a "need-to-know" basis. The Contractor is responsible for ensuring that all subcontractors adhere to the identical confidentiality and usage restrictions outlined in this document.

• Destruction/Return of Files: Upon completion of the burglar alarm design phase, or upon the termination of the contract, the Contractor must destroy all digital and physical copies of the reference drawings provided, except as required by law for project archiving.

3. Disclaimer of Liability

The County of Broward provides these drawings "as-is." The County makes no representations or warranties, express or implied, regarding their accuracy. Relying on these documents does not relieve the Contractor of their contractual obligation to perform site surveys, verify actual field measurements, and comply with all current local security standards for burglar alarm systems where applicable, and building codes.

Acknowledgment and Acceptance

Please have an authorized representative sign, date, and return this form to the County Project Manager to acknowledge acceptance of these terms prior to the release/download link activation of the drawing files.

For the Contractor:

Authorized Signature: ________________________________________

Printed Name: ______________________________________________

Printed Title: _______________________________________________

Date: ______________________

Authorized Signatory’s Email Address: ____________________________

For Broward County Staff use only

Date Picked Up: ______________________

Name: ______________________________

Company Name: ___________________________

Signature: ________________________________

Acknowledgment and Acceptance