12RADZ26R0001.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

CODE 16. ADMINISTERED BYCODE

X

X

541350

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORRD-31ME

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

08/26/2026 1500 ET

08/06/2026

715-619-3130GARY BROWN

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12RADZ26R0001

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 23 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

WASHINGTON DC 20250

1400 INDEPENDENCE AVE, SW

RURAL DEVELOPMENT BUSINESS CENTER

PROCUREMENT MANAGEMENT OFFICE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$11.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

X

USDA, RURAL DEVELOPMENT

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 09/30/2026 to 09/29/2031

0001 Multifamily Physical Inspection Program 4500 EA inspections as outlined in the statement of work

Period of Performance: 09/30/2026 to 09/29/2027

1001 Multifamily Physical Inspection Program 4500 EA inspections as outlined in the statement of work (Option Line Item) Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

GARY D. BROWN

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

08/01/2027

Period of Performance: 09/30/2027 to 09/29/2028

2001 Multifamily Physical Inspection Program 4500 EA inspections as outlined in the statement of work

(Option Line Item)

08/01/2028

Period of Performance: 09/30/2028 to 09/29/2029

3001 Multifamily Physical Inspection Program 4500 EA inspections as outlined in the statement of work

(Option Line Item)

08/01/2029

Period of Performance: 09/30/2029 to 09/29/2030

4001 Multifamily Physical Inspection Program 4500 EA inspections as outlined in the statement of work

(Option Line Item)

08/01/2030

Period of Performance: 09/30/2030 to 09/29/2031

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

23 2 of

USDA Rural Housing Service RD Multifamily Physical Inspection Program (MPIP)

12RADZ26R0002

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes only solicitation. Proposals are being requested and separate written solicitation will not be issued.

Solicitation number 12RADZ26Q0002 is issued as a Request for Proposal (RFP) for USDA Rural Development (RD) Rural Housing Service (RHS) Multifamily Physical Inspection Program (MPIP).

This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 541350 The small business size standard is $11.5M This acquisition is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). All responsible sources may submit a quotation which will be considered by the agency.

Statement of Requirement Physical Inspection Assessment services for the U.S. Department of Agriculture (USDA), Rural Housing Services (RHS) Multifamily Asset Management Branch under Rural Development Agency.

Refer to Attachment 1, Performance Work Statement, for specific requirement details.

Schedule of Items – Refer to Attachment 2, Price Workbook for CLIN structure.

Technical Data -

Technical data and supporting documentation associated with this solicitation are available through the following sources:

1. Solicitation Attachments The following documents are included as attachments to this solicitation and can be accessed via the “Attachments/Links” section of the posting.

• Attachment 1 - Performance Work Statement

• Attachment 2 – Pricing Workbook

• Attachment 3 – Past Performance Questionnaire

• Attachment 4 – Question and Answer Form

2. External Website Access

• CFR 3560.103 Maintaining Housing Projects https://www.ecfr.gov/current/title- 7/subtitle-B/chapter-XXXV/part-3560/subpart-C/section-3560.103

• HB -2-3560 MFH Asset Management Handbook Chapter 5 https://www.usda.gov/guidance-documents/rhs-handbook/rhs/hb-2-3560-mfh-asset-management-handbook

Federal Acquisition Regulation (FAR) and United States Department of Agriculture Acquisition Regulation (AGAR) Clauses and Provisions https://www.ecfr.gov/current/title-7/subtitle-B/chapter-XXXV/part-3560/subpart-C/section-3560.103 https://www.ecfr.gov/current/title-7/subtitle-B/chapter-XXXV/part-3560/subpart-C/section-3560.103 https://www.usda.gov/guidance-documents/rhs-handbook/rhs/hb-2-3560-mfh-asset-management-handbook https://www.usda.gov/guidance-documents/rhs-handbook/rhs/hb-2-3560-mfh-asset-management-handbook

The clauses and provisions contained herein are applicable to any order awarded as a result of this solicitation. The terms and conditions set forth herein supersede all other terms and conditions.

Acceptance of the order in accordance with (IAW) FAR 12.201-1(b)(2) constitutes acceptance of all terms and conditions contained herein.

As part of the Revolutionary FAR Overhaul (RFO), system updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

52.252-2 Clauses Incorporated by Reference Feb 1998 This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of the clause may be accessed electronically at Internet address https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.212-4 Terms and Conditions—Commercial Products and Commercial Services (Nov 2025) 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) 52.222-50 Combating Trafficking in Persons (Nov 2025) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-3 Protest After Award (Sep 2025) 52.233-4 Applicable Law for Breach of Contract Claim (Sep 2025) 52.240-91 Security Prohibitions and Exclusions (Nov 2025) 52.244-6 Subcontracts for Commercial Products and Commercial Services (Nov 2025)

The following clauses are applicable if checked:

☒ 52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020) with Alternate I (Nov 2021) of 52.203-6 ☒ 52.203-13 Contractor Code of Business Ethics and Conduct (Nov 2021) ☒ 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011 ☒ 52.204-13 System for Award Management—Maintenance (Nov 2025) ☒ 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Sep 2025) ☒ 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Sep 2025) ☒ 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Sep 2025) ☒ 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Nov 2025) ☒ 52.219-8 Utilization of Small Business Concerns (Nov 2025) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

☒ 52.219-14 Limitations on Subcontracting (Nov 2025) ☒ 52.222-3 Convict Labor (Nov 2025) ☒ 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Nov 2025) ☒ 52.222-35 Equal Opportunity for Veterans (Nov 2025)

☒ Alternate I (Jul 2014) of 52.222-35 ☒ 52.222-36 Equal Opportunity for Workers with Disabilities (Nov 2025) ☒ 52.222-37 Employment Reports on Veterans (Nov 2025) ☒ 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) ☒ 52.222-54 Employment Eligibility Verification (Nov 2025) ☒ 52.222-90 Addressing DEI Discrimination by Federal Contractors (Apr 2026) ☒ 52.223-23 Sustainable Products and Services (Nov 2025) ☒ 52.224-3 Privacy Training (Jan 2017)

☒ Alternate I (Jan 2017) of 52.224-3 ☒ 52.232-33 Payment by Electronic Funds Transfer— System for Award Management (Oct 2018) ☒ 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) ☒ 52.237-3 Continuity of Services (Jan 1991) ☒ 52.240-93 Basic Safeguarding of Covered Contractor Information Systems (No 2025)

Other Applicable Clauses

52.217-8 Option to Extend Services (Nov 1999) 30 calendar days prior to contract expiration 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) 30 Calendar days prior to contract expiration and 60 days

(c) five years.

AGAR Clauses

452.203-71 Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance (May 2026)

(a) By entering this contract, the contractor certifies that:

(1) It is compliant with all applicable Federal anti-discrimination laws and the Equal Protection principles of the U.S. Constitution, and it will remain compliant for the duration of the contract.

(2) Neither it nor any subcontractor or teaming partner operates or funds any program, policy, or initiative that promotes DEI in a manner that violates any applicable Federal anti-discrimination laws, including but not limited to Title VI and VII of the Civil Rights Act of 1964, or the Equal Protection principles of the U.S. Constitution, and the contractor and any subcontractor or teaming partner will not do so for the duration of the contract.

(b) If the contractor participates in, facilitates, or funds programs that implicate Title VI of the Civil Rights Act of 1964 or Title IX of the Education Amendments of 1972, as amended, including but not limited to grants to or for schools, colleges, universities, 4-H programs, non-governmental organization (NGO) programs, sports programs, and education-related grants to prisons or other detention facilities, the contractor certifies that it will remain compliant with those laws, including the requirements set forth in Executive Order 14168, Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government, and Executive Order 14173, Ending Illegal Discrimination and Restoring Merit-Based Opportunity.

(c) The contractor affirms that the above requirements are conditions of payment that go to the essence of the contract and are therefore material terms of the contract. Payments under the contract are predicated on compliance with the above requirements, and therefore the contractor is not eligible for funding under the contract or to retain any funding under the contract absent compliance with the above requirements.

(d) This certification reflects a change in the Government’s position regarding the materiality of the foregoing requirements and therefore any prior payment of similar claims does not reflect the materiality of the foregoing requirements to this contract.

(e) Submission of a knowing false statement relating to contractor’s compliance with the above requirements and/or eligibility for the contract may subject the contractor to liability under the False Claims Act, 31 U.S.C. § 3729, and/or criminal liability, including under 18 U.S.C. §§ 287 and 1001.

(f) The contractor must include the provisions of this clause in all subcontract solicitations.

(g) Failure on the part of the contractor or its subcontractors to comply with the terms of this clause may be grounds for the Contracting Officer to terminate this contract for default.

(End of Clause)

AGAR 452.203-72 Unenforceable Supplier Terms (MAY 2026)

(a) Definitions.

Supplier terms mean provisions customarily drafted by vendors of supplies or services and intended to create a binding legal obligation on the end user. The term applies:

1. Regardless of the format or style of the document. For example, supplier terms may appear in standard terms of sale or lease, Terms of Service (TOS), End User License Agreement (EULA), or another similar legal instrument or agreement, and may be presented as part of a proposal or quotation responding to a solicitation for a contract or order or otherwise become effective after the contract date.

2. Regardless of the media or delivery mechanism used. For example, supplier terms may be presented as one or more paper documents or may appear on a computer or other electronic device screen during a purchase, software installation, other product delivery, registration for a service, or another transaction.

(b) Applicability. When any supply or service acquired under this contract is subject to supplier terms, the supplier terms are deemed part of the contract only to the extent they are consistent with this clause. Supplier terms that conflict with any part of this clause, the contract, or Federal law are void and will not be considered incorporated into a contract, even if they are physically present in a contract documentation or systems. In the event of any inconsistency between supplier terms and this contract, this clause and the terms of the Government contract must govern and supersede any supplier terms in all cases.

(c) Authorization Required. Notwithstanding any other provision, no supplier terms must be binding on the Government unless the term is expressly authorized on the USDA Supplier Terms Authorization Form signed by the Contracting Officer, and the completed Authorization Form has been incorporated into the contract.

(d) Unenforceable Terms. Any supplier terms that impose obligations or restrictions inconsistent with applicable Federal law are unenforceable against the Government and deemed stricken from the agreement. This includes, but is not limited to, any clause that:

(1) Requires the Government to pay future fees, penalties, interest, legal costs, early‑termination fees, cancellation fees, minimum purchase commitments, true‑up payments, seat‑count minimums, usage minimums, continued‑use charges, or any other financial obligation not expressly authorized by the contract.

(2) Requires the Government to indemnify the contractor or any other entity.

(3) Restricts the Government’s ability to obtain similar supplies or services from another source.

(4) Imposes any penalty, financial or otherwise, based on the Government’s decision not to exercise an option.

(5) Subjects the United States Government to the laws of any U.S. state, territory, district, municipality, or foreign nation, except where Federal law expressly permits such application.

(6) Requires dispute resolution in a forum or venue other than one prescribed by applicable Federal law.

(7) Establishes a period of limitations for bringing an action that differs from that provided by applicable Federal law.

(8) Grants the contractor rights to use, mine, access, aggregate, analyze, or otherwise exploit Government data, usage data, or metadata.

(9) Deems the Government to have accepted initial or revised terms based on silence, continued performance, or failure to object.

(10) Grants the supplier the right to audit Government facilities, systems, records, or use of the product or service, except as expressly authorized by the contract and applicable Federal law.

(11) Requires the Government to accept supplier security requirements, network access requirements, monitoring, penetration testing, or other technical or security measures.

(12) Permits the supplier to suspend, degrade, or terminate access to products or services based on alleged non‑payment, alleged breach, automated security triggers.

(13) Limits the Government’s right to use, install, access, test, evaluate, or transfer the licensed product or service in any manner consistent with the contract and Federal law.

(14) Requires the Government to store, process, maintain, or transmit data in a particular geographic location, or permits the supplier to transfer Government data outside the United States, except as expressly authorized by applicable Federal law.

(15) Authorizes the supplier to use the Government’s name, seal, trademark, logo, or any reference to the Government as an end user or customer for marketing, publicity, promotional activities, press releases, or similar purposes.

(16) Incorporates by reference, or requires the Government to accept, terms or conditions imposed by any third party, subcontractor, or upstream service provider, unless such terms are expressly incorporated into the contract by bilateral modification.

(17) Limits, conditions, or negates the contractor’s performance obligations, service levels, or remedies through a supplier‑provided service level agreement (SLA).

(18) Uses Government data, usage data, metadata, prompts, content, or interactions to train, fine‑tune, improve, or derive any artificial intelligence, machine learning, or automated decision‑making model.

(19) Subjects the Government to automated decision‑making, automated risk scoring, automated content moderation, or any algorithmic process that may affect access, performance, or rights under the contract.

(20) Utilizes artificial intelligence or algorithmic tools that produce decisions, recommendations, or outputs affecting contract performance without providing transparency, explainability, auditability, and bias‑mitigation consistent with applicable Federal law and policy.

(21) Profiles, tracks, or analyzes Government user behavior, preferences, communications, or interactions for personalization, marketing, or algorithmic optimization purposes.

(e) Non-binding Actions. Neither the Government nor any Government authorized end user is deemed to have consented to any term, condition, or clause by virtue of its inclusion in the supplier agreement or through the use of clickwrap, browsewrap, “I agree” mechanisms, or similar means.

Execution of such mechanisms does not bind the Government or its authorized end users to any unenforceable terms.

(f) End user. The supplier agreement must bind the ordering activity as the end user to the extent it does not conflict with the terms of this clause, but it must not bind or impose personal liability on any Government employee or any person acting on behalf of the Government in their personal capacity.

(g) Law and disputes. The supplier agreement is governed by Federal law.

(h) Statutory exception. This clause does not apply to indemnification or any other payment by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(i) Continued performance. The supplier or licensor must not unilaterally revoke, terminate, or suspend any rights granted to the Government except as allowed by the contract. If the supplier or licensor believes the ordering activity to be in breach of the supplier agreement, it must pursue its rights under the Contract Disputes Act or other applicable Federal statute while proceeding diligently with performance, pending final resolution of any dispute in accordance with the Disputes Clause at FAR 52.212‑4(d) or FAR 52.233‑1, as applicable.

(j) Arbitration. Binding arbitration must not be used unless specifically authorized by agency guidance.

(k) Equitable or injunctive relief. Equitable or injunctive relief, including the award of attorney fees, costs, or interest, may be awarded against the United States Government only when explicitly provided by statute (e.g., the Prompt Payment Act or the Equal Access to Justice Act).

(l) Revisions to supplier agreements. Any revisions to the supplier agreement must be incorporated into the contract using a bilateral modification. Unilateral revisions are not binding on the Government.

(m) No automatic renewals. If any license or service tied to periodic payment is provided under the supplier agreement (e.g., annual software maintenance or annual lease term), such license or service must not renew automatically upon expiration of its current term without prior express written consent from an authorized Government representative.

(n) Indemnification. Any clause of the supplier agreement requiring the supplier or licensor to defend or indemnify the end user is amended to provide that the U.S. Department of Justice has the sole right to represent the United States in any such action, in accordance with 28 U.S.C. 516.

(o) Taxes or surcharges. Any taxes or surcharges which the supplier or licensor seeks to pass along to the Government as end user will be governed by the terms of the associated Government contract or order and must be submitted to the Contracting Officer for a determination of applicability prior to invoicing unless specifically agreed otherwise.

(p) Non‑assignment. The supplier agreement may not be assigned, nor may any rights or obligations thereunder be delegated, without the Government’s prior approval, except as expressly permitted by FAR 52.212-4(b) or FAR 52.232-23, as applicable.

(q) Confidential information. If the supplier agreement includes a confidentiality clause, such clause is amended to state that neither the agreement nor the contract price list, as applicable, must be deemed “confidential information.” Issues regarding release of “unit pricing” will be resolved consistent with the Freedom of Information Act. Notwithstanding anything in the supplier agreement to the contrary, the Government may retain any confidential information as required by law, regulation, or its internal document retention procedures for legal, regulatory, or compliance purposes; provided, however, that all such retained confidential information will continue to be subject to the confidentiality obligations of the supplier agreement.

(r) Conflict with Federal law. If any other language, provision, or clause of the supplier agreement conflicts or is inconsistent with Federal law or the terms and conditions of this contract, such language, provisions, or clauses will be considered null and void and will not be binding on the United States Government.

(End of Clause)

452.204–70 Modification for Contract Closeout (Apr 2026)

(a) If unliquidated funds in the amount of $1000 or less remain on the contract, the Contracting Officer (Contracting Officer) may issue a unilateral modification for de-obligation. The contractor will receive a copy of the modification but is not required to provide a signature. The Contracting Officer will immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) For commercial contracts not exceeding the simplified acquisition procedure threshold under FAR 12.001(c), if more than $1,000 in unliquidated funds remain at closeout, the Contracting Officer will issue a bilateral de-obligation modification. Only the modification requires the contractor’s signature, though a Release of Claims may be requested. If the required documents are not returned within 60 days, the Contracting Officer will issue a unilateral modification and proceed with closeout once performance is complete, acceptance is confirmed, and final payment is made.

(c) For all other non-commercial or non–cost‑reimbursement contracts, if more than $1,000 in unliquidated funds remain at closeout, the Contracting Officer will issue a bilateral de-obligation modification and a Release of Claims, both requiring contractor signature. If these documents are not returned within 120 days, the Contracting Officer will issue a unilateral modification u and proceed with closeout upon completion of performance, acceptance, and final payment.

(End of Clause)

452.204‑71 Personal Identity Verification and Workforce Integrity of Contractor Employees (Apr 2026)

(a) Compliance with PIV Requirements. The contractor must comply with the personal identity verification (PIV) policies and procedures established by the United States Department of Agriculture (USDA) Directives 4620‑002 series, Homeland Security Presidential Directive 12, and any implementing guidance issued by the Contracting Officer. The contractor must appoint a representative responsible for PIV compliance and must maintain a current list of employees eligible for a USDA LincPass or otherwise authorized to perform work under this contract.

(b) PIV Sponsor Availability. The PIV Sponsor for this contract is the designated Government point of contact identified in the contract, typically the COR unless otherwise specified. The Government will notify the contractor of any changes. The contractor remains responsible for meeting all PIV obligations regardless of changes in sponsor availability.

(c) Contractor Workforce Integrity and Accountability. The contractor is fully responsible for ensuring that all individuals performing under this contract are properly vetted, eligible for access, authorized to perform the work, and accurately represented. At a minimum, the contractor must implement lawful and effective internal controls to:

(1) Verify the identity, work authorization, and qualifications of all personnel assigned;

(2) Ensure only the individuals presented to USDA for PIV enrollment or identity verification perform work;

(3) Detect and address indicators of identity fraud, unauthorized substitution, or other workforce integrity risks; and

(4) Ensure continuous oversight of personnel, including remote workers, in accordance with any reporting requirements specified in the Contract.

(d) Mandatory Removal and Replacement. If the Government determines that a contractor employee fails to meet eligibility, security, integrity, or performance requirements, the Contracting Officer may direct the contractor to remove the individual from performance. The contractor must:

(1) Remove the employee immediately upon notice;

(2) Provide a qualified replacement at no additional cost to the Government; and

(3) Ensure continuity of operations so as not to impact mission requirements.

(4) Failure to promptly remove or replace employees when directed may result in remedies including withholding payment, termination, or other actions authorized under this contract.

(e) Impact on Contractor Performance. Contractor compliance with this clause, including timely removal and replacement of personnel, adherence to PIV requirements, and maintenance of workforce integrity, is a material requirement of this contract. Incidents of identity discrepancies, failure to maintain an eligible workforce, submission of personnel who do not match verified identities, unauthorized substitutions, or failure to comply with Government direction may result in termination and will be documented in the contractor’s performance assessment and reflected in the Contractor Performance Assessment Reporting System (CPARS).

(f) Subcontractor Applicability. The contractor must include this clause in all subcontracts requiring routine unaccompanied physical access to a Federally controlled facility and/or routine unaccompanied access to a Federally controlled information system. The contractor is accountable for ensuring subcontractor compliance.

(g) No Government Direction of Hiring Practices. Nothing in this clause authorizes the Government to direct the contractor’s internal hiring processes or require the disclosure of personal information beyond what is authorized by law, regulation, or contract terms. The contractor remains solely responsible for determining lawful methods to meet the requirements of this clause.

(End of Clause)

452.204-72 Use of Electronic Data Interchange (EDI) or Other Automation Technologies (Apr 2026)

(a) In the event that Electronic Data Interchange (EDI) functionality or other automation technologies such as Robotics Process Automation is utilized to facilitate electronic transactions between USDA and its contractors, it is the sole responsibility of the Contractor to ensure accuracy of the electronically transferred data. The Government’s electronic system shall serve as the system of record for all data exchanged or retrieved.

(b) The Government shall not be liable to the Contractor for any delay or failure associated with EDI or other automation technologies. The Contractor’s use of this service is at the Contractor’s sole risk. For electronic or automated services provided by USDA to the contractor, the services are provided on an “as is” and “as available” basis. For electronic or automated services provided by the contractor that interact with the USDA electronic systems, the USDA is not responsible for any costs incurred by the contractor related to the development, test, or support of the services. The Contractor shall be responsible for all fees associated with EDI. The Contractor is responsible for the confidentiality and security of its systems, interfaces, interconnections, and any documents that the customer receives from The Government pursuant to the contract.

(c) The Government reserves the right to restrict, refuse, or cancel any participation in EDI services.

(End of clause)

Solicitation Information

Award Type

It is anticipated that a firm-fixed price contract consisting of one-year base and four one-year options periods will be awarded as a result of this synopsis/solicitation. The total duration of this contract shall not exceed five years. The Government intends to make one award from this solicitation.

Therefore, to be considered responsive, contractors must submit pricing for all items.

Evaluation and Basis for Award

FAR 52.212-2 Evaluation - Commercial Products and Commercial Services (Nov 2025)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Evaluation Methodology The evaluation factors will be evaluated using a trade-off approach to determine best value. The Government will use the tradeoff process to make an award that represents the best overall value to the Government; therefore, the Government may award other than the lowest priced proposal if the perceived benefits merit the additional cost.

Factor 1 – Technical / Management Subfactor 1 – Technical Approach / Management Plan

Subfactor 2 – Experience Subfactor 3 – Transition/Quality Assurance Factor 2 – Past Performance Factor 3 – Price

Evaluation Factors The Technical/Management and Past Performance factors, when combined are significantly more important than Price.

Factor Identification – The Factors below identify evaluation methodology and chosen factors/subfactors to be used in the evaluation of offerors proposals received in response to the Multifamily Physical Inspection Program (MPIP) RFP. The following factors are listed in descending importance:

Factor 1 – Technical / Management Subfactor 1 – Technical Approach / Management Plan Subfactor 2 – Experience Subfactor 3 – Transition/Quality Assurance/ Subcontracting Plan Factor 2 – Past Performance Factor 3 – Price

RFP Format and Page Limitations

Title Limitations Volume I: Contract Documentation No Page Limitations Volume II: Technical NTE 25 pages Factor 1: Technical / Management Subfactor 1- Technical Approach / Management Plan

Subfactor 2 – Experience Subfactor 3 – Transition / Quality Assurance / Subcontracting

Volume III: Past Performance Factor 2: Past Performance No Page Limitations Volume IV: Price Factor 3: Price Submit in accordance with factor instructions for

Pricing narrative, SF-1449 Schedule B, and Pricing Worksheet

Factor 1 Technical / Management

The Government will use the following confidence ratings in its evaluation of Factor 1 Technical. A confidence rating will be assigned at the factor level for the overall confidence assessment of Factor

1 based on the evaluation of subfactors. The Factor 1 subfactors will not receive a sperate confidence rating.

Confidence Rating Definition High Confidence (Low Risk)

The Government has high confidence the vendor understands the requirement, proposes a sound approach, and will be successful in performing the contract with little or no Government intervention.

Some Confidence (Moderate Risk)

The Government has some confidence the vendor understands the requirement, proposes a sound approach, and will be successful in performing the contract with some Government intervention.

Low Confidence (High Risk)

The Government has low confidence the vendor understands the requirement, proposes a sound approach, or will be successful in performing the contract even with Government intervention.

Subfactor 1 Technical Approach/ Management Plan

Submission Requirement:

Offerors shall submit a Technical Approach and Management Plan that clearly demonstrates a sound, feasible, and complete method for performing all requirements of the PWS. The submission must explain how the offeror plans, manages, performs, documents, reviews, and delivers all required inspection services while meeting delivery schedules, quality standards, reporting requirements, and coordination expectations with Government stakeholders. The proposal should demonstrate the offeror’s understanding of overall program objectives and required inspection services; present a practical technical approach for planning and conducting inspections; and describe how the offeror will comply with applicable laws, regulations, policies, and procedures. Offerors must also explain how they will ensure work products are accurate, complete, clear, timely, and properly formatted; how they will coordinate effectively with the Contracting Officer, COR, and other Government personnel; how they will identify and resolve technical, operational, or schedule issues; and how their approach goes beyond merely restating the PWS. Offerors must submit comprehensive documentation (not counted in the page limit ), for all designated Key Personnel, including detailed resumes under three pages signed Letters of Commitment for non-employees, a staffing matrix mapping roles to SOW tasks, and three professional references per individual. This submission package ensures that each proposed candidate's qualifications, availability, task alignment, and past performance meet the requirements of PWS, are fully documented and verified This submission should reflect a thorough understanding of requirements and a disciplined approach to successful contract execution.

Evaluation Methodology:

The Government will evaluate the offeror’s Technical Approach and Management Plan by assessing how well the proposal demonstrates a clear understanding of the PWS requirements and presents a practical, specific, and compliant method for performing the required work. The evaluation will consider the soundness and feasibility of the offeror’s plan to manage, perform, document, review, and deliver inspection services, including the ability to meet required delivery dates, quality standards, reporting obligations, and coordination needs with Government stakeholders. The

Government will also review the offeror’s demonstrated understanding of program objectives and inspection requirements; the clarity and effectiveness of the proposed technical approach; the offeror’s methods for complying with laws, regulations, and policies; and the processes for ensuring work products are accurate, complete, clear, timely, and properly formatted. Finally, the government will evaluate key personnel to ensure they meet the requirements outlined for each position in the PWS. Additional consideration will be given to how well the offeror identifies and resolves technical, operational, or schedule issues, and whether the approach provides meaningful insight beyond simply restating PWS. Overall, the evaluation will focus on the completeness, credibility, and practicality of the offeror’s approach to achieving successful performance.

Subfactor 2 Experience

Submission Requirements:

Offerors shall provide a clear and comprehensive description of their relevant experience to demonstrate their capability to successfully perform the requirements of the PWS. The submission should highlight the offeror’s past work with physical inspection programs, including multifamily, commercial, residential, government assisted, or similar property types, as well as experience designing, piloting, implementing, or managing inspection programs. Offerors should also describe their experience with inspection scheduling and field coordination, inspector training and oversight, report preparation and review, and ensuring quality control of inspection deliverables. The narrative must address experience in data collection, analysis, and reporting; work of similar size, scope, complexity, and geographic coverage; and performance for Federal, State, local, or institutional clients. Additionally, the proposal should demonstrate the offeror’s history of resolving issues, implementing corrective actions, and achieving customer satisfaction.

Evaluation Criteria/Methodology:

The Government will evaluate the offeror’s experience by assessing the relevance, depth, and applicability of the work described in the proposal to determine the likelihood of successful contract performance. This evaluation will consider the offeror’s demonstrated history with physical inspection programs; experience inspecting multifamily, commercial, residential, government assisted, or similar properties; and its past involvement in designing, piloting, implementing, or managing inspection programs. The Government will also review the offeror’s experience in inspection scheduling and field coordination, inspector training and oversight, inspection report development and quality review, and data collection, analysis, and reporting. Additional consideration will be given to experience performing work of similar size, scope, complexity, and geographic coverage, as well as past performance for Federal, State, local, or institutional clients. The evaluation will further assess the offeror’s record of resolving issues, implementing corrective actions, and achieving customer satisfaction. Overall, the Government will determine how well the offeror’s prior experience aligns with the requirements of the PWS and indicates the capacity for successful performance.

Subfactor 3 Transition/Quality Assurance:

Transition Plan:

Submission Requirements:

Offerors shall submit a comprehensive Transition Plan that demonstrates a realistic and well-structured approach for initiating contract performance, meeting all time sensitive PWS deliverables, and effectively managing transition related risks. The plan should clearly describe all transition and startup activities, along with detailed timelines for the post award conference, initial deliverables, development of the Final Master Program/MPIP Implementation Plan, creation of the Quality Control Plan, inspection rollout, inspector training, and monthly reporting processes. The submission must also explain how the offeror will track schedules, monitor performance, identify key risks, implement mitigation strategies, and escalate schedule or performance issues when needed.

Additionally, the Transition Plan should outline how the offeror will communicate proactively with the Government regarding risks, delays, and critical transition milestones to ensure a seamless and timely start to full contract operations.

Evaluation Methodology:

The Government will evaluate the offeror’s Transition Plan by assessing how realistic, complete, and well-structured the proposed approach is for initiating contract performance and meeting all time sensitive PWS deliverables. This includes evaluating the clarity and feasibility of the offeror’s transition and startup activities, the adequacy of timelines for initial meetings and required deliverables, and the thoroughness of schedules for inspection rollout, inspector training, and monthly reporting. The Government will also examine the offeror’s methods for tracking schedules, monitoring performance, identifying key risks, and implementing effective mitigation and escalation procedures. Additionally, the evaluation will consider how well the offeror communicates potential risks, delays, and critical milestones to the Government. Overall, the Transition Plan will be assessed on its ability to ensure a smooth, timely, and low risk transition into full contract operations.

Quality Assurance:

Submission Requirements:

Offerors shall submit a comprehensive Quality Assurance approach that demonstrates how they will ensure all inspections, reports, and deliverables consistently meet the standards outlined in the PWS, including accuracy, completeness, clarity, timeliness, and adherence to required formats. The narrative should describe the offeror’s Quality Assurance Plan and the methods used to verify the accuracy and completeness of inspections and inspection reports, confirm that all deliverables meet contractual requirements, and ensure reports are clear and easy to understand. The submission must also explain how the offeror will track due dates, ensure timely submission in the correct format, identify and document quality issues, implement corrective and preventative actions to avoid recurrence, and communicate quality concerns to the Government. The overall approach should demonstrate a proactive, systematic assurance framework that maintains high-quality performance throughout contract execution.

Evaluation Methodology:

The Government will evaluate the offeror’s Quality Assurance approach by assessing how well it demonstrates a proactive, reliable, and systematic method for ensuring all inspections, reports, and deliverables meet PWS requirements. This includes evaluating the soundness and completeness of the offeror’s Quality Assurance Plan, the effectiveness of its processes for verifying the accuracy and completeness of inspections and inspection reports, and its methods for confirming that all deliverables adhere to contractual standards for clarity, formatting, and required content. The Government will also consider the offeror’s ability to track due dates, ensure timely submission, identify and document quality issues, implement corrective and preventive actions, and communicate quality concerns to the Government. Overall, the evaluation will focus on the extent to which the approach demonstrates consistency, accountability, and a strong commitment to maintaining high-quality performance throughout the contract.

Factor 2: Past Performance Past Performance:

The Government will consider up to three recent and relevant Past Performance Questionnaires (PPQs). The Offeror shall ensure the Past Performance Cover Letter and Questionnaires are provided with the appropriate points of contact in support of the Offeror’s past performance.

Offerors must not complete and submit the PPQ directly to the Contracting Officer. Any questionnaires submitted by the Offeror will not be considered as part of the evaluation.

The Offeror is responsible for ensuring that Past Performance Questionnaires are submitted to the Contracting Officer gary.brown3@usda.gov prior to the RFP closing date.

Past performance records are considered recent if work is ongoing or was completed within three years from the date of issuance of this solicitation.

Past performance records are considered relevant if the work performed is of the same or similar scope, complexity, and magnitude of this requirement.

Evaluation Methodology:

In evaluating Past Performance, the Government will address three components – relevancy, recency, and confidence. This factor’s primary emphasis is to assess the past performance of the proposed prime contractor (or in the case of joint ventures or some other teaming arrangement, the primary member of the team). However, if significant subcontracting/use of other teaming arrangements is anticipated, the past performance history of the proposed subcontractors/other team members may also be evaluated. The Government retains the right to verify the PPQ

Evaluation Criteria:

Rating Description Substantial Confidence Based on the offeror’s performance record, the government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s performance record, the government has an expectation that the offeror will successfully perform the required effort.

Limited Confidence Based on the offeror’s performance record, the government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s performance record, the government has no expectation that the offeror will be able to successfully perform the required effort.

Unknown Confidence No performance record is identifiable, or the offeror’s performance record is so sparse that no confidence assessment rating can be reasonably assigned.

Factor 3: Price

1. Contract Price Submission Requirements:

The price proposal must represent the fully burdened amounts for the base and all option periods, to include any other associated costs applicable in the price schedules for the base period and option years of the contract on the Schedule B Pricing Worksheet. The pricing worksheet includes tabs specific to each CLIN and shall be used to input amounts provided for those respective CLINs.

The Contractor shall use the pricing narrative to clearly explain and justify how prices were developed and should only use the pricing worksheet to identify item elements and amounts as applicable.

The Contractor is fully responsible for determining the appropriate level of effort and establishing fully burdened pricing necessary to perform the requirements identified in the PWS.

The development of these rates must reflect a detailed analysis of the scope, complexity, and duration of tasks required for this effort.

Fully Burdened: Includes the following cost components: Salary/wages, overhead, profit, fringe, G&A, Fee/Profit, Travel (as applicable).

Evaluation Methodology / Criteria:

The Government will evaluate price for completeness, balance, and reasonableness. Price may be evaluated by reviewing whether the proposed price includes all required work, is consistent with the offeror’s technical approach, and appears reasonable for the required level of effort.

Completeness: Price proposals that are not compliant with the RFP instructions will not be further evaluated and are ineligible for award. Proposals that do not include a complete pricing worksheet will be ineligible for award. Pricing worksheets found to be altered will be deemed non-compliant or deficient and the Offeror’s proposal ineligible for award.

Balance: Offerors are cautioned against submitting an unbalanced offer. The Government will analyze offers to determine whether they are unbalanced with respect to Price. The Government may determine that a proposal is unacceptable if the prices proposed are unbalanced between line items or subline items for the contract, across all periods of performance. Unbalanced pricing exists when, despite an acceptable Total Evaluated Price (TEP), the price of one or more-line items is significantly overstated or understated as indicated by the application of price analysis techniques.

Unbalanced pricing may increase performance risk, and proposals may be rejected if the CO determines that the lack of price balance poses an unacceptable risk to the Government.

Reasonableness:

The…