C05_QA_12FPC426Q0073_FSA OFFICE MOVE_09.21.26.pdf

Solicitation # 12FPC426Q0073

USDA FSA OFFICE MOVE

Questions and Answers

Q1. Is the requirement a brand new contract or was an incumbent performing these services?

A1. This is brand new requirement. There is no incumbent.

Q2. If not brand new, please provide the current / previous contract number?

A2. This is brand new requirement; there is no prior contract number. Federal procurements can be found on SAM.GOV.

Q3. Could you please provide the approximate square footage for the following office locations?

1. Hinds County Service Center: 322 New Market Dr., Jackson, MS 39209

2. Mississippi State Office: 6311 Ridgewood Rd., Ridgeland, MS 39157

A3. Hinds County Service Center: 4,785 rentable square ft

Mississippi State Office: 12,495 rentable square ft

Q4. The Statement of Requirement lists the Mississippi e-Center destination as 230

Raymond Road, Jackson, MS 39204. The e-Center’s published address is 1230 Raymond Road, Jackson, MS 39204. Which street number must the contractor use for delivery and pricing?

A4. 1230 Raymond Road, Jackson, MS 39204

Q5. Facility Logistics & Access: Are there loading docks, freight elevators, or stairs involved at any of the three locations (Hinds County Service Center, MS State Office, or MS e- Center)? What are the approximate walking distances from the truck parking areas to the building access points?

A5. MS STO has a service elevator and a loading dock. The walking distance from the truck parking area to the building access points is approximately 5 mins.

MS e-center has a loading dock. Access point is approximately 5 mins.

Hinds Co SC is one level. Approximately 6 mins to entrance.

Q6. Packing of Small Items: Will government personnel box smaller items (such as typewriters, calculators, and loose paper items), or is the contractor required to supply packing materials and box these items prior to transit?

A6. Small personal items will be packed by government personnel.

Q7. Furniture Photos / Detail: Are photos or spec sheets available for the executive and secretarial desks to assist vendors in determining the required level of disassembly?

A7. Yes. Photos will be posted as Appendix 1 and Appendix 2 in Amendment.

Q8. Do you need packing services for files, supplies, etc.?

A8. The contractor is responsible for all items needed to conduct a successful move of all items in the space. This includes providing boxes, tape, labeling, transportation, unpacking, and set up.

Q9. What is the expected timeframe for completing this project?

A9. This move should be completed NLT October 9, 2026.

Q10. Please confirm the exact pickup address and suite of the Mississippi State Office.

A10. The MS State Office is located at 6311 Ridgewood Rd Suite W100, Jackon MS 39211.

Q11. Pages 1 and 2 of the Hinds County inventory contain 112 explicitly quantified units. Page

3 adds serialized equipment and ambiguous entries, including a computer room entry.

Page 4 is a separate accountable inventory sheet for a Canon Image Runner marked Junk. Are every page 3 entry and the page 4 copier part of the move? Will Government personnel disconnect and prepare powered or information technology equipment before the mover handles it?

A11. Government personnel will disconnect all IT equipment before the mover handles it.

Q12. May a qualified Mississippi moving provider attend the optional site visit as proposed field delivery provider? If so, may the provider attend without a XXXXX employee onsite while XXXXX participates remotely and remains the prime contractor?

A12. The Site Visit occurred on September 16, 2026. Unfortunately no additional dates are scheduled.

Q13. May XXXXX retain a qualified Mississippi moving firm to perform onsite relocation labor while XXXXX remains accountable for contract management, quality control, inventory control, invoicing, confidentiality, and all Government communication?

A13. XXXXX may propose using a qualified Mississippi moving firm to perform onsite relocation labor. However, XXXXX—as the prime contractor—remains fully responsible for meeting all RFQ and SOW requirements, including contract management, quality control, inventory control, invoicing, confidentiality, and all communication with the Government.

If a subcontractor is used, the prime must ensure the subcontractor complies with all terms and conditions of the RFQ. All quoters must submit a fully compliant quote;

non-compliance may result in the quote being deemed non-responsive.

Q14. Will the floor plans and final placement directions be available to all quoters, or only during the site visit?

A14. Final placement directions will be available to whoever is awarded the contract.

Q15. Please confirm whether completion is due within 10 business days after award, within 10 business days after performance begins, or within the September 28 through October 9 period shown on Standard Form 1449.

A15. The performance period remains 10 business days after award, as stated in the RFQ.

The intended performance dates are September 28 through October 9, 2026.

Q16. Please also confirm the site visit request process and whether a provider may attend without charge or commitment.

A16. Attendees were asked to RSVP to the Site Visit but it was open to the public. The Site

Visit occurred on September 16, 2026. Unfortunately no additional dates are scheduled.

Q17. Are there any stairs at either pickup location or at the Mississippi e-Center that the contractor will be required to use during the move?

A17. With the expectation of about 2 steps in the entrance of MS e-center, there are not any stairs that are required to be used at any of the locations.

Q18. Are elevators available at any of the three facilities? If so, are they passenger or freight elevators, and are there any size or weight restrictions that would affect furniture or filing cabinets?

A18. Elevators are available at MS STO and e-center. Hinds is one level.

Q19. Is there a loading dock at each origin location and at the Mississippi e-Center? If not, approximately how far is the carry from the building entrance to the nearest location where a 26-foot box truck may park?

A19. Yes

Q20. Can a 26-foot box truck access and park adjacent to each facility during loading and unloading? Are there any height restrictions, security gates, narrow entrances, or other vehicle-access limitations?

A20. Yes.

Q21. The Hinds County inventory includes numerous filing cabinets, including fireproof filing cabinets. Will all filing cabinets be emptied of files and contents before the contractor begins the move?

A21. No, the contractor is responsible for packing up contents, moving, unpacking, and setting up furniture and files in the office.

Q22. For the fireproof filing cabinets, can the Government provide approximate weights, dimensions, manufacturer/model information, or photographs if available?

A22. Dimensions/weights are not available. Photos will be posted as Appendix 1 and

Appendix 2 in Amendment.

Q23. Are any desks, filing cabinets, shelving units, tables, or other furniture bolted, anchored, wall-mounted, or otherwise secured in a manner requiring removal before transport?

A23. No.

Q24. Did the September 16 site visit identify any furniture requiring disassembly/reassembly that is not clearly identified on the attached inventory lists?

A24. No.

Q25. Attachment 2 indicates that the listed MS State Office furniture contents do not require packing/moving. Please confirm whether the contractor is also not responsible for packing files, records, supplies, or loose contents at the Hinds County Service Center, and that the contractor's responsibility is limited to the furniture/equipment identified in the inventory lists.

A25. The contractor is responsible for packing all furniture items listed on the physical inventory lists provided. Revised physical inventory list is included.

Q26. How many building floors are involved at each of the two origin locations and at the

Mississippi e-Center?

A26. The MS e-center has 2 floors.

MS STO has 4 floors.

Hinds Co. SC has 1 floor.

Q27. The SOW states that FSA will provide the MS State Office and Hinds County floor plans and Government personnel will direct placement. Will the contractor also receive a destination furniture-placement plan or Mississippi e-Center floor plan prior to performance?

A27. No.

Q28. Does the Government have a preferred sequence for relocating the two origin facilities, or may the contractor determine the sequence within the required performance period?

A28. The contractor may determine the sequence within the required performance period.

Q29. The SOW states that the contractor establishes its work hours, subject to facility access and availability of Government personnel. Can work be performed before 8:00 AM, after 4:30 PM, or on weekends if coordinated with the Government in advance?

A29. No.

Q30. Is there any maximum number of movers, moving trucks, or other vehicles that may be onsite at one time at any of the facilities?

A30. No.

Q31. Beyond maintaining the employee/subcontractor personnel list identified in the SOW, are there any advance security or access requirements such as submission of names, driver's licenses, background information, or vehicle information before personnel arrive onsite?

A31. No. Personnel will be required to sign in at all offices as mandatory by the federal building.

Q32. Are there any project-specific insurance requirements for moving Government property that are not otherwise identified in the solicitation package?

A32. There are no project-specific insurance requirements for this service. All standard responsibilities—such as safeguarding Government property, reporting damage, and complying with all contract terms remain in effect.

Q33. Will the Government provide any photographs, measurements, notes, or other information made available to attendees during the September 16 site visit?

A33. There are no further details to add. Photographs are being provided as Appendix 1 and

Appendix 2.

Q34. Were any questions, answers, clarifications, or additional requirements communicated during the site visit? If so, will those be provided to all prospective quoters through an amendment or written Q&A?

A34. There are no further details to add.