Questions and Answers_12905B25R0003.pdf

RFP# 12905B25R0003 - Pendleton Building Repairs Project A (Pendleton, OR)

Amendment # 0003

Questions and Answers:

1. Can the prime use sub-contract experience to satisfy past performance requirements?

a. ANSWER: Yes, subcontractor past performance information may be submitted for evaluation pursuant to FAR 15.305(2)(iii). Note that the prime contractor always bears responsibility for the work of subcontractors.

2. Is it acceptable to use previously completed PPQ's to satisfy the past performance requirements?

a. ANSWER: Refer to Section L.7(7) Past Performance for what information must be provided for past performance. If considering the use of previously completed PPQs, ensure all required information for subject solicitation is included.

3. Do the projects used for past experience and past performance have to be the same projects?

a. ANSWER: Refer to Section L.7 for instructions on what information must be provided for Technical Proposal and Past Performance. There is no requirement that projects must be same or different.

4. Is it acceptable to use CPARS to satisfy the past performance requirements?

a. ANSWER: Yes. See Section L.7(7)b., for explanation on CPARS to satisfy the past performance requirements.

5. According to the SF1442 we are not required to submit an offer guarantee with our proposal however, per section L.4, a bid guarantee is to be submitted with our proposal. I did see section C.1 which addressed bonding as well, but I wanted to get some clarification: are we required to submit a bid guarantee with this proposal?

a. ANSWER: A Bid Guarantee (bid bond) is required if the proposal is above $150K.

6. Will the Alternates called out on G-001 will be appended to the base contract or contracted as Change Order(s)?

a. ANSWER: Alternate CLINS are anticipated to be exercised at time of award, based on availability of funds. Should an optional Alternate CLIN be exercised after award, it will be done as modification pursuant to clause

I.6 OPTION FOR INCREASED QUANTITY-SEPARATELY PRICED LINE

ITEM. (FAR 52.217-7) (MAR 1989)

7. The bottom half of Table G.5 in Attachment 1 Provisions_Clauses document is not labeled, but refers to subcontractor’s numbers, please confirm if that portion is the required Change Order breakout for Subcontractors.

a. ANSWER: Yes, the second table (lines 10-20) is for Subcontractor’s Work

8. Are the existing fume hoods connected to the current BMS system?

a. ANSWER: Hoods for Alt. 09 and Alt.10 are connected to the BMS. Hood in Alt.11 is not currently connected but needs to be connected as a part of that alternate.

9. If the new hoods (alternates) are to be connected to the current BMS system, can the connection points for the existing hoods be reused?

a. ANSWER: Yes, for those that are currently connected. See Question 8 response.

10. Confirm if the current BMS system has available points for additional controls to manage all three fume hoods broken out in the Alternates.

a. ANSWER: Yes, points are available.

11. If additional control unit is required, please confirm that pricing should either be provided as stand-alone or specify which fume hood it should be combined with for pricing purposes.

a. ANSWER: Provide pricing specifying which hood it is for.

12. Confirm what equipment the pre-test and balance is required for.

a. ANSWER: Pre-reads of airflows are required for equipment that is in scope of the project to determine airflow setpoints of new equipment.

General exhaust fans (that will become EF-001-01 and EF-001-02) shall be measured, and air supply and exhaust in laboratory rooms with fume hoods shall be measured (AHU-2 in Building 001, existing makeup air unit in Building 011).

13. The drawings show that all fume hoods currently have a phoenix valve, please confirm if that is the case.

a. ANSWER: Existing phoenix valve on fume hood in Alt. 09 only. The other

2 hoods will require new air control valves.

Updated M sheets are provided to address questions regarding Pheonix valve and the fume hood water/gas connections. See Attachment 8 – Revised M-Sheet Drawings

14. Sheet MD-101 and MD-104 include KeyNote #2 for all fume hoods which says to disconnect existing air, water, gas, vacuum and waste lines but to temporarily cap for future connection to new hoods. However, Specification 115313, 2.1, J, 1, d, 5 mentions the new hoods are to include fixtures for hot/cold tap water, air and vacuum. Can you confirm a gas fixture is not needed on the new fume hoods?

a. ANSWER: Confirmed that there is no gas or water connection to the new hoods, only air and vacuum.

15. Regarding Fume Hoods in buildings 001 and 011:

a. Confirm what services need to be capped at each fume hood to be replaced.

i. ANSWER: See answer to #14.

b. At what location should the capped services be terminated? (ie: origin or equipment connection)

i. ANSWER: Closest connection above grid ceiling.

c. Is existing ductwork and dampers for each fume hood to be re-used?

i. ANSWER: No, but Phoenix valve can be re-used.

d. Are old fume hoods to be disposed of by contractor?

i. ANSWER: Yes.

e. Is there a secure and protected area to stage equipment between delivery and installation?

i. ANSWER: Yes. Government will provide a space. Contractor shall be responsible for coordinating with site location monitor Steve Umbarger.

16. Confirm what curb flashing scope there is in related to alternates 9,10 and 11? As well as specific material type: Galv or SS?

a. ANSWER: Replace cap flashing as part of fan replacement scope. Use stainless instead of galvanized.

17. Phasing/Schedule: Are there any specific phasing or timelines for the Boiler or Fume Hood work?

a. When can the equipment be taken down and for how long?

i. ANSWER: The boilers can be brought offline one at a time as needed as they are redundant, however the ideal timeframe for boiler work is between April and October.

b. Can the Fume Hood and Boiler replacement happen concurrently?

i. ANSWER: Yes

18. Work requirements:

a. What extent of temporary protection is required for the fume hood work in the labs?

i. ANSWER: Protection of existing facility items from dust/debris/ and damage during construction.

b. Will occupant clear the work areas prior to construction?

i. ANSWER: Yes.

c. Will labs be occupied while construction is active?

i. ANSWER: No due to the fume hoods being the major exhaust for the lab.

d. Is there a specific level of Final Clean required due to these locations being active labs?

i. ANSWER: No, standard clean/sanitize.

19. Reviewing Section 028200 – Asbestos Abatement; Notes 1.2.H.1 and 1.3.C.1 It appears that the area of roof to be penetrated for the new boiler flue vent is not included in the area that has asphaltic roofing, nor the area that is assumed to be asbestos containing. Please confirm if that interpretation is correct.

a. ANSWER: New flue roof area is assumed to be asbestos-containing.

Demolition work in this area shall treat the roofing material as asbestos-containing.

20. The solicitation documents state funding is not yet available for this work, but that it will be. What is the anticipated time frame for funding to be available, and for the project start date to be set?

a. ANSWER: Funding will be available at time of award. Anticipated start date is TDB.

21. Do the Superintendent, SSHO and QC Manager need to be 3 separate individuals?

a. ANSWER: One person is acceptable so long as the contractor meets the requirements stated in Section C.7 EMPLOYEE REQUIREMENTS of Attachment 1 Provisions_Clauses.

22. Are there any phasing requirements?

a. ANSWER: Yes. Only one boiler can be replaced at a time. The other one is needed for the system.

23. If the building remains occupied, how many people will be in the building?

a. ANSWER: 15-25.

24. Are there any temporary heating/cooling requirements?

a. ANSWER: No, due to the phasing of boiler replacement.

25. Can the period of performance be extended after award once the material/equipment lead times are confirmed due to current market conditions for the equipment for this project?

a. ANSWER: Offerors should not anticipate a change in Period of Performance (PoP) for the purposes of proposal submission and evaluation. Any changes to the contract’s terms and conditions will be pursuant to clause 52.243-4 Changes

26. Are soil boring reports available? If not, it will be assumed that excavation will be clear of rocks and obstructions.

a. ANSWER: Not available. Contractor should assume typical conditions that are found in area.

27. Please confirm the manufacturer of the existing roofing system and who carries the current warranty of the roofing system.

a. ANSWER: Duro-Last membrane. No warranty.

28. Please confirm whether asbestos or lead is present on this project, and if so, provide the relevant documentation.

a. ANSWER: See specifications 028200, 028300, 028400.

Also see Attachment 9 Hazardous Building Materials Inspection Report.

29. Please provide the contact information for the building automation system controls contractor.

a. ANSWER: Apollo Mechanical, Chris Cataldo, ccataldo@apollosm.com

30. Please provide the contact information for the building fire alarm company.

a. ANSWER: Alpine Alarm, Robert Minarich, robert@alpinealarm.com

31. Please provide the site visit attendee sign-in sheet.

a. ANSWER: A copy of the Site Visit Sign-in sheet is publicized in Amendment 1.

32. Please provide photos of the job site and existing conditions.

a. ANSWER: The Site Visit was provided for this.

33. Is this project tax exempt?

a. ANSWER: See Oregon Department of Revenue for state tax policy.

https://www.oregon.gov/dor/Pages/index.aspx

34. What CLIN does test and balance need to be performed under? If multiple, please confirm.

a. ANSWER: TAB scope shall be included for items in scope of each Alternate. For example, TAB of Building 001 Rooftop Unit would be required in Alternate 05 but not in the Base Bid. TAB of hydronic system would be required in Base Bid but not in Alternate 02.

35. Is commissioning furnished by the contractor or government?

a. ANSWER: Contractor

36. What CLIN does commissioning need to be performed under? If multiple, please confirm.

a. ANSWER: Cx scope shall be included for items in scope of each Alternate. For example, Cx of Building 001 Rooftop Unit would be required in Alternate 05 but not in the Base Bid. Cx of hydronic system would be required in Base Bid but not in Alternate 02.

37. Please confirm pricing needs to be submitted via Lump Sum per Division for

CLIN 0001 - Base Bid, CLIN 1001 - Alternate 09, CLIN 2001 - Alternate 10, and CLIN 3001 - Alternate 11.

a. ANSWER: See Attachment 1, Section L.7(8) for Instructions on submitting Price. Using Attachment 2, insert Pricing for Base Bid and all Alternate/Optional Items. Submit as an Excel spreadsheet. Individual Divisions may be lump sum.

38. Please confirm Alternate 01, 02, 03, 04, 05, 06, 07, & 08 are not part of the project and not to be priced.

a. ANSWER: Confirmed. See page 1 of Attachment 4 – Plans Drawings.

39. Please confirm if the installation of electrical power and controls to three (3) motorized garage doors located in the existing garage bays adjacent to new Sample Cleaning Room 101 is part of the scope of work to be priced. If yes, please confirm which CLIN.

a. ANSWER: No, not part of the scope.

40. Can you please clarify if there is any asbestos to be encountered in the demo of the base or optional items?

a. ANSWER: See specifications 028200, 028300, 028400.

Also see Attachment 9 Hazardous Building Materials Inspection Report.