12905B24Q0227 - RFI Log_08-20-2024_tm.xlsx
XLSX spreadsheet 20 KB Posted
- Attached to
- Growth Walk-in Chambers (2) - Hilo HI.
- Solicitation number
- 12905B24Q0227
About this file
This document appears to be a Request for Information (RFI) related to a federal contract opportunity for the purchase of two walk-in growth chambers. The RFI provides details on the key requirements, including specifications for the chambers, controls and management integration, and installation. It also addresses questions received from potential vendors and the government's responses.
The contract opportunity, solicitation number 12905B24Q0227, is a request for quotation (RFQ) issued by the Department of Agriculture, Agricultural Research Service, Pacific West Area for the procurement of two walk-in growth chambers. The chambers are to be delivered within 180 days after award to the USDA facility in Hilo, Hawaii. The solicitation is set aside for small businesses under NAICS code 334516, with a size standard of 1,000 employees. Offers are due by August 22, 2024 at 12:00 pm Central Time.
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Sheet1
| RFI # | Date Received | Date sent to customer | Spec/Drawing reference | Question / RFI | Government Response |
| 1 | 8/12/24 | 8/13/24 | General Requirement paragraph 2 | regarding the Controls and Management Integration: Can you provide more information on the existing system, specifically the CM V8.5 Central Management. (Off the RFI record note: my guess is that this is the Argus control system, which is NOT a central management system. Argus connects to facilities BMS. Percival can do the same and can provide the same alarms, remote access, etc. that Argus can provide). | |
| Growth chambers should be compatible with our existing system, which would require the CM V8.5 Central Management and/or the Argus control system. | |||||
| 2 | 8/12/24 | 8/13/24 | For the chamber layout, last year, this was the preferred layout per the RFIs. Is this the same preferred layout this year: |
| Yes, the layout on the Word document is the desired configuration. | |||||
| 3 | 8/12/24 | Answered by contracting office | Per the solicitation Order 12905B24Q0227 on Sam.gov, it states: Delivery: 11/20/2024 but a Period of Performance of 08/29/2024 to 02/28/2025. When does this chamber need to be actually installed? We do have the ability of pre-invoicing if this is a helpful advantage to the USDA. | The delivery date is for 180 days after award. SAM will be updated. | |
| 4 | 8/12/24 | 8/13/24 | Additive CO2 – Is there a ppm requirement for this requirement? | Up to 2000 ppm and monitor CO2 levels up to 3,000 ppm | |
| 5 | 8/13/24 | 8/13/24 | On these same walk-ins last year, a floor drain and condensate that drained into a wastewater tank that is treated with UV lighting that is then sent via a condensate pump to a drain, so it was considered a “quarantine walk-in room” was a requirement. This was confirmed via an RFI that stated, “Yes, UV treatment is needed to be sure to devitalize potential plant pathogens”. Is this requirement needed on these walk-in rooms this year? | The drain for waste water will be in the floor of the building and waste water will be treated before being released into the environment. | |
| 6 | 8/13/24 | 8/13/24 | Regarding “Adjustable Fan Speed”, is there a specific requirement that is required? | Fan is adjustable 50% to max fan speed. | |
| 7 | 8/15/24 | 8/15/24 | General | Notification ID 12905B24Q0227 seems to very similar in scope to solicitation 12905B23Q0162 (12905B23P0267) issued last summer. Would pictures of that installation including pictures of the growth rooms and air-cooled condensing unit be available for review? | No, we do not have pictures of the installation. A rough drawing of the location of the air cooling unit has been added to the document General Chamber Requirements section 1.5 |
| 8/15/24 | 8/15/24 | General | Bid specification states that growth rooms will be connected by vestibule/anteroom. Are the growth rooms being connected to an existing vestibule/anteroom? If not, who is responsible for supplying the vestibule/anteroom? What are the preferred exterior dimensions of the anteroom? | The vestiblue/anteroom is to be provided in this procurement action. Two growth chamber doors will open into the common vestibule with single access door. Exterior dimensions should be 22' 9 3/4" wide by 16' 11 3/4" depth. | |
| 8/15/24 | 8/15/24 | General | Bid specification states that exhaust air on the growth rooms will be passed through a HEPA filter. Is the HEPA filter to be supplied by the growth room supplier, or is the air exhaust being ducted to a HEPA filtration system supplied by USDA? | This should be supplied by the manufacturer of the growth chamber. | |
| 8/15/24 | 8/15/24 | Installation | Bid specifications call for growth rooms supplied with an Air-cooled refrigeration system(s). Would a cooling system mounted on top of the growth room which is then connected to a remote air-cooled condenser be acceptable? | No | |
| 8/15/24 | 8/15/24 | Installation | IS USDA responsible for supplying and installing running all refrigeration piping, electrical service, & conduit from each growth room to the air-cooled refrigeration system? | No, installation should be provided by vendor. Please see Chamber Requirements section 1. | |
| 8/15/24 | 8/15/24 | Installation | Where will the remote air-cooled cooling system be mounted? | Outside of the building. Please see General Chamber Requirements section 1.5. | |
| 13 | 8/15/24 | 8/15/24 | Installation | Is the air-cooled refrigeration system to be powered directly from the growth room, or will it be powered by a separate circuit? | It should be controlled by the growth room. Please see growth chamber requirements section 1.1. |
| 14 | 8/19/24 | 8/19/24 | Specification 2.0. Controls and Management Integration | CM V8.5 is Central Management System is proprietary to another growth chamber manufacturer. |
Is software that allows centralized chamber control, alarming and data collection that runs on any Windows based computer acceptable?
| We need to be able to control all growth chambers to the same conditions (ie. light, temperature humidity) and only change one variable between the chambers. |
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