12866_Intent to Award _Final.docx

Department of Transportation Procurement Office 355 Capitol St NE, MS#3-3 Salem, OR, 97301 Phone: (503) 986-2710 Fax: (503) 986-5790

OREGON DEPARTMENT OF TRANSPORTATION

Notice of Intent to Award DATE: April 30, 2025 TO: Proposers of Request for Quote (RFQ) S-73000-00012866 SUBJECT: Intent to Award for iQMS Commercial Vehicle Registration Project 73000-00012866 NTT Data State Health Consulting, LLC is the top ranked firm selected for negotiations of a Work Order Contract (WOC) to provide Personal Services as specified in the above referenced RFQ. The scores and rankings of all Proposers are shown in the table below. The award submittal requests are summarized in Attachment 1 of this notice.

Don Welch and Danielle Hamm will be the ODOT Project Managers (PM’s) for this Project. ODOT’s PM’s will initiate contact with Consultant and will be the primary contact for negotiation of the statement of work (SOW), schedule of performance and costs under the WOC. Following discussion and agreement on the SOW, a Breakdown of Costs (BOC) must be completed and submitted to ODOT’s PM.

Negotiations are anticipated to be completed within 3 weeks of intent to award (ready to submit to for legal sufficiency).

If the schedule for negotiations cannot be met and the Consultant and ODOT are negotiating in good faith, additional time may be mutually agreed upon.

If agreement on costs, tasks, or other WOC requirements cannot be reached within this time frame, ODOT may terminate the negotiations and begin negotiations with the next highest ranked firm as provided in the solicitation and governing Oregon Administrative Rules (OARs).

Note that no work is authorized until the WOC is executed and Consultant has received a written Notice to Proceed (NTP) from the ODOT PM.

The date of this notice will start the protest period for competing proposers to submit a written selection protest (REF Section 11 of the RFQ). Any proposer who claims to have been adversely affected or aggrieved by the selection of a higher ranked proposer must deliver a written selection protest to my attention and received at the email address below no later than 5:00 p.m. on May 7, 2025. ODOT shall not consider a selection protest submitted after the deadline established herein. To be adversely affected or aggrieved, a protestor must demonstrate that the protester was ranked higher than other selected proposers and that higher ranked proposers are ineligible for selection.

ODOT would like to thank each Proposer for your time and efforts in preparing a response to this solicitation.

Sincerely, Katie Bighill Contract Specialist | ODOT Procurement Office MS 33 355 Capitol Street NE, Salem OR 97301-1166 Phone 503.400.4583 katie.bighill@ODOT.Oregon.gov | ODOT Procurement Office Website | OregonBuys

Attachment 1 – Award Submittal Requirements Please email me, the following items

· Breakdown of Costs

· Certificates of Insurance

Direct Deposit via Automated Clearing House (ACH). For Consultants that receive ongoing monthly payments from Agency on one or more contracts or work orders, Agency prefers making Consultant payments via ACH direct deposit. While not required, if Consultant has not previously authorized ACH direct deposit and would prefer ACH to expedite transfer of payments after invoices are approved, Consultant must complete a Vendor ACH Authorization form and submit to Agency per the instructions on the form. To expedite Consultant’s payments to its subcontractors, if applicable, Consultant should make reasonable efforts to offer ACH direct deposit payments.

image1.png image2.png