2. Haycamp CSE PWS.docx

Project Title Haycamp Common Stand Exam Service Contract

General Information

1.0 Background and Purpose

This Performance Work Statement (PWS) covers the collection of stand examination data in accordance with the Common Stand Exam Field Guide on the San Juan National Forest, Dolores Ranger District. The contractor shall furnish all labor, equipment, transportation, supervision, supplies (except those designated as Government‑furnished), incidentals, and perform all work necessary to conduct stand examinations in compliance with terms, specifications, conditions, and provisions of this solicitation. Information shall be collected as outlined in

(1) the attached Performance Work Statement,

(2) Chapter 4 of the Government provided Common Stand Exam User Guide and

(3) Region specific Appendices, unless specifically modified by the contents of this contract.

1.1 This contract is a Performance Based Contract.

The performance period will be from Date of award through July 15, 2027.

The work includes, but is not limited to:

· Collecting stand structure, species composition, tree measurements, and associated vegetation data.

· Recording site characteristics, fuel loading, and other required observations specified in the task order.

· Ensuring that all data are collected using approved protocols, equipment, and digital data standards provided or referenced by the Government.

· Adhering to accuracy, quality control, and reporting requirements identified for each task order.

· Safely accessing field sites, navigating to assigned plots or transects, and completing all measurements within required timeframes.

· The number of plots to be examined is 1,283.

Location and Description:

1.1 Project Location and Description

Refer to Contract Vicinity Map for general directions, stands are located throughout:

TOWNSHIP 36 NORTH, RANGE 11 WEST

TOWNSHIP 36 NORTH, RANGE 12 WEST

TOWNSHIP 37 NORTH, RANGE 13 WEST

TOWNSHIP 37 NORTH, RANGE 14 WEST

TOWNSHIP 38 NORTH, RANGE 13 WEST

TOWNSHIP 38 NORTH, RANGE 14 WEST

Plots are north and east of Highway 184 and Highway 160. Plots and stands are located between approximately 7,500 and 8,500 feet. Stands and plots are generally located in ponderosa pine or mixed conifer dominated forests.

Access:

Access to all stands and plots is on gravel and native surface roads. See Appendix 1 for maps showing detailed road access to stands and plots. Road access throughout the task order areas is anticipated from approximately June 1 through November 15. Forest Travel Management regulations are applicable for all on and off-road travel within the National Forest. Motorized access behind closed gates may be permitted, depending on road conditions and seasonal closures.

1.2 Commencement Prosecution, and Completion of Work

The Contractor shall be required to (a) commence work under this contract within 7 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than July 15,2027.

1.3 Post Award Conference

A post award conference with the successful offeror is required. It will be scheduled within 10 days after the date of contract award. The conference will be held at Dolores Ranger District, 29211 Highway 184. Dolores, CO 81323 .

1.4 Contracting Officer’s Representative:

COR information will be provided upon award.

2.0 Definitions

Biobased Products: A product determined by the Secretary of Agriculture (USDA) to be a commercial or industrial product (other than food or feed) that is composed, in whole or in significant part, of biological products or renewable domestic agricultural materials (including plant, animal, and marine materials) or forestry materials. Information on biobased/biopreferred products can be found at http://www.biopreferred.gov/. In addition to the biobased products designated by the U.S. Department of Agriculture in the BioPreferred Program, the Contractor is encouraged to use other biobased products.

Borderline Tree: A tree that cannot be easily identified as being located inside or outside of a sample variable plot when measured with a wedge prism or angle gauge. When a borderline tree is encountered, the limiting distance of that tree must be calculated to determine the in/out status.

Calendar Days: Every day shown on the calendar, Sundays and holidays included.

Contracting Officer’s Representative (COR): The on-site contract administrator for the Contracting Officer. The duties and responsibilities of the COR are defined in the letter of designation issued by the Contracting Officer.

Diameter at Breast Height (DBH): The outside bark diameter at 4.5 feet above the forest floor on the uphill side of a tree. See the Common Stand Exam User’s Guide for special situations where measurement methods may differ.

Diameter at Root Collar (DRC): The diameter measured at the root collar or at the natural ground line, whichever is higher, outside the bark. See the Common Stand Exam User’s Guide for special situations where measurement methods may differ.

Exams Mobile: EXAMs Mobile is the Forest Service’s approved digital data‑collection application used for recording Common Stand Exam (CSE) field measurements. The program provides standardized electronic forms and built‑in validation rules to ensure that all tree, vegetation, plot, and site data are collected in accordance with national CSE protocols. EXAMs Mobile operates on handheld field devices and allows crews to enter data in real time, navigate to plot locations, and perform required quality checks before data submission. Contractors shall use EXAMs Mobile as the primary tool for all stand exam data entry unless otherwise specified in the task order.

Limiting Distance: The maximum distance that the center of a tree can be from plot center and still be within the variable plot. Limiting distance is a function of the actual DBH of the tree as measured by a diameter tape and the Plot Radius Factor (PRF).

Performance Requirements Summary (PRS): Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the Contractor.

Plot Radius Factor (PRF): An angle gauge constant calculated by dividing 8.696 by the square root of the Basal Area Factor (BAF) of the angle gauge.

Quality Assurance: The actions taken by the Government to assess the results to determine that they meet contract requirements. The methods for quality assurance are described in the Quality Assurance Surveillance Plan (QASP).

Quality Control: Those actions taken by a Contractor to control the production of outputs to ensure that they conform to the contract requirements. The methods for inspecting for quality control are described in the Contractor’s Quality Control Plan (QCP).

Quality Control Plan: A plan established and maintained by the Contractor and acceptable to the Government to ensure the requirements of the contract are provided as specified.

Work Plan: The Work Plan shall describe how the Contractor plans to perform the project, including methods, personnel, equipment, and proposed Schedule of Work.

Contractor Requirements

3.0 Technical Requirements / Tasks

3.1. Locating Plots.

3.1.1 Plot Location Determination. An electronic file that includes the latitude and longitude (NAD 1983 UTM Zone 13N) of the plot locations for each stand is provided. The contractor shall use a global position system (GPS) to locate the plots on the ground with datum and waypoint information provided by the government.

1. For standard data collection, a recreation grade GPS (e.g. Garmin, Magellan, etc.) is sufficient.

2. Any setting/plot deemed inaccessible in the field due to safety concerns, (e.g., dangerous cliffs, impassable terrain, etc.), or permanent ice and snow, should be documented via a UTM/Latitude/Longitude acquired at a location as near to the setting/plot as can safely be accessed, and by photographic evidence of hazards. Inaccessible settings/plots may be inspected by the Government to verify inaccessibility during block inspection, if the Government chooses. If a setting/plot is deemed accessible, by a reasonable and safe effort, the Contractor will be required to return and sample the setting or forfeit pay for that setting/plot. Payment for uninspected inaccessible plots will be negotiated on a case-by-case basis.

3.1.2 Maps. Sample plot locations to be measured within each stand will be marked on one of the provided topographical maps. Plot numbers have been pre-assigned for each plot in each stand. Electronic files of plot locations and polygons will be provided to the contractor.

3.1.3 Locating Plot Center. Upon arrival at the specified coordinates, the Contractor shall check the map or electronic file to confirm that he/she is at the correct sample plot location. Installing plots in the wrong stand shall result in rejection of data.

a. If this is the initial plot survey, the Contractor shall identify the sample plot location on the ground.

b. If this is a return visit for re-measurement, the Contractor shall locate the plot center monument or relocate the exact plot center using a combination of GPS and bearing trees, then re-monument.

3.1.4 Non-functioning GPS. For standard data collection, the contractor may elect to use traditional methods of plot location if the GPS is unable to acquire the necessary resolution to execute the traverse from waypoint data. In either case, the contractor must navigate to the location provided.

3.2. Plot Center Identification/Flagging.

For standard data collection, the Contractor shall identify sample plot centers with a neon pink 12-inch wire pin flag. Sample plot center markers shall be firmly driven into the ground. Sample plot center markers shall be firmly driven into the ground.

The location, stand, and plot number shall be written legibly on the plot center markers using a waterproof marker. For example: "060609 Site 3 Pt 04”.

To facilitate relocation of plots a piece of neon pink flagging at least 12” long shall be hung vertically at eye height as near as possible to plot center. Additionally, two other pieces of flagging may be hung vertically at eye level on opposite sides of the plot center.

Upon inspection, the center point of the marker where it intersects the ground shall be used as plot center. If the marker is not a wire flag, flagging shall be tied to the marker so that it is visible above the plot center.

Latitude and longitude of plot center needs to be recorded in the CSE Exams Mobile App. If not, then the data collector needs to input the latitude and longitude in degrees, minutes, seconds (decimal seconds) in the appropriate lat and long fields in the plot form.

Variable Plot: the first tree to the North (360°) on each plot shall be identified by placing flagging at breast height.

Off plot site trees shall be identified by flagging wrapped around the tree at breast height

3.3. Survey Technique

Plots shall be located using waypoint navigation with a GPS unit. During the initial establishment of the plot, the plot center monument may vary +/- 30 feet from the true plot location listed in Attachment 1. Recurring errors in the location of sample plots greater than the acceptable error shall make the stand survey unsatisfactory; relocation of sample plots and remeasurement shall be required.

3.4. Recording Requirements

The data fields to be collected and recorded are enumerated in sections C3.7 – C3.12 herein.

· Data shall be provided to the Government in Common Stand Exam Format, compatible with the most recent version of the Exams Mobile program. The Exams Mobile program runs on Android Mobile tablets, running Android 11 or later. A project-specific “Personal Template” will be provided by the Government for use in collecting data.

· The contractor is responsible for providing the computer hardware (PC/laptop, cables, chargers, etc) necessary for running the software programs and for installing, maintaining and troubleshooting the most recent version of required software.

· It is the responsibility of the Contractor to contact the Contracting Officer with any issues that arise with operation or data maintenance using the Exams Mobile program

3.6. Work Plan and Progress Schedule.

Contractor shall prepare a work plan and progress schedule that demonstrates that work will be completed within the performance period. The Contractor shall provide a plan with the technical proposal. The Contract time shall not exceed the negotiated completion date. The Contractor shall maintain progress at a rate that will assure completion and acceptance of work for each within the performance period. The minimum acceptable rate of progress will be calculated by dividing the total units of work for each item by performance time specified.

The Contractor shall advise the Contracting Officer of any periods that the Contractor will not be working that are not specified in the accepted Work Plan.

The Contractor shall provide a supplementary plan and schedule as needed to update the work plan when work is in progress. The Contracting Officer may accept the updated work plan.

If Contractor's progress falls behind progress work schedule, the Contractor shall take such action as necessary to improve his/her progress; in addition, the Contracting Officer may require Contractor to submit a revised schedule and proposed work plan to ensure completion of the work within the time set forth in the contract.

In the event of unexpected delays or the contract falling behind the 10% guideline the government may request an updated work plan. As a general rule the government would expect that the percentage of submitted and accepted data be within 10% of the contract time used. Example if the contractor has used 50% of the allotted contract time it would be expected that no less than 40% of the required data has been submitted, inspected, and accepted by the government.

Contractor shall schedule work to allow enough time for final inspections and any possible reworks to be completed by the contract end date.

3.7. Data Collection Specifications – Common Stand Exam (CSE) This section describes the data collection forms and the fields on each form to be completed.

Detailed information and lists of valid codes for each of the following data forms are found in the Common Stand Exam (CSE) User Guide, Regional Supplements to the CSE User Guide (i.e. R2 Supplement to the FSVeg User Guide) and Appendices (see Government Furnished Property). If the following contract specifications differ from the provided Common Stand Exam User Guide and Appendices, the contract specifications shall have precedent.

3.7.1 Setting Form

A setting is normally a stand in which the stand exam is being done. Following is a list of data fields required for each setting. Project name (Field 1) will be supplied by the government.

The contractor shall be responsible for collecting and filling out the Setting Form for all data items that are set to “YES” in the Required column:

Forest

Not collected

Contractor

Not collected

Not collected

GTR-153

If specified

**Stand/setting remarks shall include a general cover type, size classes (V, L, M, S) with Basal Area average for each, and Pine regen average size and density (trees per acre, clumpy/patchy). Issues with access to the stand or obvious logging restraints may be mentioned when applicable.

***Sketch Maps will only be required for stands where there is an area within equaling 10 or more acres that does not resemble the rest of the stand. When this occurs the sketch map shall depict where the non-uniform area is and what neighboring stand it should be incorporated with, if any. The Contractor shall use the Sketch Map form in Exhibit 9 as the template for all sketches.

All Setting Form fields, whether required by this contract or not, are included on the setting form provided in the exhibits. Fields not specifically required by this contract are to be skipped on the form.

All Setting Form fields, whether required by this contract or not, are included on the setting form provided in the exhibits. Fields not specifically required by this contract are to be skipped on the form.

3.9. Sample Design Form

The Sample Design will be Variable Plot to sample large live trees. Fixed area plots shall be used to sample small trees and snags.

The Contractor shall determine which Basal Area Factor (BAF) to use to sample the large, DBH measured, live trees. To determine the BAF or variable plot size, a minimum of 5 live trees per plot (greater than 5.0 inches DBH) average must be obtained on the plots in the stand. The target range for large live trees is 4-8 per plot. Allowable BAF factors are 10, 20, or 30. If a BAF of 10 or a 1/50th acre fixed plot is used, the 5 trees per plot average will be waived.

The same BAF and plot sizes must be used throughout the stand, but may be changed between stands even within the same location.

The Contractor shall determine the fixed plot size for small trees. A minimum of 5.0 trees per plot (less than 5.0 inches DBH/DRC) average must be obtained on the plots in the stand. If a 1/50 acre plots is used, the minimum of 5 small trees per plot average will be waived.

A 1/50th acre plot will be utilized to sample live, DRC measured, species of trees greater than 6.0” DRC.

A list of DRC species to measure will be provided at prework meeting.

A fixed area plot of 1/100th of an acre is to be used to sample small trees.

The contractor shall be responsible for collecting and filling out the Sample Design Form for all data items that are set to “YES” in the Required column. The contractor shall use the Sample Design form for all plots.

The same BAF and fixed plot sizes must be used throughout the stand.

Three (3) site tree minimum per stand required

Veg Comp and Ground Surface. will also be collected so these Sample Design Forms will also need to be completed. Veg Comp and Ground Surface will be collected on a fixed area plot of 1/100th of an acre.

The contractor shall be responsible for collecting and filling out the Sample Design Form for all data items that are set to “YES” in the “Required” column of the following table. The contractor shall use the Sample Design form in Exhibit 2 as the template for all plots. All sample design fields, whether required by this contract or not, are included on the design form provided in the exhibits. Fields not specifically required by this contract are to be skipped on the form.

Tree form:

Field Num

Field Description

Required Data Source

Comments

Government Survey Stand List/Field

Only used for Transect Line

Veg Comp and Ground Surface:

Field Num

Field Description

Required Data Source

“02”

“13”

“05”

3.10. Plot Form

The following items are required to be recorded at each plot on the Plot form. Detailed information and lists of valid codes for each data item are found in the Common Stand Exam Users Guide and Appendices (see Government Furnished Property). The contractor shall be responsible for collecting and filling out the Plot Data Form for all data items that are set to “YES” in the required column of the table below. All plot data fields, whether required by this contract or not, are included on the plot data form provided in the exhibits. Fields not specifically required by this contract are to be skipped on the form.

The Plot Number field in Exams Mobile app shall correspond to the assigned plot number for any given plot location.

Amend Common Stand Exam User Guide, Chapter 4, Plot Data with the following:

Capable Grow Area Percent. Based on a 1/10th acre plot, ocular estimate and record the percent of the area that can support tree growth. If the plot has no trees present and is not capable of supporting tree growth (nonstockable), record a 0 percent. If a portion of the plot is capable of supporting trees (stockable), record the percent of the plot area that is capable of supporting trees.

for all Plots

Location/Watershed Alias

Not collected

Not collected

Not collected

Derived from GTR INT-122

Code

Discussed at pre-work conference

Discussed at pre-work conference

a. Veg Comp/Ground Surface Cover (CSE)

Only Cover by Species and Ground Surface Cover forms will be completed. Detailed information and lists of valid codes are in the R2 Supplement to the FSVEG Spatial User Guide.

For Cover by Species:

· No entry less than 10% given to any one species unless it is a tree (minimum of 5%). Increments of 5% after the initial 10%.

· Graminoid species can be combined to make up a component of 10%. The graminoid species comprising the majority being coded for. 2GRAM may be used if the component species are noted in Remarks.

· Forb species can be combined to make up a component of 10%. The forb species comprising the majority being coded for. 2FORB may be used if the component species are noted in Remarks.

· Shrub species can be combined to make up a component of 10%. The shrub species comprising the majority being coded for. 2SHRUB may be used if the component species are noted in Remarks.

· Tree species should not be combined.

· Cover percentages do not need to add to 100%, as there are multiple layers of vegetation.

For Ground Surface Cover:

· Cover percentages must add to 100%.

Cover by Species:

Field Num

Field Description

Required Data

“02”

“13”

“05”

Ground Surface Cover:

Field Num

Field Description

Required Data

“02”

“13”

“05”

3.11. Tree Form

Begin recording standing tree data on the Tree form at azimuth 360 (North), progressing in a clockwise direction around plot center. Trees shall be recorded in the following order:

a. Live Trees and Dead Standing trees located on the variable radius plot or large fixed radius plot.

b. DRC Species trees located on the fixed radius plot.

c. Small Live Trees located on the fixed radius plot.

d. Site trees that are located off plot. (Put directions for relocating off plot trees in tree remarks field.)

During fixed plot survey, group small trees of the same species with DBH less than 5 inches into one of four diameter classes as described in the table below. Enter an average height for the trees that fall into each category.

Amend Common Stand Exam User Guide, Chapter 4, Tree Data with the following:

Field 8: DBH/DRC. For DRC species, standing dead and down dead trees that are grouped, the diameter breakdown will be 6.0”-7.9” = 6.0”, 8.0”-9.9”= 8.0”, 10.0”-11.9”=11.0”, etc. Saplings (trees that are greater than 4.5’ with a diameter of 0.1” – 4.9”) may be grouped into 1.0” diameter classes.

Field 9: Height. Heights will be required for all trees recorded. For saplings, DRC species, and standing dead trees that are grouped, heights can be averaged as long as averaged height is within 10% of actual height.

Field 21,22,24 : Damage. The presence or absence of Dwarf mistletoe will be checked on all pine species and Douglas Fir. Always record if present regardless of what other damages have been recorded. For all other damages record only those significant damages that are most affecting tree growth and/or longevity. For all trees, a maximum of 3 damages will be recorded. If a tree has no significant damage, record no damages for that tree.

The table below shows the maximum amount tree data fields that may be collected for each type of exam. Unless otherwise specified in the contract, the contractor shall be responsible for collecting and filling out the Tree Data Form for all data items that are set to “X” in the Required column for the specified exam level as listed in the table below. See the Common Stand Exam Users Guide for accuracy standards for each type of exam. All tree data fields, whether required by this contract or not, are included on the Tree Data Form provided in the exhibits. Fields not specifically required by this contract are to be skipped on the form.

Detailed information and lists of valid codes for each data field are found in the Common Stand Exam User Guide and Appendices (see Government Furnished Property).

Data Source

Required for:

Extensive

Not collected

< 4.5’ in height

Record 3 most severe.

category is not blank

category is not blank

3.12. R2 FSVEG Spatial Polygon Vegetation Attributes Form

The field crew should walk through the entire stand before completing the form.

Detailed information and lists of valid codes are in the R2 Supplement to the FSVEG Spatial User Guide.

The contractor will be responsible for collecting and entering all provided and collected data into either VEGCOV or Survey 123 for each polygon listed in the contract, and will complete all data items that are set to “YES” in the required column of the table below. All data collected through VEGCOV will be submitted as .TRU files to the Government. Data collected electronically through Survey 123 will be sent and shared to the Government through ArcGIS Online (AGOL). This requires a stable internet connection. Detailed information on how to share the data is located within the Survey123 R2_FSVegSpatial User Guide.

POLYGON INFORMATION

If the polygon does not currently have a total of 25% crown cover of trees, but was previously tree cover and is currently not stocked due to a recent harvest or burn, enter the expected regenerating cover type or the previous cover type:

(Refer to code list definitions) If the patches make up at least 20 percent of the polygon, then the polygon is considered to be patchy and not continuous.

(Refer to code list definitions)

Record the primary reason for the significant vegetation change:

H – Harvest F – Fire W – Wind I – Insect and Disease O – Other

Photo Project

Contractor

Date

Contractor

3.14. Data Format

Data recorded on paper forms shall not be accepted (except sketch maps, where applicable). Data shall be provided to the Government in electronic files. An email with an attached zipped folder containing the .db and .txt file(s) for the data file(s) ready for submission (ExamsMobile), self-inspection documentation for each data collector, a site list showing locations, sites and plots for each data collector, and the scanned pdf sketch maps is preferred to avoid data corruption. With any electronic media, data must be readable by the Government’s computers (Windows 10/11 operating system) and tablets (Android 11) for ExamsMobile. Adjustments shall not be made for software or hardware errors that result in data error or loss of data.

If VEGCOV is used, R2 FSVEG Field Verification Polygon Data Form (Walkthrough) data shall be submitted in the .TRU file format for each stand in the contract. .TRU files shall be named using the last 5 digits of the location and 3 digit stand number. A listing of all settings and plots contained in each submitted data file shall also be provided.

3.16. Accessibility The Contractor shall be responsible for obtaining all necessary permission to gain access to sample locations. If the Contractor cannot obtain permission to access a sample location, the Contractor must notify the Government in writing.

Accessibility may be determined from maps and digital orthoquads which will be furnished by the Forest Service. Contractor shall be responsible for adhering to the USDA Forest Service travel management plan, including yearlong or seasonal closures to motor vehicles, unless authorization is obtained. Maps and photos may indicate that a road goes to the stand; however, vehicle access may be difficult or restricted. Stand locations may necessitate that Contractor walk to the stand or acquire some other means of travel.

Most roads are typically accessible throughout the year, though high clearance vehicles may be necessary on some roads. A four-wheel drive, high clearance vehicle is recommended. Careful monitoring of weather and road conditions is recommended. Roads through the Samuel R. McKelvie National Forest are sand; OHVs are recommended and conditions may be best when moisture is present. The Government assumes no responsibility to maintain roads in a passable condition.

3.17. Resource Protection Conditions Contractors are expected to respond to sensitive resource conditions, i.e. walk to plots where road conditions are poor.

3.18. Standards

The February 2014 Region 2 Common Stand Exam User’s Guide and appendices shall be used. The specified version shall dictate the standards of data collection except when specified otherwise in this contract. In addition, the R2 Supplement to the FSVEG Spatial User Guide shall be used.

4.0 Deliverable / Schedule

Key Deliverables

5.0 Government Furnished

Use of Premises permits may be required for Contractor’s camp if it exceeds local occupation time limit of 14 days. All Government-furnished items shall be returned to the Government upon completion of the job or upon request of the Contracting Officer. Replacement cost for any lost, damaged, or unused Government property that is not returned shall be deducted from the Contractor’s final payment.

6.0 Contractor’s Key Personnel

The success of this field inventory is dependent primarily on the Contractor's professionalism and expertise. It is necessary that the Contractor's staff meet certain standards. A crew can consist of one or more individuals. Minimum technical qualifications are specifically defined as follows:

1. Each crew must have a crew leader with undergraduate courses in mensuration, tree identification, plant identification, silviculture, and ecology and three months prior experience collecting data for Forest inventory or vegetation classification.

2. Each crew leader must also have the additional following minimum qualifications:

a. Proficient in the interpretation of aerial photography and associated maps.

b. Ability to distinguish between stand types both in the field, on original or photocopied aerial photographs and on DOQs.

c. Knowledge in the use of handheld compass, data recorders, pacing, GPS equipment and map measurements.

d. Ability to accurately identify necessary tree, shrub, forb, and grass species needed for identifying local habitat types.

e. Ability to complete vegetation attribute and composition forms.

f. Knowledge of rating tree defects and parasitic plants.

g. Knowledge of common forest insect pests and diseases.

h. Familiar with habitat typing.

i. Proficient in the use of forest measurement equipment.

j. Proficient in the use of GPS equipment and data recorders.

k. Experience with data entry, and familiarity with Exams Mobile

Specific technical experience may be substituted for a given educational requirement.

The Contractor shall designate crew leaders for each crew. The crew leader shall be the individual responsible for ensuring plot measurements are taken in accordance with the accuracy standards.

The Contractor, by signing an offer, agrees to use only personnel meeting these qualifications for performance of the work specified herein. The Government reserves the right to make determinations of employees' or subcontractor’s qualifications; any employee or subcontractor who does not meet the above, described qualifications may be requested to leave the worksite with the Contractor responsible for the re-collection and resubmittal of any data supplied by that person. The Government may also request the removal of an employee or subcontractor with unsatisfactory past performance.

7.0 Performance Requirement Measures

9.0 Inspection

General Instructions

1. The Contractor shall conduct inspections of CSE Plots and record the results using procedures described herein. Inspections shall be maintained concurrent with contract work. Completed inspection forms shall be made available to the Government weekly of each stand and will remain part of the permanent contract file.

1. By submission of inspection forms to the Government, the Contractor is considered to be certifying that the unit is satisfactorily completed and that the inspection forms reflect the work accomplished.

1. The Contractor shall submit legible inspection forms. Illegible and incomplete forms shall be returned to the Contractor for correction and re-submission.

1. In the event the Contractor falsifies inspection results, as determined by the Contracting Officer, the Government may declare the Contractor to be in default of the contract. Additionally, the Government may refer such falsifications to the US Attorney’s Office for possible prosecution pursuant to 18 U.S.C. 1001 (Falsification of Government Documents) or 18 U.S.C. 287 (Fraud).

Deduction

Stand Exam Data Collection, and Polygon Vegetation Attributing

PWS 3.0

Quality meets or exceeds acceptable performance standard in PWS 3.0 , Exhibits 3-8. 90% Acceptable Quality Level (AQL) and or Pass/Fail.

· If Contractor achieves acceptable performance quality, the Contractor will receive unit price as incentive.

· If Contractor does not achieve at least acceptable performance quality, rework at no expense to the Government. If rework does not meet acceptable performance quality negative incentive would be reduced pay, termination for default, and/or adverse performance evaluation.

Quality Control

· Achieving acceptable quality control is necessary to receive full unit price as positive incentive.

· If Contractor does not achieve at least acceptable performance quality, rework at no expense to the Government. If rework does not meet acceptable performance quality negative incentive would be, reduced pay, termination for default, and/or adverse performance evaluation.

· The Government may charge for re-inspection of a block in accordance with E.1.

Work Plan and Schedule F.2. and PWS 3.6

· Completing work on schedule is necessary to receive full unit price as positive incentive.

· Work not completed on schedule is subject to Default and may result in assessment of actual costs.

GOVERNMENT INSPECTION PROCEDURES – COMPLIANCE INSPECTION:

Contractor Quality Control The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Services include field inspection, documentation on plots surveyed, electronic data supplied, and material furnished or utilized in the performance of services. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government for six months after purchase order completion.

The Contractor shall update and follow a Quality Control Plan (QCP) and Schedule once the contract is issued. The QCP and Schedule will become a part of the awarded contract. Any changes to the submitted QCP and Schedule will be agreed to in advance by both the Government and the Contractor.

All Contractor inspection records shall be provided to the Government at the time a block of data is submitted for acceptance. All records shall be signed and dated by the person who conducted the inspection.

Quality Control Plan (QCP) The Contractor shall provide a general Quality Control Plan (QCP) with the technical proposal. The QCP must demonstrate how the Contractor will meet the requirements and specifications of the contract, and that work is progressing in compliance with specifications quality (for example, demonstrating survey intensity). The Contractor’s quality control inspection system shall be used in the administration of the requirements for all service work.

Government Quality Assurance Surveillance Plan (QASP) The purpose of this plan is to provide quality surveillance for the tasks performed under this contract. This plan provides a basis for the Contracting Officer’s Representative (COR) to evaluate the quality of the Contractor’s performance. The oversight provided for the contract and this plan will help to ensure that quality levels of Contractor’s service(s) reach the required levels of performance.

By monitoring the Contractor’s service work, the COR will determine whether the performance levels set forth in the contract have been attained. Quality standards for all tasks are specified in the Performance Requirements Summary Table in Section C.6.

The Government has the right to inspect and test all services called for by the contract tasks in the contract, to the extent practicable at all times and places during the term of the contract. The Government will perform inspections and tests in a manner that will not unduly delay the Contractor(s) work.

If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the service again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reworking, the Government may:

· Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

· Reduce the contract price to reflect the reduced value of the services performed (see Section G.2.2)

Government Inspection of Services

The Government will inspect service tasks completed by the Contractor (or Subcontractor) as a basis for acceptance and payments, and to provide recommendations to improve work quality while work is in progress. The Contractor is responsible for providing quality control to assure that work complies with requirements of contract specifications.

The Government will review the inspections performed by the Contractor as well as any required paper forms and electronic data or other work submitted to determine whether the quality is sufficient for inspection for acceptance. As an initial guide, the Government may inspect up to 10% of the stands in a block submitted for acceptance and up to 5% of the plots within those stands.

An inspection block, as established by the Government, will contain a minimum of 20 plots and a maximum of 150 plots and all blocks will consist of complete stands. The initial inspection may be done on less than 20 plots if requested by Contractor. The Government normally starts compliance inspection of each block of completed stands within 10 calendar days of receipt. Contractor will be informed if this timeframe cannot be met.

Upon written request from the Contractor, the Government will perform one demonstration inspection of one sample plot at no cost to the Contractor as an example of inspection procedures and demonstration of potential problems. The Contractor shall accompany the Government inspector on the inspection.

All work included in the contract specifications is subject to inspections by the Government at periodic intervals throughout the performance of this contract. Treatment inspections are for the sole benefit of the Government and shall not release the Contractor of the responsibility of providing quality control measures to assure that the work strictly complies with the contract requirements.

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