Amendment 4___Elkhorn 3.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

A00004

The purpose of Amendment four is to:

Post the notes from the Pre-Proposal Conference held on February 5, 2020.

USDA Forest Service Region 2 2150 Centre Avenue, Building E Fort Collins, CO 80526 brooke.barker@usda.gov

986789

12-82AT-20-R-4001

Elkhorn 3

1 4

01/23/2020

02/13/2020

Elkhorn 3 Pre-Bid Meeting

2/5/2020

Topics reviewed and discussed by Mike Montgomery (FS):

1. The volumes have changed slightly between when the site visit was conducted (October 2019) and today. Forest Service will calculate new load count numbers for Appendix B, provision K-G.8.2.5#, and there will be a new amendment posted.

2. Solicitation section B.2.1, CLIN 0002, was discussed on how the pricing is based on the Unit footprint acres (174), not the actual Patch Clear-Cut acres (36). The pricing under this CLIN includes skid trails, access routes, temporary roads construction, landing locations and other authorized clearings.

3. Reviewed solicitation sections F.1 Operating Restrictions, Period of Performance and F.2 Road Completion Dates.

4. Forest Service is completing the road reconstruction as part of this project (Reconstruction package available upon request) and the roadside brushing along the NFSR 198.0.

Question: What kind of truck configuration will the reconstruction accommodate?

Answer: Stinger Steer or Truck and Pup, Normal Log Truck. Not necessarily Turkey Racks or other log hauling equipment.

Question: Would Contractor-based improvements be permissible?

Answer: Forest Service would consider a higher-level roads during contract implementation, but the Contractor will bear the cost of those improvements. The roads will need to be returned to original condition, at Contractor’s expense, following use and prior to the end of the contract. Contractor shall include this information in an alternative proposal.

Question: Is there the potential of starting the cutting (no hauling) prior to the road construction being complete?

Answer: Please include this in your proposal for Forest Service consideration.

Question: Why are there road maintenance requirements in Appendix C, if Forest Service is completing the road reconstruction?

Answer: Pre-use maintenance may be required, if operations are occurring several seasons after the road reconstruction is completed.

Question: What if erosion occurs on the road following reconstruction? Would the Contractor be responsible?

Answer: Yes. The Contractor is responsible under Appendix C, specification T-801 Slide and Slump Repair, for up to 10 cubic yards of material per 100-foot section. Greater volumes of slide and slump repair are Forest Service responsibility.

5. Reviewed solicitation section H.23 Slash Treatment

6. Reviewed Appendix B, A.2 Volume Estimate and Utilization. Included Volume is sawlog only. Under Appendix A, non-sawlog sized material will be cut and brought into a landing location and piled. If the Contractor requests to remove non-sawtimber, it could be agreed to by the Contracting Officer (CO), including rates of payment for the material and accountability requirements.

Question: Does non-sawtimber size material that is piled have to be cut to any specific length?

Answer: No. It just needs to meet the landing clean-up specifications in solicitation section H.23.

Question: Is the Limber Pine being cut.

Answer: No.

Question: How are wildlife trees marked?

Answer: See Appendix B, K-C.3#.

Question: Are there hauling restrictions outside of summer holidays?

Answer: See solicitation section H.4 Use of Roads by Contractor and F.1 Special Contract Time and Performance Restrictions.

Question: Do all of the Patch Clear-Cuts have to be completed before payment is issued?

Answer: Defer to CO, however recommendation would be to do partial payments on substantially completed portions of the Treatment Units.

Question: Who does the seeding?

Answer: The government provides the seed and the Contractor does the seeding, Appendix B.

Question: What has to be ripped?

Answer: Reviewed Appendix B, K-F.3.4 Obliteration of Temporary Roads and Landings.

Question: Can a Contractor work outside the normal operating season?

Answer: Yes, if solicitation sections F.1 and H.15 are met.

7. Forest Service went through solicitation sections L and M. Reminded contractors to answer ALL of the questions in section L in the required proposal and alternate proposal (if submitting).

8. Alternate proposals shall be a stand-alone proposal in addition to the required proposal. Alternate proposals need to be clearly marked as alternate. Alternate proposals can be attached to the same email submission as the required proposal.

Question: Are all factors equal?

Answer: No. Reviewed solicitation sections L and M.

Question: Since one proposal is due on February 20th and the other is due on February 28th, is there any way of knowing who got awarded the first contract (Elkhorn 3) before submitting a proposal for the second (Pearl Cache)?

Answer: No. Contract period of performance appear to be sufficient to complete both contracts.

Question: What is the target timeframe for award?

Answer: Approximately 4 weeks after receiving bids.

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