C05_Lake Tahoe Basin Janitorial Questions and Answers.pdf

127EAY26Q0143 LAKE TAHOE BASIN JANITORIAL

QUESTIONS AND ANSWERS

1. Labor Hours/Incumbent Staffing: The solicitation requires offerors to provide an estimated number of hours per visit. Can the Government provide the approximate incumbent staffing level and/or historical labor hours per service visit for each location?

A1: The last contract awarded began in 2022 and ended in 2027. No estimate of hours per visit can be provided.

2. Location Scheduling: Please confirm whether the Supervisors Office and Meyers Work Center are both required to be serviced during the same Wednesday/Sunday 4:30 PM–9:00 PM service window.

A2: Yes, both areas are required to be serviced Wednesday and Sunday 4:30 PM –

9:00PM

3. Staffing Requirements: Is there a minimum number of employees required onsite at either location, or may the Contractor determine staffing levels based on the required performance outcomes?

A3: The contractor shall determine staffing levels.

4. Site Access: Will the Contractor have access to both locations for the full 4:30 PM– 9:00 PM service window, or are there any restrictions on access to specific buildings or areas?

A4: Both buildings will be available during the full 4:30 PM – 9:00 PM.

5. Weather/Snow Conditions: If severe snow, icy road conditions, wildfire, road closures, or other weather-related conditions prevent the Contractor from safely reaching the facilities, how will missed service days be handled? Will the Contractor be required to make up the service, and if so, will the makeup service occur within the same billing period?

A5: If the makeup service can be completed within the same week, billing will remain the same. If the service cannot be completed within the same week, the invoice shall be pro-rated to show no service was completed.

6. Snow Removal: Please confirm whether snow removal from entrances, sidewalks, parking areas, or other access routes is excluded from the janitorial scope and performed by the Government or another contractor.

A6: No snow removal is required

7. Government-Furnished Consumables: Please confirm that the Government will provide all restroom and waste-related consumables listed in Section 5.0, including liquid hand soap, paper hand towels, toilet tissue, urinal deodorant cakes, toilet seat covers, and garbage bags.

A7: The Government will provide the items listed in PWS section 5.0.

8. Contractor-Furnished Equipment: Please confirm that the Contractor is responsible for providing all cleaning equipment necessary to perform the requirement, including vacuums, mops, buckets, floor machines, carpet equipment, ladders, and other necessary equipment.

A8: The contractor is responsible for all items listed in PWS Section 5.1.

9. Storage: Where are the Contractor storage areas located at each facility, and approximately how much storage space will be available?

A9: The supervisors office has one storage closet where supplies are kept, and we have a stock of misc cleaning supplies in 3 other rooms around the office. For the work centers at Meyers they keep a small about of extra cleaning supplies in the restrooms as there are no janitorial closets.

10. Carpet Cleaning: Please confirm whether periodic/deep carpet extraction is excluded from the Contractor's scope unless specifically identified in Section 4 of the

PWS.

A10: No, periodic/deep carpet extraction is included on this requirement.

11. Window Cleaning: Please clarify whether window cleaning beyond the entry glass identified in the PWS is required and, if so, provide the required frequency and approximate quantity of windows.

A11: Per the PWS: One (1) time per week “Clean inside and outside surfaces of all entry glass doors, vestibule windows and frames.” There are 3 glass doors, a total of 5 windows.

12. Bio-Based Products: Are there specific USDA-approved bio-based products currently used at the facilities, or may the Contractor propose commercially available products that meet the USDA bio-based requirements?

A12: USDA-approved bio-based products can be found here:

https://www.biopreferred.gov. Additionally, the PWS states: “The Contractor shall utilize products and materials made from bio-based materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user.”

https://www.biopreferred.gov/

13. Security/Access Requirements: Are background checks, fingerprinting, security clearances, or other credentialing requirements applicable to janitorial personnel before they may access the facilities?

A13: The awardee shall perform background checks on all personnel. Personnel with criminal backgrounds are not eligible.

14. Keys/Access: How many keys or access devices will be provided to the Contractor, and will employees be individually issued keys or will access be managed through another system?

A14: Janitorial staff will be provided key cards and door access codes.

15. Quality Deductions: Section 11 states that a 5% deduction may be made when valid customer complaints exceed the acceptable monthly threshold, with additional 5% deductions possible up to 15%. Please clarify the specific number of valid complaints that constitutes the acceptable monthly threshold.

A15: 2 valid complaints per month.

16. Baseline Condition: Will the Government provide a baseline condition assessment of the facilities at the beginning of performance so that the Contractor can distinguish pre-existing conditions from conditions resulting from Contractor performance?

A16: The first day of performance, the contractor and Government will perform a walk-through of the sites. Any existing issues will be addressed/annotated then.

17. Occupancy: Approximately how many employees regularly occupy the Supervisors Office and Meyers Work Center, and are there areas with significantly higher or lower occupancy that should be considered when developing the staffing and cleaning schedule?

A17: Supervisors Office: Average of 90 employees (during the summer months there are more employees.

Meyers Fire Building B: 12, during the summer months the crew is around periodically.

Meyers Building A: Roughly 13 in summer with less in winter.

18. Incumbent Information: Can the Government identify the current/incumbent janitorial contractor and provide the prior contract number, if available?

A18: The previous contractor was J&L Pro Kleen. The contract number was

127EAS22C0011.

19. Monthly Pricing: Since the Schedule of Items uses monthly pricing, please confirm whether the monthly price remains fixed regardless of the number of Wednesdays/Sundays occurring in a particular month, including months containing Federal holidays or office closures.

A19: Correct, monthly pricing remains fixed for all months of the year regardless of the # of service days.

20. The SF 1449 appears to show an October 5, 2026 closing date, while the solicitation instructions state October 6, 2026 at 5:00 PM PDT. Please confirm the controlling quotation deadline.

A20: An amended SF1449 will be issued correcting the closing date to 6 October 2026.

21. May an offeror use a qualified local subcontractor or representative to attend the September 30 site visit on its behalf?

A21: Yes.

22. Please confirm whether the Government will provide utilities, water, electricity, and designated storage, and identify which paper products, liners, soap, and other consumables must be supplied by the contractor.

A22: The Government will provide all utilities. For Government provided vs. Contractor provided supplies, please see PWS sections 5.0 and 5.1.

23. Will the Government provide historical monthly labor hours, current staffing levels, or incumbent pricing for planning purposes?

A23: No

24. For an offeror without directly comparable prime-contract past performance, may relevant subcontractor, owner, or key-personnel experience be submitted, and will the offeror otherwise receive a neutral rating?

A24: If using a Subcontractor, their past performance shall be provided with quote along with the Prime Contractor’s past performance. If the Prime has no relevant past performance, the Past Performance rating will be neutral.

25. Please confirm the anticipated start date and whether service frequencies are reduced during Federal holidays, emergency closures, or severe-weather closures.

A25: Per the SF1449, the start date will be 15 October 2026. Make-up service days shall be completed due to Federal Holidays, emergency closures, and weather. If the make-up service can be completed within the same week, billing will remain the same. If the service cannot be completed within the same week, the invoice shall be pro-rated to show no service was completed.

26. Quote deadline Page 1 of the SF1449 lists the offer due date as October 5, 2026 at 5:00 PM Pacific, while page 17 states October 6, 2026 at 5:00 PM PDT. Please confirm the controlling quote deadline.

A26: An amended SF1449 will be issued correcting the closing date to 6 October 2026.

27. Meyers Work Center buildings in scope The PWS states that the project includes the Supervisor’s Office and two buildings at the Meyers Work Center, but later states that the Meyers Work Center includes four office buildings. The package describes and provides floor plans for Buildings A and B. Please confirm whether Buildings A and B are the only Meyers buildings included in the requirement.

A27: A & B are the only buildings to be cleaned. PWS has been updated to reflect this.

28. Service Contract Labor Standards / wage determination The solicitation includes

FAR 52.222-41, but we did not locate an applicable wage determination in the solicitation package. Please identify the wage determination that applies to this requirement.

A28: WD 2015-5631 Rev 29 has been added as ATTCH 10 to the solicitation.

29. Relatedly, FAR 52.222-43 appears unchecked. Please confirm whether that clause was intentionally omitted and, if so, how mandatory wage/fringe increases during option years are expected to be handled for pricing purposes.

A29: FAR 52.222-43 has been included on Amendment 01.

30. Base-period pricing. The stated base period is October 15, 2026 through April 30, 2027, while the Schedule of Items prices the base as 6 months. Please clarify whether the October 15-31 period is included within the six monthly units, prorated separately, or otherwise handled.

A30: Please price 6 months. October will then be billed on a prorated basis.

31. Prime/subcontract structure XXX intends to serve as the small-business prime contractor and may use a first-tier janitorial subcontractor that is also small under NAICS 561720 to perform the onsite janitorial services, while XXX retains overall contract management, quality control, invoicing, and contractual responsibility.

Please confirm whether this structure is acceptable for this solicitation.

A31: Yes, subcontractors may be used; however, all communication will go through the Prime and the Prime will be he

32. Complaint threshold / invoice deductions Section 11 of the PWS references deductions if the threshold of valid customer complaints is exceeded, but we did not see the acceptable threshold defined. Please confirm the applicable complaint threshold.

A32: A revised ATTCH 1 PWS has been uploaded.

33. Licensing and insurance: The PWS states that the contractor must obtain required licenses and insurance. Please confirm whether there are any specific California/local licensing requirements or minimum insurance limits that offerors should account for beyond applicable workers’ compensation and standard contractual requirements.

A33: Worker’s Compensation is the only insurance required. ATTCH 1 PWS has been revised and uploaded.

34. SF1449 page 1 gives October 5 at 5 p.m. Pacific, while page 17 and SAM give

October 6 at 5 p.m. Pacific. Which is controlling?

A34: An amended SF1449 has been issued correcting the closing date to 6 October 2026.

35. Please issue the applicable Service Contract Labor Standards wage determination.

52.222-41 is checked, but we did not find a WD among the ten posted attachments.

A35: WD 2015-5631 Rev 29 has been added as ATTCH 10 to the solicitation.

36. The base period is October 15–April 30, while the price schedule uses six monthly units. How should the partial October service be priced? CLIN 1001's end date also appears to conflict with the one-year option text.

A36: Please price 6 months. October will then be billed on a prorated basis. An amended SF1449 has been uploaded to correct CLIN 1001 end date.

37. Please also confirm the option-year wage/fringe adjustment clause, since 52.222-43 and 52.222-44 are unchecked.

A27: FAR 52.222-43 has been included on Amendment 01

38. Is the scope exactly three buildings: the 24,000-SF supervisor office plus Meyers A at 1,600 SF and B at 1,140 SF? The PWS mentions four Meyers buildings, but only A/B are described and mapped.

A38: The above is correct. Only buildings A and B require janitorial services.

39. Please confirm the complaint threshold for monthly deductions and whether both sites must be fully serviced within each Wednesday/Sunday 4:30–9 p.m. window.

A39: Attch 1, PWS has been updated to define the complaint threshold of no more than 2 per month.

40. 52.219-14 is unchecked. What workshare clause or deviation, if any, governs this procurement, including the calculation period and subcontractor treatment?

A40: 52.219-14 only applies to contracts over the Simplified Acquisition Threshold. The Government does not expect this contract to exceed that threshold.

41. SF 1449 block 8 lists October 5 at 5:00 PM as the offer deadline, while page 17 lists October 6 at 5:00 PM. Which date controls?

A41: An amended SF1449 will be issued correcting the closing date to 6 October 2026.

42. The base period runs October 15, 2026, through April 30, 2027, but Attachment 2 provides six monthly units. Should we price the entire base period across those six units?

A42: Yes, please price 6 months. October will then be billed on a prorated basis.

43. Which Service Contract Labor Standards wage determination applies? We did not find one in the provided attachments.

A43: WD 2015-5631 Rev 29 has been added as ATTCH 10 to the solicitation.

44. Is Attachment 2 the intended pricing form? Its Instructions tab refers to an Independent Government Estimate.

A44: Attachment 2 has been revised to remove the instruction page. Independent Government Estimate are internal and will not be shared.

45. The solicitation incorporates Service Contract Labor Standards; however, we were unable to locate the applicable Wage Determination within the solicitation package or attachments. Could you please provide or identify the Wage Determination applicable to this requirement?

A45: WD 2015-5631 Rev 29 has been added as ATTCH 10 to the solicitation.

46. The PWS states that the project encompasses two buildings at the Meyers Work Center and provides descriptions and floor plans for Buildings A and B. It also notes that the Meyers Work Center includes four office buildings. Please confirm that Buildings A and B are the only Meyers Work Center buildings included in the janitorial scope.

A46: Correct only buildings A&B require janitorial services.

47. The SF1449 identifies the offer due date as October 5, 2026 at 5:00 PM PDT. Could you please confirm the correct quote submission deadline, as the solicitation instructions later reference October 6, 2026 at 5:00 PM PDT?

A47: An amended SF1449 will be issued correcting the closing date to 6 October 2026.

48. Block 8 of the SF 1449 lists the offer due date as October 5, 2026 at 5:00 PM Pacific, while Section L states that quotes are due October 6, 2026 at 5:00 PM Pacific.

Would you please confirm the controlling quotation deadline?

A48: An amended SF1449 will be issued correcting the closing date to 6 October 2026.

49. The Performance Work Statement states that the Meyers Work Center includes four office buildings, but the scope then identifies Building A and Building B, and the solicitation package includes floor plans for Buildings A and B. Please confirm whether janitorial service at the Meyers Work Center is limited to Buildings A and B only, or whether two additional buildings are included in the requirement.

A49: Only buildings A & B require janitorial services.

50. SCA Wage Determination – Confirmation: We understand that SCA Wage Determination No. 2015-5631, Revision 26, covering El Dorado County, California, may be applicable to this solicitation. Please confirm whether this is the applicable Wage Determination for Solicitation 127EAY26Q0143, or provide the applicable Wage Determination if a different determination applies.

A50: WD 2015-5631 Rev 29 has been added as ATTCH 10 to the solicitation.

51. Option-Year Wage/Fringe Adjustments: Please confirm whether the applicable SCA wage and fringe rates will be adjusted for each option year. If so, please clarify the mechanism and timing for such adjustments.

A51: FAR 52.222-43 has been included on Amendment 01. Adjustments due to WD changes will be received upon exercise of each option.

52. Base Period / 6-Month CLIN The solicitation identifies the base period as October 15, 2026 through April 30, 2027, while the Schedule of Items lists a quantity of 6 months for the base CLINs.

Please clarify whether the base period is intended to cover the full October 15, 2026 through April 30, 2027 period and how the partial months will be invoiced/priced.

A52: Please price 6 months. October will then be billed on a prorated basis.

53. Meyers Work Center Service Frequency Please confirm that both Meyers Work Center Buildings A and B are to be serviced during each scheduled Wednesday and Sunday service, consistent with the PWS requirements.

A53: Correct, Meyers bldgs. A&B, and the Supervisors bldg will be services each service day.

54. Estimated Labor Hours The solicitation requires offerors to provide estimated hours per visit. Is there a Government estimate or historical labor-hour information available for the Supervisor’s Office and Meyers Work Center that may be provided for proposal preparation?

A54: No. The contractor shall estimate hours based on square footage, site visit, and tasks listed in section 4 of the PWS.

55. Federal Holidays and Facility Closures The PWS states that services falling on Federal holidays or facility closures will be rescheduled on the next weekday the offices are open. Please confirm that the contractor should not perform the regularly scheduled service on the holiday/closure date and should instead perform the service on the designated rescheduled date.

A55: Correct. No work shall be performed on Federal Holidays or closures.

56. Site Access and Security Procedures Please confirm whether there are any specific access, key-control, alarm, or after-hours security procedures applicable to the Wednesday and Sunday service periods that offerors should account for in their technical approach.

A56: No alarms for after-hour entry. Key cards and door access codes will be provided to janitorial staff.

57. Block 8 of the SF1449 lists the offer due date as 10/05/2026, but page 17 and the SAM.gov notice list 10/06/2026 at 5:00 PM PDT. Please confirm the correct due date.

A57: An amended SF1449 will be issued correcting the closing date to 6 October 2026.

58. The solicitation includes FAR 52.222-41 (Service Contract Labor Standards), but no wage determination is attached. Please provide the applicable wage determination.

A58: WD 2015-5631 Rev 29 has been added as ATTCH 10 to the solicitation.

59. The PWS says the Meyers Work Center has four office buildings but describes only Buildings A and B. Please confirm which buildings are in scope.

A59: Buildings A & B at Meyers work center are the only buildings that require janitorial services.

60. The base period runs from October 15, 2026 to April 30, 2027 (about 6.5 months), but CLINs 0001/0002 are priced as 6 months. Please confirm how the base period should be priced.

A60: Please price 6 months. October will then be billed on a prorated basis.

61. Work Window Execution across Dual Locations: PWS Section 3.0 specifies that cleaning operations must take place on Wednesdays and Sundays between 4:30 PM and 9:00 PM (a 4.5-hour window per service day). Given that the project encompasses two distinct sites separated by approximately 6 miles (Supervisor's Office at 35 College Dr and Meyers Work Center at 3030 Hwy 50), please clarify if contractor personnel are permitted to adjust or stagger entry times with prior COR approval, provided all building security and lockup protocols are strictly maintained.

A61: All sites must be serviced on Wednesday and Sunday between 4:30 PM and 9:00 PM. Entry to all sites is permitted during that entire timeframe.

62. Weather Rescheduling Protocols & Invoicing Adjustments: PWS Section 3.0 states that service days missed due to emergency office closures (e.g., severe Lake Tahoe snowstorms) will be rescheduled for the next weekday offices are open. In the event of multi-day winter access closures, what is the formal notification and approval process with the COR for rescheduling missed shifts, and how should monthly fixed-price invoicing under IPP be reflected if a missed visit cannot be made up within the same billing cycle?

A62: Missed days will be scheduled with the COR via email. If a missed visit cannot be made up within the same billing cycle, the invoice will be prorated.

63. Hard Floor Maintenance Scope for Meyers Work Center: PWS Section 1.0 identifies all flooring in Meyers Building A (1,600 sq ft) and Building B (1,140 sq ft) as "old linoleum," while PWS Section 4.0 specifies that non-carpeted floors must maintain a "dry, uniform luster." Please clarify if the required floor care for Meyers Buildings A and B is restricted to routine sweeping and damp mopping, or if periodic floor stripping, deep scrubbing, and re-waxing/buffing are required under this contract.

A63. No floor stripping, or re-waxing is required under this contract.

64. Waste Disposal Logistics & On-Site Dumpster Availability: PWS Section 4.0 requires placing all collected trash into dumpsters, and PWS Section 5.0 lists plastic garbage bags as Government-Furnished Property. Please confirm that government-provided commercial dumpsters are located directly on-site at both the Supervisor's Office and Meyers Work Center, and that the contractor is not required to transport waste off-site to municipal waste management facilities.

A64: Yes, they are located on site at both locations. The contractor is not required to transport waste off-site.

65. Critical Subcontractor Past Performance Consent Documentation: Solicitation evaluation criteria require offerors proposing critical subcontractors (performing ≥20% of contract value) to submit five past performance references and an executed Past Performance Consent Letter. Please clarify whether the Forest Service requires a specific consent letter template or if offerors may submit a company-formatted release letter executed by an authorized representative of the subcontractor.

A65: A company-formatted release letter executed by an authorized representative of the subcontractor is acceptable. No template will be provided.

66. Incumbent Contractor: Could you please confirm whether there is a current incumbent for this contract? If so, we would appreciate it if you could share the associated Purchase Order number and the total contract value.

A66: The previous contractor was J&L Pro Kleen. The contract number was 127EAS22C0011 for a Firm Fixed Price Base plus 4 Option Years at $269,134.08.

67. The Performance Work Statement states that the Meyers Work Center includes four office buildings, but the document provides descriptions and floor plans for Buildings A and B. Please confirm whether janitorial services are required only for Buildings A and B or for all four buildings. If all four buildings are included, please provide the applicable square footage and cleaning requirements for the additional buildings.

A67: Buildings A & B at Meyers work center are the only buildings that require janitorial

68. FAR 52.222-41, Service Contract Labor Standards, is included in the solicitation;

however, we did not locate an applicable wage determination in the solicitation package. Please identify or provide the applicable wage determination and any applicable collective bargaining agreement for this requirement.

A68: WD 2015-5631 Rev 29 has been added as ATTCH 10 to the solicitation.

69. Service schedule and workload: Please confirm the required cleaning days and allowable work hours for the Supervisor’s Office and Meyers Work Center. Are there minimum staffing levels or response times?

A69: Per ATTCH 1 PWS, Section 3.0: “Work shall be performed two days per week on Wednesdays and Sundays, between the hours of 4:30 PM and 9:00 PM.” The contractor shall determine minimum staffing levels. There are no response times.

70. Cleaning scope: For gum removal and window smearing, which surfaces are included, and what frequency or standard of completion is required? Please also clarify whether exterior windows are within the scope.

A70: Per ATTCH 1 PWS, Section 4: “2 times per week, clean all non-carpet floors.”

“Restrooms, 2 times per week mop all restroom floors.”

71. Supplies and equipment: Which cleaning supplies, restroom consumables, trash liners, and equipment will the Government provide, and which must the contractor furnish?

A71: For Government provided vs. Contractor provided supplies, please see PWS sections 5.0 and 5.1.

72. Wage determination: Please confirm the Service Contract Act wage determination number and revision applicable to both locations. Is a predecessor collective bargaining agreement applicable?

A72: WD 2015-5631 Rev 29 has been added as ATTCH 10 to the solicitation. No collective bargaining agreement is applicable.

73. Subcontracting: May the prime contractor use a janitorial subcontractor for on-site performance? Please identify any limitation on subcontracting or subcontractor approval requirement applicable to this acquisition.

A73: Subcontractors may be used. Past Performance for the subcontractor shall be provided with the quote along with Prime Past Performance.

74. Insurance and licensing: Are there specific insurance coverage limits, certificates, local licenses, or permits required before award or before performance begins?

A74: Per ATTCH 1, Section 1.0, Workers Compensation insurance is required, unless the owner is performing the work themselves.

75. Site access: Will personnel require background checks, badges, keys, or other access approvals?

A75: The awardee shall perform background checks on all personnel. Personnel with criminal backgrounds are not eligible.

76. Invoicing and payment: May the awardee invoice monthly for completed services, including a partial first month? Please identify the required invoice submission method, who will accept the services, and any documentation required with each invoice.

A76: Per ATTCH 1, PWS Section 11: “All payment requests must be submitted electronically through the US Department of the Treasury’s Invoice Processing Platform System (IPP) at www.ipp.gov.” Invoices shall be submitted monthly. October 2026 will require a prorated invoice.

77. Pricing of periodic tasks: Should periodic services be included in the recurring price on Attachment 2, or priced and invoiced separately when performed?

A77: All services for a monthly period shall be included in the Monthly rate.

78. Can you confirm 2015-5631 Revision 29 applies and whether an incumbent collective bargaining agreement requires different wages or benefits.

A78: WD 2015-5631 Rev 29 has been added as ATTCH 10 to the solicitation.

79. On section 17a, is it requesting Code and Facility Code. Can you confirm if this where I enter my cage code number?

A79: You should place your Cage Code number there. Also please include your UEI.

80. Please provide the applicable Service Contract Act wage determination. None of the attachments includes one.

A80: WD 2015-5631 Rev 29 has been added as ATTCH 10 to the solicitation.

81. Please identify all required insurance and licenses, including any general liability coverage and minimum amounts.

A81: Per ATTCH 1, Section 1.0, Workers Compensation insurance is required, unless the owner is performing the work themselves.

82. The SF1449 lists the offer due date as 10/05/2026 at 1700. Page 17 says October 6 at 5:00 PM Pacific. Please confirm the correct date and time.

A82: An amended SF1449 will be issued correcting the closing date to 6 October 2026.

http://www.ipp.gov/

83. FAR 52.222-43 is not checked. Does any price adjustment apply for wage changes in the option years?

A83: FAR 52.222-43 has been included in Amendment 01.

84. Could you confirm the controlling quote deadline? SF1449 block 8 says October 5 at 5 p.m. Pacific, while the final instructions and SAM say October 6.

A84: An amended SF1449 will be issued correcting the closing date to 6 October 2026.

85. Confirm how to price October 15-April 30 against the six monthly units shown for each base-period site

A85: Please price 6 months. October will then be billed on a prorated basis.

86. The PWS describes two Meyers buildings but also says four; are Buildings A and B the complete Meyers scope?

A86: Buildings A & B at Meyers work center are the only buildings that require janitorial

87. Does this contract have an incumbent?

A87: The previous contractor was J&L Pro Kleen. The contract number was 127EAS22C0011 for a Firm Fixed Price Base plus 4 Option Years at $269,134.08

88. SF1449 page 2, CLIN 1001, shows a period of performance ending April 30, 2029, while its description and Attachment 2 show April 30, 2028. Please confirm the intended Option Year 1 end date.

A88: An amended SF1449 has been uploaded.

89. The PWS describes one restroom in Meyers Building B, while Attachment 6 appears to show two toilet rooms. Please confirm the number of restrooms included in Building B’s cleaning scope.

A89: 2 toilets/ restrooms

90. Page 13 allows a five-year lookback for critical subcontractor references, while

Attachment 9 asks for projects completed within three years. Please confirm that critical subcontractors may list qualifying projects from the preceding five years on Attachment 9 or an attached continuation sheet.

A90: An amended SF1449 will be issued correcting the closing date to 6 October 2026.

91. The Performance Work Statement refers to "Section L, Notices to Offerors and Respondents" for required insurance and licenses. The solicitation has no Section L.

A91: Attach 1, PWS has been revised to remove Section L language.

92. Is monthly invoicing acceptable, with the first invoice prorated from October 15?

A92: Invoices shall be submitted monthly. October 2026 will require a prorated invoice.

93. Please also identify the applicable wage determination and revision.

A93: WD 2015-5631 Rev 29 has been added as ATTCH 10 to the solicitation.

94. Quote deadline: SF1449 Block 8 lists October 5, 2026, at 5:00 p.m., while page 17 lists October 6, 2026, at 5:00 p.m. PDT. Which deadline applies?

A94: An amended SF1449 will be issued correcting the closing date to 6 October 2026.

95. Wage determination: Service Contract Labor Standards is included in the solicitation, but we did not locate a wage determination in the downloaded package.

Could you please provide the applicable determination?

A95: WD 2015-5631 Rev 29 has been added as ATTCH 10 to the solicitation.

96. Subcontracting: DBMS is considering serving as prime contractor with a qualified local janitorial subcontractor performing the cleaning, while DBMS manages the contract and quality control. FAR 52.219-14 is unchecked. Please confirm whether this arrangement is permitted and whether any minimum prime performance requirement applies.

A96: FAR 52.222-43 has been included in Amendment 01

97. Base period pricing: The base period runs from October 15, 2026, through April 30, 2027, but the Schedule of Items lists six monthly units for each location. Should our monthly rates include the partial October period, or should that period be priced separately?

A97: Please price 6 months. October will then be billed on a prorated basis.

98. Does the Government require evidence of current California DIR janitorial registration from the prime contractor and proposed performing subcontractor with the quote, during pre-award responsibility review, or before performance?

Please identify any registration or license documents offerors must provide and the applicable submission timing.

A98: The only documentation required is Workers' Compensation Insurance certificate.

99. The Meyers floors have existing wear, cracking and a missing tile section. Please confirm whether the requirement is routine cleaning only, without tile repair, stripping, waxing or refinishing, and how the PWS's uniform-luster standard will be assessed against the existing floor condition.

A99. No tile repair, stripping, waxing or refinishing is included in this contract. Pictures should be taken of floors prior to contract start and the same standard should be kept throughout the contract, unless the Government replaces, refinishes, or strips and waxes the floors during the contract.

100. What is the current contractor and the annual contract amount.

A100: The last contract awarded began in 2022 and ended in 2027. No estimate of hours per visit can be provided.

101. Please verify the Wage Determination is correct -SCA WD# 2015-5631 revision 29.

A101: WD 2015-5631 Rev 29 has been added as ATTCH 10 to the solicitation.

102. Are the cleaning days of Wed. and Sun set in stone or can they be changed, also can the work hours listed in solicitation be changed.

A102: The work days and times are not be altered unless the contractor is scheduling an “make-up” service day.

103. Under General Information "1.0 Background And Purpose" I cannot seem to find the licenses and insurances requested, im aware it referance Section L, Notice to Offerors And Respondants. However I am still unable to locate it.

A103: Worker’s Compensation is the only insurance required. No licenses are required.

ATTCH 1 PWS has been revised and uploaded.

104. Under Contactor Requirements "3.0 Technical Requirement / Tasks " its lists work shall be performed between 4:30 pm to 9pm. Does this entail that you want all work for both Meyers Work Center and Supervisors Office to be completed by 9pm the latest no exceptions?

A104: Both areas are to be cleaned Wednesday and Sunday between the hours of 4:30 PM and 9:00 PM. The only exceptions allowed are for make-up days scheduled through the COR.