127EAY26Q0005 Attachment 1 - Terms and Conditions.docx

Solicitation Terms and Conditions Solicitation Number: 127EAY26Q0005 Almanor Janitorial

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 127EAY26Q0005 is issued as a Request for Quotation (RFQ) for Janitorial Services for the Almanor Ranger District of the Lassen National Forest.

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The NAICS code is 561720 – Janitorial Services, the Small Business Size Standard is $22 million.

(ii) A list of line-item number(s) and items, quantities, and units of measure. See attached Schedule of Items.

(iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102 Scope)

The Contractor shall perform janitorial duties in the Almanor Ranger District Offices. The total area to be serviced is approximately 12,810 square feet, in strict compliance with the terms, specifications, conditions, and provisions contained herein. This is a Base Year with 4 option years.

(iv) Date(s) and Place(s) of Delivery and Acceptance/Location Estimated Dates:

Base Year - 02/01/2026 – 1/31/2027 Option Year 1 - 02/01/2027 – 1/31/2028 Option Year 2 - 02/01/2028 – 1/31/2029 Option Year 3 - 02/01/2029 – 1/31/2030 Option Year 4 - 02/01/2030 – 1/31/2031

Location

The location of the offices to be cleaned is as follows:

Almanor Ranger District offices are located at 900 East Highway 36, Chester, CA 96020.

v) The following FAR solicitation provisions apply to this acquisition (see 12.205(a)).

· 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (DEVIATION AUG 2025) INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025)

1) Offerors must have an active entity registration in the System for Award Management in order to submit an offer. https://www.sam.gov/SAM/

2) Offers submitted in response to this solicitation shall include a technical proposal, a price proposal, and contractor representations and certifications.

a) Technical Proposal – The technical proposal shall show that the Contractor understands the work and address the evaluation factors in (vi) Evaluation – Commercial Products and Commercial Services. At a minimum technical proposal shall include:

i) Past Performance – provide a list of similar projects completed by your firm over the past three years. Include a brief description of the project, dollar amount, year completed, and project owner contact information (name, phone, and email and a brief description of the services performed ie what where when). The government may use past performance information from any available source. If a company does not have past performance information available, information may be provided for predecessor companies, key personnel, or subcontractors. Quoters without past performance references will still be considered and will receive a “neutral” past performance rating if no information is otherwise available. A quoter with no past performance shall so state and explain why, (ie “new to contracting”, etc.) or else the response may be considered unsatisfactory.

Relevant Past Performance Submission Requirements: List of Experience with references of contracts with contact names, phone numbers, and email addresses.

ii) Technical Capability – Provide a list of equipment personnel (with qualifications) that will be used to complete this project. Responses which do not name the specific person(s) to perform janitorial and supervisory services, and which fail to list relevant experience for that person/ those persons may receive a lower technical score, or be considered unsatisfactory, due to an inability to evaluate. Quoters may propose the same person for both janitorial services and supervision but should so state. Quoters may list non-contract experience. See Experience and Past Performance Questionnaire for your use.

1. Quality Control Program Submission Requirements:

Review of submitted quality control plan that includes measurable outcomes for priority tasks as outlined in the SOW. For example: window cleaning - free of streaks etc.

2. Technical Experience in Providing Janitorial Services Submission Requirements:

· The above list of equipment and personnel,

· Experience of personnel

· Statement of technical experience in performing janitorial services such as cleaning, dusting, mopping, window cleaning, floor moping. How, when and where these work items will be performed.

b) Price Proposal – Include the following: 1) the completed Schedule of Items from (v) Project Description of this solicitation, and 2) acknowledgement of any amendments to this solicitation by following the instructions that accompany the amendment(s).

Contract Cost/Price Submission Requirements:

Submit a price for monthly janitorial services. Pricing over the IGCE will not be evaluated unless all quotes are over the IGCE. Quotes up to 20% of the IGCE will be evaluated if there are none under the IGCE or it is in the best interest of the Government to evaluate them at the evaluator’s discretion.

The price proposal shall include a breakdown of the number of hours of work to be performed, the number of employees that are planned, including the frequency of work at the site. The breakdown shall also state that Wage Determination requirements for Health and Welfare in California are included.

c) Quality Control Program: As part of the quote, submit a written Quality Control Program (QCP) designed to ensure contract requirements are met. A complete QCP will address all of the required components described in the Contractor’s Quality Control Program section of the solicitation/ contract.

d) Representations and Certifications – Fill in the check boxes for provisions FAR 52.204-26 found in SAM.

NOTICE: SAM updates may lag policy updates and may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including:

· FAR 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals— Representation

· Paragraph (d) & (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

3) Submit offer by email to Mary.Bosch@usda.gov so that it is delivered into this inbox by the due date and time. Emails should contain 3 separate attachments (Technical Proposal, Price Proposal, and Representations and Certifications) in Microsoft Word, Excel, or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an email. It is the offerors responsibility to confirm receipt of the offer from Mary.Bosch@usda.gov.

4) Address questions about this solicitation to M. Kathy Bosch at Mary.Bosch@usda.gov.

(vi) Evaluation – Commercial Products and Commercial Services The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services is not applicable to this solicitation. In lieu of this provision, quotes will be evaluated in accordance with FAR 12.203 based on the criteria listed below. Award will be made to the offeror representing the best value to the Government.

Relevant Experience - The Government will consider the extent to which the vendor demonstrates experience performing work similar in scope, size, and complexity to the requirements of this solicitation. Greater consideration will be given to vendors whose experience reflects a strong alignment with the Government’s needs.

Past Performance - Offerors shall provide completed Past Performance Information Sheets (see Attachment 6) for five (5) relevant contracts (references) completed within the preceding five (5) year period.

Offerors shall also provide Past Performance Information Sheets for all teaming partners and critical subcontractors to include five (5) relevant contracts (references) completed within the preceding five (5) year period. A critical subcontractor is defined as an entity (subcontractor, teaming Contractor) other than the offeror itself that will perform at least 20% or more of the total proposed contract. In addition to the Past Performance Information Sheet for each teaming partner and critical subcontractor, the offeror shall also provide a consent letter executed by each of its proposed partners and critical subcontractors authorizing the release of adverse past performance information to the prime Contractor to allow the prime Contractor an opportunity to respond. A sample Subcontracting/Teaming Partner Consent Form is provided as Attachment 7 to the solicitation.

If no relevant contracts are available, the five (5) most recent contracts completed in the last five (5) years shall be used. Contracts listed may include those with the Federal Government, State and Local Governments or their agencies, and Commercial Customers. If an offeror has no relevant past performance history, the offeror must affirmatively state that it possesses no relevant past performance history.

The Government will evaluate the offeror’s past performance to assess the degree of confidence that the offeror will successfully perform the required effort. The evaluation will consider recency, relevancy, and quality of past performance.

Recency: Past performance information must be from efforts performed within the last five (5) years from the date of solicitation issuance. More recent performance may be given greater weight.

Relevancy: The Government will assess how closely the offeror’s past performance aligns with the scope, size, complexity, and type of work described in this solicitation. The Government will make an independent determination of relevancy of the data provided or obtained. Relevancy will be rated as:

· Very Relevant – Essentially the same scope and complexity.

· Relevant – Similar in scope and complexity.

· Somewhat Relevant – Some similarities in scope or complexity.

· Not Relevant – Little or no similarity.

Quality of Performance: The Government will evaluate the quality of the offeror’s performance on prior contracts, including:

· Timeliness of performance

· Technical quality

· Cost control (if applicable)

· Business relations

· Customer satisfaction Sources may include CPARS, past performance questionnaires, and other verifiable references. The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the offeror.

Confidence Assessment: Based on the recency, relevancy, and quality of past performance, the Government will assign one of the following confidence ratings:

· High Confidence – Government has a high expectation of successful performance.

· Some Confidence – Government has a reasonable expectation of success.

· Low Confidence – Government has concerns about successful performance.

· Neutral Confidence – No relevant past performance available; no positive or negative inference will be made.

Note: Offerors without relevant past performance will not be rated favorably or unfavorably but will receive a Neutral Confidence rating.

Price: Any quantity price discounts and discounts for prompt payment should be included in this section. The Quoter shall provide pricing as requested in the attached Attachment 3 - Schedule of Items. Any quantity price discounts and discounts for prompt payment should be included in this section. Total price evaluation will be for the base period, all option periods and in accordance with FAR 52.217-8, up to a six-month extension period. Failure to propose pricing for the base period and all option periods on individual line items may result in a quotation being excluded from further consideration. The offeror’s quotation will be evaluated in accordance with FAR 12.204, to determine if it is fair and reasonable.

For purposes of evaluation, the potential need to exercise the option under FAR 52.217-8 to extend a period of performance for a maximum period of six (6) months beyond any period of performance will be considered the same for all offerors. The Government will consider that if the extension of service clause (FAR 52.217-8) is exercised, it will be on the exact same rates and terms, other than length of performance, as the period of performance being extended. For purposes of evaluation only, the Government will use the rates specified in the last option period and add the cost of six months to the prices proposed for the base period and all option periods to determine the total evaluated price of the contract. The Government will determine whether the price, including the options available under FAR 52.217-8, is fair and reasonable.

Evaluation Method:

The Government intends to evaluate quotations using a comparative evaluation methodology. This means quotations will be compared against one another to determine which provides the best value to the Government, based on the evaluation factors outlined in this solicitation.

The Government may consider quotations that exceed minimum requirements and offer additional value or benefits, even if they are not the lowest priced. However, formal tradeoff procedures will not be conducted.

A) Evaluation Criteria (see 52.212-1 for Instructions)

i) Past Performance Relevant Past Performance

ii) Technical Capability

1. Quality Control Program

2. Technical Experience in Providing Janitorial Services

iii) Price Contract Cost Price

· Pricing over the IGCE will not be evaluated unless all quotes are over the IGCE. Quotes up to 20% of the IGCE will be evaluated if there are none under the IGCE or it is in the best interest of the Government to evaluate them at the evaluator’s discretion.

· The price proposal shall include a breakdown of the number of hours of work to be performed, the number of employees that are planned, including the frequency of work at the site. The breakdown shall also state that Wage Determination requirements for Health and Welfare in California are included.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of the award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

vii) FAR Provisions Incorporated by Reference:

· 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2024)

· 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017)

· 52.204-7 System for Award Management (NOV 2024)

· 52.225-25 Prohibition on Contracting With Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications (JUN 2020)

· 52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (AUG 2025)

FAR Provisions Incorporated by Full Text:

· 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR): https://www.acquisition.gov/browse/index/far (FAR Provisions are located in FAR Part 52 at https://www.acquisition.gov/far/part-52)

Department of Agriculture Acquisition Regulation (AGAR): https://www.acquisition.gov/agar (AGAR Provisions are located in AGAR Part 452 at https://www.acquisition.gov/agar/part-452-solicitation-provisions-and-contract-clauses)

Deviations to provisions may be viewed at: https://www.dm.usda.gov/procurement/policy/FARClassDeviations.htm

(End of Provision)

· 52.252-5 Authorized Deviations in Provisions (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Agriculture Acquisition Regulation (48 CFR Chapter 4) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of Provision)

vi) The following FAR contract clauses apply to this acquisition:

· 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services. (DEVIATION AUG 2025)

· 52.203-17 Contractor Employee Whistleblower Rights (NOV 2023)

· 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

· 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

· 52.204-13 System for Award Management Maintenance (DEVIATION AUG 2025)

· 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JAN 2025)

· 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)

· 52.219-6 Notice of Total Small Business Set-Aside (NOV 2020)

· 52.222-3 Convict Labor

· 52.222-35 Equal Opportunity for Veterans (JUN 2020)

· 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020)

· 52.222-37 Employment Reports on Veterans (JUN 2020)

· 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010)

· 52.222-41 Service Contract Labor Standards (AUG 2018)

· 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)

· 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (AUG 2018)

· 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014)

· 52.222-50 Combating Trafficking in Persons (NOV 2021)

· 52.222-54 Employment Eligibility Verification (JAN 2025)

· 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022)

· 52.225-1 Buy American – Supplies (Oct 2022)

· 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

· 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

· 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004)

· AGAR 452.204-70 Modification for Contract Closeout

FAR Clauses Incorporated by Full Text:

· 52.216-1 Type of Contract (Apr 1984) The Government contemplates award of a Service contract with a Firm Fixed Price Type resulting from this solicitation.

· 52.217-8 Option to Extend Services. (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days of contract expiration.

(End of clause)

· 52.217-9 Option to Extend the Term of the Contract. (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within _30_ provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed _60__ months.

(End of clause)

· 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR): https://www.acquisition.gov/browse/index/far (FAR Clauses are located in FAR Part 52 at https://www.acquisition.gov/far/part-52)

Department of Agriculture Acquisition Regulation (AGAR): https://www.acquisition.gov/agar (AGAR Clauses are located in AGAR Part 452 at https://www.acquisition.gov/agar/part-452-solicitation-provisions-and-contract-clauses)

Deviations to clauses may be viewed at: https://www.dm.usda.gov/procurement/policy/FARClassDeviations.htm (End of Clause)

· 52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Agriculture Acquisition Regulation (48 CFR Chapter 4) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of Clause)

(iv) The date, time, and place for receipt of offer and point of contact.

Government Point of Contact:

Attachments List: The following attachments are made as part of this solicitation and any resultant contract. The schedule of items will be used only as a reference document. The contract line items will be the primary ordering means.