CONT 030903 Horsetheif Lookout Siding - SOW.pdf

PRESCOTT NATIONAL FOREST

CONT 030903 Horsethief Lookout Siding – SOW

Table of Contents

SECTION 1 – SCHEDULE OF ITEMS

SECTION 2 – GENERAL

2.01 INTRODUCTION

2.02 BACKGROUND

2.03 PROJECT LOCATION

2.04 GENERAL SITE CONDITIONS, FACILITIES AND TEMPORARY CONTROLS

2.05 USE OF PREMISES

2.06 CONSTRUCTION SCHEDULE

2.07 PROVISIONS FOR SAFETY AND OF NATURAL RESOURCE

2.08 CONSTRUCTION FACILITIES

SECTION 3 – MOBILIZATION

3.01 SUMMARY

3.02 PROGRESS PAYMENTS

3.03 BASIS OF PAYMENT

SECTION 4 - SPECIFIC PROJET REQUIREMENTS

4.01 PROJECT REQUIREMENTS

4.02 QUALITY REQUIREMENTS .......................................... Error! Bookmark not defined.

SECTION 5 - PROJECT ADMINISTRATION

5.01 ADMINISTRATION

SECTION 6 - ADDITIONAL SERVICES

6.01 ADDITIONAL SERVICES

SECTION 7 – TYPE OF AWARD AND BASIS FOR AWARD

7.01 AWARD TYPE

7.02 BASIS FOR AWARD

SECTION 1 – SCHEDULE OF ITEMS

030903 Horsethief Lookout Repairs

Confidential Independent Government Cost Estimate Item

No.

Item Description

Est.

Qty

Method of

Measurement Unit Cost/Unit Cost-Total

Base Bid Items:

1 Mobilization 1 LS LS

Demolish, remove, and properly dispose of existing exterior siding and sheathing and replace with non-asbestos cement fiber siding and sheathing.

250 SF SF

Demolish, remove, and properly dispose of asphalt shingle roofing and replace with standard seam metal roof.

275 SF SF

Replace Windows approximately 66" X

51" Split pane windows with the bottom

12" to open outward.

8 LS LS

Surface prep, prime and paint exterior trim, windowsills and exposed corner trim of lookout look out cab.

1 LS LS

Design and install counterweight opening system on hatch door in lookout cabin.

1 LS LS

Build and install new 36"-38" in height, tubular handrails.

1 LS LS

Base Bid Subtotal

Additive Bid Items:

a Install Dumbwaiter system to the bottom of cab.

1 LS LS

Additive Bid Subtotal

Subtotal without Mobilization

Total Bid Price with Mobilization

SECTION 2 – GENERAL

2.01 INTRODUCTION

This project consists of providing all materials, equipment, labor, transportation, and incidentals to replace the exterior siding, replace roofing, replacing existing windows, installing a counterweight opening system on hatch door, removing, and replacing existing handrails, repainting the exterior trim, and installing a dumbwaiter system to the lower portion of the Horsethief Lookout Tower located on the Bradshaw Ranger District within the Prescott National Forest.

2.02 BACKGROUND

This site is used by the Fire Prevention employees as a manned viewing station to spot wildfires on tribal, state, and federal lands. It is manned from May to October or as required during dry off seasons. The tower from ground level to the top of the roof is approximately sixty (60) feet and is located on top of a Horsethief Mountain.

During the winter of 2021, strong winds tore the siding of the north side of the tower cab and damaged some of the siding on the other sides. The stairs to the cab are very steep and the railing is not to code and is angle iron making it difficult to grab.

2.03 PROJECT LOCATION

Horsethief Lookout is approximately 11 miles south of Crown King on the Horsethief

Basin Road (FSR 52). Coordinates for this site are approximately N34o 9’44.83” and

W112o 16’14.05”.

Directions to Horsethief Lookout Tower, from the intersection of Interstate 17 and Highway

69. Head north on highway 69 towards Prescott, turn left on Spring Valley Lane

(approximately 2.25 miles northwest of I-17). Turn right on Duffers Road (approximate 0.75 mile south of Highway 69). Approximate 0.25 miles on Duffers Road the road turns into a native surface road, stay on this road till it dead ends. Turn left onto County Road 179

(Antelope Creek Rd). Stay to the right on this road for approximately 6.5 miles). Follow the sign to Crown King, turn right onto County Road 59 and stay on this road for 17.25 miles making a slight left turn onto Horsethief Basin Road. Stay to the right on this road for approximate 10 miles till you arrive at the project site.

2.04 GENERAL SITE CONDITIONS, FACILITIES AND TEMPORARY CONTROLS

A. This site is located approximate 35.5 miles from pavement down a very rough native surface road. It is recommended that a high clearance, 4-wheel drive and/or an

ATV/UTV be driven down this road.

B. There is solar electricity onsite but it should be limited to small power tools as to not overload the circuts causing damage to the system. The Contractor shall provide a generator for any electrical needs.

C. Potable water is not available however water can be acquired from the hydrant at the

Horsethief Cabin approximately 4 miles before the project site. There is a toilet and cell phone capability are available at the project site. All temporary services and use areas shall be completely removed and the use areas shall be restored upon completion of use.

D. Contracting Officer’s Representative (COR) - The COR is a Forest Service official designated by the Contracting Officer to perform day-to-day contract administration, including site inspections for quality assurance.

E. Transportation to and from the work site for the Contractor's personnel and materials will be provided at the Contractor's expense.

F. A site can be made available to the Contractor for staging and storage during the duration of the project and will be located by the COR at the beginning of work. Any damage resulting from the Contractor’s use of this site will be repaired or replace at the

Contractor’s expense at the direction of the COR.

G. The work zones shall be delineated and marked adequately warn government employees of equipment operations and other hazardous conditions. The Contractor is responsible for providing barrier materials and maintaining barriers such as temporary barricades, barrier tape, curbs, etc. at all work zones. The Contractor shall remove all temporary facilities and restore the site to its prior condition as a part of the project closeout procedures. Any damage to existing improvements shall be repaired at the

Contractor’s expense according to the direction of the COR.

H. The Contractor shall take reasonable measure to secure equipment and contract work against theft and vandalism. The Forest Service is not responsible for the theft and/or vandalism of any materials or equipment left at the project site.

I. Any disruption to the area must be pre-approved and coordinated with the COR.

J. No Government furnished supplies will be provided.

K. This site is in the southern Bradshaw Mountains in central Arizona and has complex weather; with temperatures in the summer that can approach above 1000 F and can fall below freezing in the winter months. This site does often experience very strong winds.

During the summer monsoons strong thunderstorms with significant rain are possible and during the winter, roads can be blocked by significant amounts of snow and ice.

2.05 USE OF PREMISES

A. Contractor shall have limited use of buildings indicated. Contractor's use of premises is limited only by the Government's right to perform work.

B. The Government may occupy premises during construction.

C. Smoking is not permitted within the building, or within 25 feet of any entrance.

D. Confine storage of materials to areas as approved by the COR.

E. Contractor shall provide adequate signing and barricades and take necessary safety measures to protect the Forest Service employees during all construction operations.

Contractor shall minimize disturbance of all undisturbed areas.

2.06 CONSTRUCTION SCHEDULE

A. Work shall begin no more than 10 days after the notice to proceed is issue by the

Contracting Officer.

B. The Contractor shall give the COR 5 working days’ notice prior to beginning work.

C. Work shall be completed within 60 days of the project start date.

D. Work shall be performed during normal working hour, Monday through Friday 7 a.m.

till 6 p.m. unless otherwise coordinated with the COR no less than 72 hours prior.

2.07 PROVISIONS FOR SAFETY AND OF NATURAL RESOURCE

A. Contractor shall take all necessary measures to assure the safety of pedestrians and avoid any damage to vehicles and mechanical equipment on site.

B. The Contractor shall insure that all contract and subcontract employees shall adhere to the safety standard contained within the Federal Register and the Occupational Safety and Health Act (OSHA).

C. The Contractor, contractor’s employees, sub-contractors, third party inspectors, suppliers or visitors SHALL adhere to the CDC COVID – 19 guidelines.

D. Contractor shall assure to properly dispose/cleanup any debris on ground to avoid injury to pedestrians.

E. Confines all operations to work limits of the project. Prevent damage to natural surroundings. Restore damaged areas, repairing or replacing damaged trees and plants, at no additional expense to the Government.

F. Provide temporary barriers to protect existing trees and plants and root zones.

G. Do not remove, injure, or destroy trees or other plants without prior approval. Consult with COR and remove agreed-on roots and branches that interfere with construction.

H. Do not fasten ropes, cables, or guys to existing trees.

2.08 CONSTRUCTION FACILITIES

A. Controls – Emphasis will be placed on the safety of the public, Forest Service

Employees, the Contractor’s personnel and on protecting the Contractor’s work.

B. Security – The Contractor shall take reasonable measures to secure equipment and contract work against theft and vandalism. The Forest Service is not responsible for theft and vandalism.

C. Work zone barriers –Work zones shall be delineated and marked to adequately warn government employees from operating equipment and hazardous conditions. The

Contractor is responsible for providing barrier materials and maintaining barriers such as temporary barricades, barrier tape, curbs, etc., at work zones.

D. Work limits – ground disturbance and equipment shall be confined to the minimal area in each area of work. The Contractor is responsible for establishing the work limits and marking or otherwise communicating the limits to Contractor personnel.

E. Fire protection – refer to contract Fire Plan requirements that determine Contractor responsibility for measures and equipment to prevent fires, work restrictions during fire danger, and assistance to be rendered in case of fire.

F. Equipment Washout – there will be no equipment washout onsite.

G. Clean up – the Contractor shall remove all temporary facilities and restore prior conditions as part of project closeout. Any damage to existing improvements shall be repaired at the Contractor’s expense. Any disturbance to soil and vegetation outside of work limits caused by the Contractor shall be restored or mitigated according to direction from the COR.

H. Utility Locations – The Contractor shall be responsible for locating all underground utilities prior to digging. Failure to locate underground utilities prior to digging could result in damage to the utility could result in injury/death to employees. Any damage to underground or overhead utility and subsequent damage will be repaired at the cost of the Contactor.

SECTION 3 – MOBILIZATION

3.01 SUMMARY

A. This work shall consist of preparatory work and operations necessary for the movement of personnel, equipment, supplies, and incidentals to and from the project site, and for all other work and operations that must be performed or that cause costs to be incurred prior to beginning work on the various items on the project site.

3.02 PROGRESS PAYMENTS

A. Progress Payments will be made as follows:

1. When 5 percent or more of the original contract amount is earned from other pay items, 50 percent of the amount for mobilization, or 5 percent of the original contract amount, whichever is less, will be paid.

2. When 10 percent or more of the original contract amount is earned from other pay items, 100 percent of the amount for mobilization, or 10 percent of the original contract amount, whichever is less, will be paid.

3. Upon completion of all work on the project, any unpaid amount for mobilization will be paid.

4. The total of all payments shall not exceed the original contract amount for this item.

3.03 BASIS OF PAYMENT

Payment will be made under:

PAY ITEM DESCRIPTION PAY UNIT

Base Bid Items Mobilization Lump Sum

SECTION 4 - SPECIFIC PROJECT REQUIREMENTS

4.01 SIDING

The existing siding is vinyl siding placed over the original wood, board and batting siding and was damaged more than a year ago by strong winds.

The new vinyl siding:

A. Materials and colors shall be submitted to and approved by the COR prior to ordering.

B. The new siding shall be similar in both color and style to the exiting siding.

C. The existing siding shall be removed and properly disposed of off forest.

D. The new siding shall be installed as per the manufacture’s specifications.

E. Upon completion of the project, Contractor shall provide the COR with manufactures warrantees and with any care and maintenance instructions provided by the manufacturer.

4.02 ROOF

The existing roof is asphalt shingled roof and has a small roof hatch that currently does not properly close.

The new roof:

A. The existing roof shall be removed and properly disposed of off forest.

B. The roof hatch shall be repair or replaced to ensure that it properly closes and open to provide access to the roof for inspection and maintenance.

C. The new roof shall be a standing seam metal roof.

D. Material and colors shall be submitted to and approved by the COR prior to ordering.

E. The new roof shall be installed as per the manufacture’s specifications.

F. Upon completion of the project, Contractor shall provide the COR with manufactures warrantees and with any care and maintenance instructions provided by the manufacturer.

4.03 WINDOWS

There are 8 existing windows, each measuring approximately 66” x 51” per opening

(opening is defined as a split pane wind with a stationary lower pane and a sliding open upper pane). Each of the existing windows currently do not properly close.

The new windows:

A. The existing window shall be removed and properly disposed of off forest.

B. The new windows shall be similar in design, but the upper portion of the window will be a solid pane and the lower portion of the window will open outward.

C. The frames for the new window shall be vinyl (bronze on the inside and white on the outside.

D. The glass for the new window shall be double pane, non-reflective, low glare, clear, with low e coating and shall be current industry commercial type product.

E. Windows shall be installed per the manufacture’s recommendations.

4.04 COUNTERWEIGHT DOOR SYSTEM

The existing door hatch is very heavy to open and close. A new counterweight door system should be designed and installed.

The new counterweight door system:

A. Design shall be submitted to and approved by the COR.

B. The counterweight system shall be designed to be easily opened from both sides.

C. The design shall not change the way the existing door operates.

4.05 HANDRAILS

The existing handrails are constructed of angle iron and chain link and are not to code. The new handrail:

A. The existing railing shall be removed and properly disposed of off forest.

B. The new rails shall be 34-36 inches high from the top of the steps.

C. The new rail shall be constructed of metal pipe approximately 2.5 inch in diameter and shall be a split rail.

D. The new rail shall be contrasted per building code.

Existing Handrails Desired Handrails.

4.06 PAINTING

All wood surfaces shall be:

A. All exterior wood surfaces shall be sanded, primed, and painted with paint to match the vinyl siding.

B. Paint color shall be submitted and approved by the COR prior to ordering.

4.07 DUMBWAITER SYSTEM (optional bid item)

Because the steps are very steep a manual dumbwaiter system capable of safely lifting/lowering 80 pounds from the ground level to the door hatch.

Dumbwaiter system:

A. A design shall be submitted and approved by the COR.

B. Design shall include a metal basket no smaller than 12” x 18” x 10”.

C. Design shall be capable of easily lifting 80 pounds.

D. The system shall include a clutch system that will prevent the basket from falling if the user loses a grip, when raising or lowering a load.

E. The top of the system shall be attached to the I beam at the bottom of the cab and should be easily unloaded at the top of the stairs as close to the hatch door as possible

SECTION 5 - PROJECT ADMINISTRATION

5.01 ADMINISTRATION

A. A pre bid meeting will be set no less than 10 business days prior to the bid due date. We will meet at the pull-out area approximately 0.15 miles to the west of the intersection of

County Road 179 and Bumble Bee on the left side.

B. Kick-off Meeting. Upon receipt of a written Notice to Proceed from the Prescott Forest

Service, the Contractor shall conduct a kick-off meeting with the Forest Service, no less than three days prior to starting the project, to review the scope of the project, develop a project schedule, and confirm deliverables.

C. Submittals are required for Vinyl Siding materials, Standing Seam Metal Roof materials, Window designs, design for the counterweight hatch system, Handrail design and materials, and the design and materials of the Dumbwaiter system. Submittals shall be submitted to and approved by the COR prior to ordering materials.

SECTION 6 - ADDITIONAL SERVICES

6.01 ADDITIONAL SERVICES

A. Contractor is encouraged in its proposals to identify any additional work that is not specified in this Scope of Work that would be, in its opinion, necessary to complete the project as defined herein.

B. Contractor may propose additional services that in its opinion will improve the efficiency and quality of the project. If identified, the additional work or services must be included in the proposal but separated out in the Contractors Fee Schedule.

SECTION 7 – TYPE OF AWARD AND BASIS FOR AWARD

7.01 AWARD TYPE

As a result of this solicitation, the Government anticipates awarding a Firm Fixed-Price

Construction Contract using RFP Best Value -Tradeoff’s format.

7.02 BASIS FOR AWARD

Technical Capability shall be submitted in the form of a statement or document that demonstrates the contractor’s capability to perform the work to meet or exceed the requirements of this solicitation. To meet the Technical Capability Requirements, offers shall address the following factors:

Factor a - Provide written documentation that specifically addresses your firm’s expertise and ability to replace siding, windows, and standing seam metal roof, to build and install a counterweight door, and to build and install handrails in government buildings. Contractor is encouraged in its proposals to identify any additional work that is not specified in this

Scope of Work that would be, in its opinion, necessary to complete the project as defined herein. Contractor may propose additional services that in its opinion will improve the efficiency and quality of the project. If identified, the additional work or services must be included in the proposal but separated out in the Contractors Fee Schedule.

Factor b – Provide past performance of a minimum of 3 projects for which work that required factor an experience was included. Submit with references that can be contacted to verify past work successfully completed.

Factor c – Prices – Contracting Officer intends to award without discussions, provide your best price in your offer.

Failure to provide adequate information for Technically Capability may result in the offer being removed from the competitive range.