B-08 - 127EAX22R0032 - Horsethief Lookout Siding and Improvements - Notice of Award- Copper Mountain Services.pdf

United States Department of Agriculture

Forest Service

Southwestern Region CSA# 7 Regional Office

333 Broadway SE Albuquerque, NM 87102

FAX (505) 842-3800

V/TTY (505) 842-3292

File Code: 6320 Date: August 19, 2022

Re: RFQ 127EAX22R0032 Horsethief Lookout Siding & Improvements Award Announcement

Dear Participant:

The purpose of this letter is to provide notice of award for Request for Proposal (RFP), referenced above, for the Horsethief Lookout Siding & Improvements.

Five (5) offers were received in response to the RFP posted to Sam.gov, Contract Opportunities, on May 17, 2022 and closed July 28, 2022. A Technical Evaluation Panel (TEP) was set up to review submitted offers in accordance with criteria set forth in FAR 15.101-1:

15.101-1 Tradeoff process.

(a) A tradeoff process is appropriate when it may be in the best interest of the Government to consider award to other than the lowest priced offeror or other than the highest technically rated offeror.

(b) When using a tradeoff process, the following apply:

(1) All evaluation factors and significant subfactors that will affect contract award and their relative importance shall be clearly stated in the solicitation; and

(2) The solicitation shall state whether all evaluation factors other than cost or price, when combined, are significantly more important than, approximately equal to, or significantly less important than cost or price.

(c) This process permits tradeoffs among cost or price and non-cost factors and allows the Government to accept other than the lowest priced proposal. The perceived benefits of the higher priced proposal shall merit the additional cost, and the rationale for tradeoffs must be documented in the file in accordance with 15.406.

and Section M of the solicitation:

SECTION M--EVALUATION FACTORS FOR AWARD

M.1 PROVISIONS

52.217-5 Evaluations of Options (JUL 1990)

M.2 PROPOSAL EVALUATION

Quotes will be evaluated using Best Value - Tradeoffs. The government will evaluate quotes based on the Evaluation Factors.

M.3 TECHNICAL EVALUATION FACTORS

Factor 1 Technical Capability shall be submitted in the form of a statement or document that demonstrates the contractor’s capability to perform the work to meet or exceed the requirements of this solicitation. In order to meet the Technical Capability Requirements, offers shall address the following factors:

Factor a: Provide written documentation that specifically addresses your firm’s expertise and ability to replace siding, windows, and standing seam metal roof, to build and install a counterweight door, and to build and install handrails in government buildings. Contractor is encouraged in its proposals to identify any additional work that is not specified in this Scope of Work that would be, in its opinion, necessary to complete the project as defined herein. Contractor may propose additional services that in its opinion will improve the efficiency and quality of the project. If identified, the additional work or services must be included in the proposal but separated out in the Contractors Fee Schedule.

https://www.acquisition.gov/far/15.406#FAR_15_406

Failure to provide adequate information for Technically Capability may result in the offer being removed from the competitive range.

Factor2. Price Contracting Officer intends to award without discussions, provide your best price in your offer.

Factor 3. Past Performance- Provide past performance of a minimum of 3 projects for which work that required factor an experience was included.

Submit with references that can be contacted to verify past work successfully completed.

The Government will evaluate the Offeror’s Past Performance supporting various clients, across relevant project types, and under varying conditions by evaluating the quality of Offeror performance in execution of contracts of similar size, scope, complexity, and currency to this scope.

All provided Past Performance references should:

Consider that the term “contract” refers to a Contract, Task Order, Delivery Order, or BPA Call.

Be for the prime Contractor, Teaming Partner, or Subcontractor (provided the Contractor, a Teaming Partner, or Subcontractor.

Reference Past Performance where the contractor performed a substantially similar service to that which the contractor will perform.

Be of similar size, scope, complexity, and currency where:

“Size” of a contract relates to the contract value of services including all subcontracts and option periods.

“Scope” relates to the range of services provided to any Federal, State, or Local Government entity or commercial entity as compared to the scope of this requirement.

“Complexity” refers to the range of technical challenges that must be addressed in addition the ability to provides multiple services in multiple locations in parallel while meeting or exceeding performance objectives.

“Currency” is defined as being performed within the last three (3) years of the date of this solicitation. Demonstrate the Offeror’s Past Performance in providing support services directly related to the PWS.

Each Past Performance summary submitted by the Offeror should include the following information:

Indicate whether the Past Performance reference is for the Prime Contractor, Teaming Partner, or Subcontractor; Customer organization (agency, firm, etc.);

Contract name;

Contract number;

Contract type (firm fixed price, cost reimbursable, time-and-materials, etc.);

Contract value: Including all subcontracts and option periods with a clear indication of whether the options were exercised; The contract value shall reflect the revenue realized by the Offeror for services actually performed by the Offeror.

For example, if the Offeror was a subcontractor, the dollar value shall only reflect the Offeror’s portion of the work as subcontractor, not the value of the entire contract as realized by the Prime contractor.

Performance-based Contract (Yes/No/Partial);

Start and completion date (or projected completion date);

Provide contact information for two (2) points-of-contact including:

Name and role/job of the points-of-contact, while associated with the project;

Telephone number; and Email address.

Brief description of the Contract scope and tasking;

Description of performance standards met and unmet, and any corrective actions required; and Description of how the Offeror’s efforts resulted in:

Quality Service Timeliness (Schedule Control) Cost Control Positive and Effective Business Relations Past Performance Notice The information provided by the Offeror is only one of the means used by the Government to obtain relevant Past Performance information. The Government reserves the right to obtain information from other sources (e.g., CPARS, PPIRS) to assess Offeror’s performance risk. The Government may consider positive and negative information not mentioned by the Offeror, but found during the course of assessing relevant Past Performance. The choice of the Reference project/client and designated point-of-contact is critical to accurate evaluation of the Offeror’s Past Performance. Offerors should provide the Government with the most current data on each reference. Before including any person as a point-of-contact, verify the accuracy, currency, and completeness of the point-of-contact’s e-mail address and telephone number, and that the point-of-contact is willing to cooperate in this evaluation effort. The inability to reach any of an Offeror’s point-of-contacts or their unwillingness to provide the requested information may adversely affect the Government’s evaluation of the Offeror’s performance.

Evaluation Criteria Each of the Non-Price Evaluation Factors will be rated based on subfactors as described below. Each Factor will be assigned an adjectival rating based on the narrative associated with each subfactor, if applicable.

The following adjectives will be used in assessing each technical subfactor:

Adjective/Definition

Excellent E (Very Low Risk): The proposal contains no identified deficiencies or weaknesses. The proposal demonstrates exceptional capabilities and/or understanding of the services to be provided (as appropriate), exceeding the requirements listed in the PWS. Based on this rating, the highest quality of performance is anticipated.

Very Good VG (Low Risk): The proposal contains no identified deficiencies and only a few minor weaknesses. The proposal demonstrates a high quality of capabilities and/or understanding of the services to be provided (as appropriate), meeting or exceeding the requirements listed in the PWS.

Based on this rating, better than average quality of performance is anticipated.

Satisfactory S (Moderate Risk): The proposal contains no identified deficiencies and some weaknesses. The proposal demonstrates an acceptable quality of capabilities and/or understanding of the services to be provided (as appropriate), meeting the requirements listed in the PWS. Based on this rating, an acceptable quality of performance is anticipated.

Poor P (High Risk): The proposal contains deficiencies and/or significant weaknesses. The proposal does not clearly demonstrate an acceptable quality of capabilities and/or understanding of all services to be provided (as appropriate). Based on this rating, an acceptable quality of performance cannot be anticipated without additional clarification.

Evaluation of Past Performance will use the same adjectival definitions. In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror will not be evaluated favorably or unfavorably on past performance. A neutral rating or “NO PAST PERFORMANCE” will be utilized if no relevant past performance is available for evaluation

The Contracting Officer reviewed all of the TEP’s work in assessing each offer, then the recommendation for award and the following offer was determined to be best value for award:

Copper Mountain Services, LLC, 2956 Bad Guys Ln, Twentynine Palms, CA 92277-6029, in the amount of $88,750.00 (Eighty-Eight Thousand, Seven Hundred Fifty Dollars)

All Base and Additive Bid Line Items have been accepted for a Total Price $88,750.00

Upon receipt of this email document, you will have been provided the award debriefing. If you desire an additional debriefing, you have three-days after receipt of this notice to make that request.

The Government appreciates your participating in this procurement and looks forward to your involvement in future federal procurements. If you have any questions, please contact the undersigned by email at michelle.l.bahr@usda.gov

Sincerely, /s/ Michelle Bahr

MICHELLE BAHR

Contract Specialist cc: Theresa Beard File

Caring for the Land and Serving People Printed on Recycled Paper mailto:michelle.l.bahr@usda.gov