Riverside Photovoltaic System Design.pdf

Riverside Photovoltaic Solar System Design Pacific Southwest (PSW) Research Station

PART I—THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

B-1 SCHEDULE OF ITEMS:

ITEM

NO.

DESCRIPTION

UNIT OF

ISSUE

EST.

QTY.

UNIT

PRICE

TOTAL

AMOUNT

1 Mobilization LS 1 2 Assessment/Evaluation LS 1 3 Design Construction

Plans for Solar Panel System

LS 1

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C-1 DESCRIPTION OF WORK

This project is to design a solar photovoltaic system for the Pacific Southwest Research Station, Riverside Fire Lab, located in Riverside, CA. Work involves assessing the site current power usage and electrical systems, providing an evaluation of the location for installing a photo-voltaic solar system that meets site needs, providing construction drawings and specifications, and furnishing a cost estimate for installation of the solar system. The construction documents will provide the Government with complete project information to enable a solicitation of bids for construction. The current estimated power usage of the site is 425,000 kWh per year.

C-2 PROJECT LOCATION

Pacific Southwest Research Station (Fire Lab) 4955 Canyon Crest Drive Riverside, CA 92507

C-3 PERIOD OF PERFORMANCE

Estimated time period is four and a half (4.5) months.

Operations shall be scheduled so that work is completed between the hours of 8 a.m. and 5 p.m.

Monday through Friday, except on Federal Holidays. Permission to work an alternate schedule or hours outside those designated may be requested from the Contracting Officer.

C-4 PRICE RANGE

The price range of this project is greater than $25,000

C-5 GENERAL ITEMS

A. The construction documents shall document all relevant design criteria, governing codes and standards, any assumptions that were made by the designer, as well as any other pertinent information to the project.

B. The Contractor will have certain creative leniency during the design, barring the design is in agreement with the U. S. Forest Service’s design parameters and this statement of work. The design will be in compliance with all pertinent governing codes at least cost to the government.

C. State Compliance Requirements:

1. U.S. Forest Service management policies require that all designs comply with state and local building codes, national standards, and federal design requirements, including all required permit processes. The Contractor is responsible for identifying all permits that will be required.

2. The Contractor shall prepare a plan set for submission to the local authorities for review and approval, if necessary. The Contractor shall make all necessary changes required by the state from this review at no additional expense to the government. All changes shall be incorporated into the Final construction documents.

3. The Contractor will prepare the permit applications and make submissions to the agencies, except where it is agreed upon by the Government, Contractor, and state officials. The Contractor will pay all fees directly to the agency.

D. Government Rights:

1. The Government shall have unlimited rights in all reports, drawings, designs, specifications, notes and other works developed in the performance of this contract without additional compensation paid to the Contractor. The Contractor hereby grants to the Government a paid-up license throughout the world to all such works to which he/she may assert or establish any claim under design patent or copyright laws.

The Contractor, for a period of three years after completion of the project, agrees to furnish the original or copies of all such works on the request of the Contracting Officer.

2. The Government will assume responsibility for determining suitability of data or work prepared under this contract for use on any other project. The parties agree the Contractor’s liability for suitability of drawings, specifications, and other works developed under this contract is limited to contracts for the specific task orders issued under this contract. The Government assumes all liability for any reuse of works developed under this contract and agrees to hold the Contractor harmless against all damages arising out of any reuse of such data.

E. Standard Services:

1. Reproduction: The cost of all reproduction related to submittals required under this contract shall be the responsibility of the Contractor. After final acceptance of drawings, specifications, and cost estimates, copies of the specifications, reproductions of plans, and specifications for bidding or construction purposes shall be by the Government.

2. Other: The cost of all local and long distance telephonic and telegraphic communications initiated by the Contractor in regard to the performance of services under this contract and the cost of transporting from the Contractor’s office all correspondence, drawings, report, samples, and related matter shall be borne by the Contractor without additional reimbursement by the Government. Original or reproducible drawings shall be insured, whether local or long distance.

3. Security: The safe and undamaged delivery to the Contracting Officer of all original drawings, reports, estimates, and related documents executed by or on behalf of the Contractor shall be the responsibility of the Contractor.

F. Available Construction Funding and Project Schedule

1. The funding available for constructing this project is unknown. The Construction

Design and Estimate will enable the Forest Service to budget for the project in upcoming fiscal years. It is anticipated that the construction costs will not exceed $150,000. It is expected that the designer will develop a system that will adequately meet the needs of the Forest Service with industry standard components and service life without exceeding reasonable cost standards.

2. It is anticipated that the Construction Documents will be completed by November 2021 and a construction solicitation will be let by the Forest Service for construction to begin in the Spring of 2021.

C-6 PROJECT/SITE CONDITIONS

A. Site Conditions:

1. Site is open during business hours 8 am to 4:30 pm. Building access is limited and must be coordinated with COR.

2. Contractor shall operate and park vehicles and equipment within existing roadways and parking areas.

C-7 SPECIAL CONDITIONS AFFECTING THE WORK

A. Worker’s Compensation Insurance: The Contractor shall provide evidence of Worker's Compensation Insurance or a written explanation as to why the Contractor is exempt from the requirement. NOTE: The Contractor working alone is not required to carry the insurance.

B. Camping: Camping is not permitted at this job site.

C. Work Hours: Work hours are from 8:00am to 5:00pm Monday through Friday. No work on weekends or holidays without prior written approval form the Contracting Officer.

D. Safety, Emergency Communications and Evacuation. Contractor shall be responsible for the safety of the Contractor’s employees, Subcontractor’s employees, Government employees associated with the project, and any visitors to the site both Government and private. The Contractor shall submit a project safety plan to the Contracting Officer for review prior to commencement of work. The project safety plan shall comply with the appropriate California OSHA and Federal OSHA rules and regulations and must include a medical evacuation and emergency communications plan.

E. Toilets: No toilet or shower facilities are available to Contractor personnel on site. The Contractor shall provide an on-site portable toilet for Contractor personnel use.

F. Security. The Contractor shall be responsible for contractor owned and government furnished equipment and materials supplied to the site. All equipment not equipped with a key lock system shall be secured in such a manner as to make it inoperable to the average person at the end of each working day. All hand tools and other equipment shall be secured at the end of each working day. All trash, and refuse shall be properly stored and removed from the site.

G. Fire Prevention. The Contractor shall comply with all local, state, and federal fire codes and regulations.

H. Protection of Resources. Contractor shall thoroughly clean all equipment prior to delivery to the project site to remove weeds, mud, grease and oil buildup from the tires, wheels, tracks, engines and engine compartments, and other surfaces. Spills of petroleum products and other hazardous substances shall be reported, contained, and removed in accordance with all applicable Local, State and Federal laws and regulations. Contractor shall submit a project spill response plan at the pre-work meeting for review by the Contracting Officer.

I. Questions: Prospective bidders desiring an explanation of the solicitation, drawings, specifications, etc. must submit requests in writing to the Contracting Officer. Oral explanations or instructions given before the award of a contract will not be binding.

J. Site Inspection: Prospective bidders are encouraged to attend the pre-bid tour. In no event shall the failure to inspect site conditions constitute grounds for a claim after contract award. (See Section L, FAR 52.236-27, SITE VISIT)

C-8 PROJECT SCHEDULE

B. Pre-Work/Site Visit Meeting: This shall be scheduled within 10 calendar days after the effective date of notice to proceed and include the site visit.

3. The purpose of this meeting is to review the contract, clarify any discrepancies, establish a good working relation between the Government and Contractor, and perform the project’s site visit. Suggested activities during the site visit would be evaluate the system, gather any needed site survey field data, verify as-built conditions, have discussions with the system operator and other management officials, etc.

4. A trip summary report will be submitted by the Contractor in order to document the meeting, any changes needed to the contract, identify any Government furnished property required, and all significant findings from the site visit within 10 calendar days. Allow 10 calendar days for government to review and comment on the trip summary report.

5. A project schedule will be submitted by the Contractor within 10 calendar days of the pre-work meeting. Allow 10 calendar days for government to review and comment on the project schedule.

G. Evaluation Report: This report shall be scheduled within 25 calendar days after the pre-work meeting.

1. During this time period, it is assumed that the Contractor will visit the project site to evaluate the system, gather required site survey field data, verify as-built conditions, and have discussions with the system operator and other management officials.

2. Government Review and Acceptance of Evaluation Report– Allow 10 calendar days for government review and acceptance.

H. Design Review (30%) – This review shall be scheduled within 20 calendar days after the Evaluation Report has been accepted.

1. The review of this submittal is primarily to ensure that the Contractor is correctly interpreting project requirements before beginning preparation of detailed documents and for the Government to answer any questions and further clarify requirements.

2. The Contractor shall submit items as specified in the submittal table below for the 30% review.

3. Government Review of 30% submittals – Allow 10 calendar days for government review.

I. Design Review (60%) - This review shall be scheduled 20 calendar days review of the 30% Design Review.

1. During this time period, it is assumed that the Contractor will begin preparation of construction documents (drawings, specifications, schedule of items, and construction cost estimate) and all backup material (material technical specifications, engineering calculations, and any material necessary for understanding design rationale).

2. The review of this submittal is to ensure that the Construction Documents are being developed in accordance with the applicable requirements, that the Contractor has incorporated into the design any discussion points brought up at the Pre-Work Meeting and Site Visit.

3. Contractor shall submit items as specified in the submittal table below for the 60% review.

4. Government Review of 60% submittals – Allow 10 calendar days for government review.

J. Final Design (100%) – This review shall be scheduled for approximately 20 calendar days after receipt of Government 60% review comments.

1. All documents shall be in their final form, stamped and signed, with all comments from previous reviews incorporated.

2. Contractor shall submit items as specified in the submittal table below for the 100% review.

3. Final Design Submittal Requirements: The Construction Documents submitted for

Final Design Review shall be in its final form. The submittals shall include all backup material previously submitted and revised as necessary. All design calculations shall be included. The submittals shall contain all explanatory material giving the design rationale for any design decisions, which would not be obvious to an engineer reviewing the Final Drawings and Specifications.

4. Government Review of Final Design – Allow 10 calendar days for government review.

K. Estimated Total Time for Completion (in calendar days):

Pre-Work Meeting 10 days Eval Report 25 days Eval Report Acceptance 10 days 30% Milestone 20 days 30% Gov’t Review 10 days 60% Milestone 20 days 60% Gov’t Review 10 days Final Submittal 20 days Final Review 10 days Total Time 135 days

C-9 SUBMITTAL REQUIREMENTS

A. Submittals will be as follows:

Milestone Submittal Requirements

Monthly Diaries

• All work performed on the project for each month will be summarized in an e-mail and sent to the COR by the 10th of the month. Details will include:

o work accomplished, o any changes needed to the contract, o any significant action or findings, o schedule update, and o summary of any interaction between the Contractor and the government.

Trip Report

• Trip summary report of project site visit with any notes from forest staff.

Meeting detailing:

o any agreed upon changes to this statement of work, o all details discussed at the meeting, and o any additional information/materials the Government needs to furnish to the contractor.

• A project schedule shall be submitted 10 calendar days after the Pre-Work

Meeting detailing the project timeline.

• Document Format o One copy of electronic version of report and attachments.

Evaluation Report

• Assessment of site:

o Purpose and scope of the work o Site location and description o Description and evaluation of site electrical needs o Description of site generator recommended

• Document Format o One copy of electronic version of report and attachments.

Design Review (30%)

• Conceptual Design Report showing:

o Purpose and scope of the work o Site location and description o Description and evaluation of the site electrical system o Conceptual Design Outline with preliminary flow chart of electrical work and generator installation for site

• Document Format o One copy of electronic version of report and attachments.

Design Review (60%)

• 60% Construction Documents o Construction Drawings o Construction Specifications o Schedule of Items o Construction Cost Estimate o Design Calculations o 60% construction documents shall incorporate all concepts previously agreed upon in previous design phases

• Document Format o One copy of electronic version of documents and attachments.

• In addition to the requirements herein, submit copies to local authorities for review of modifications, if applicable.

Final Design (100%)

• Final Construction Documents o Construction Drawings o Construction Specifications o Schedule of Items o Construction Cost Estimate o Design Calculations

• Document Format o Two (2) copies of the completed PE stamped original drawings

(full size), specifications, and construction estimate.

o Two (2) copies of the schedule of items, engineering calculations.

o One copy of electronic version of drawings, specifications, schedule of items, and construction estimate on a flashdrive.

C-10 REVIEW AND CONCURRENCE

A. The Government will meet with the Contractor at mutually agreed upon times at the Project Site or other mutually agreed location for review of design submittals.

B. Design submittals and reviews shall be accomplished when 30, 60 and 100 percent of the work is completed. Additional meetings may be arranged as needed. The Contractor shall present all work accomplished and the proposed direction of work. For the 30, 60 and 100 percent reviews, if requested, the Contractor shall provide two (2) copies of accomplished work.

C. The Government will review the Contractor’s submittals for conformance with the terms of this Statement of Work. If the submittals do not conform to the terms of the contract, the Contractor will be advised of deficiencies. If preliminary submittals need minor revisions, these revisions can be accomplished and submitted with the next submittal phase. If preliminary submittals need major revisions, a second complete submittal meeting shall be completed.

D. Forest Service review or approval of submittals shall not be construed as a complete check, but will indicate only that the design, general method of construction, materials, detailing and other information appear to meet the Solicitation and Accepted Proposal.

E. Forest Service review or approval will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor, is responsible for the design and the satisfactory construction of all work.

C-11 FORMATS FOR DESIGN DELIVERABLES

A. CADD Standards:

1. The Contractor shall use standard commercial practices for design work. All drafting shall be of high quality and to professional standards. Drawings shall be sharp, clean, distinct, and legible. Government provided drawing and specification data is available for the Contractor’s optional use as specified under the clause entitled “Government-Furnished Property”. Contractor shall provide complete electronic files of drawings for all new electrical systems and structures at the completion of the project. The Government shall have unlimited rights to these documents as specified under the clause entitled “Government Rights”.

2. Unless otherwise approved, the Contractor shall limit software for documents and/or drawings to the following:

a. AUTOCAD Design/drafting Software Ver. 2019 for drawings

b. Microsoft WORD for word processing (MS WORD documents shall be

12 pitch size font.)

c. Microsoft EXCEL for spreadsheet documents

d. ADOBE ACROBAT for PDF documents

B. Construction Document Format

1. Drawing Format: engineering drawings will include site plan and details, to identify the scope and nature of the proposed work. Drawings shall include a schematic drawing to clarify overall system operation, basic system parameters such as key operating pressures, elevations etc. Provide in AUTOCAD and ADOBE ACROBAT formats.

2. Final drawings shall be signed and sealed by a Professional Engineer, licensed to practice in the State of California, appropriate to the work being designed.

3. Title, drawing designation, and other identification of each drawing shall be approved by the Contracting Officer prior to the 60% Design Submittal.

C. Construction Specifications:

1. General: Provide complete construction specifications to support all labor, material and equipment needs for execution of the proposed work. Provide in Microsoft Word and ADOBE ACROBAT formats.

2. The specification shall be prepared in accordance with CSI format. Standard USFS specifications are available on the web site http://www.fs.fed.us/database/acad/csispecs/specs.htm. These should be used as a guide only and edited as needed.

D. Construction Estimate:

1. The schedule of items will be in a format similar to blocks 19 through 24 of SF1449.

Provide in Microsoft EXCEL spreadsheet format and ADOBE ACROBAT format.

2. Provide cost estimate broken down per work included in schedule of items (including materials, equipment and labor costs). Provide in Microsoft EXCEL spreadsheet format and ADOBE ACROBAT format.

C-12 GOVERNMENT FURNISHED PROPERTY

A. The Forest Service will deliver to the Contractor certain requested materials, supplies, property, or services. For hard copy data, the Contractor shall be liable for loss or damage of this property until it is returned to the Forest Service after completion and final acceptance of work required under this contract. The Contractor shall make a list of required items and submit them to the COR.

B. The Contractor will keep Forest Service working drawings, details, prints, originals, disks in a secure location, under supervised control, at all times. The design firms involved shall keep data and drawings in a confidential manner and shall not release this information to persons outside the design teams who are working on this project without the Forest Service’s written approval.

C. Return original Forest Service drawings and any other materials provided to the design team at the end of each project.

D. Items needed for the Contractor to perform analysis will be provided if available. The Contractor shall make a list of required items and submit them to the COR.

2. C-13 CIVIL, ARCHITECTURAL AND STRUCTURAL DESIGN CRITERIA

A. Applicable Regulations, Standards & Codes:

1. Forest Service Manual

2. Forest Service Handbook

3. All California Administrative Rules

4. National Fire Codes

5. State and Local Building Codes

6. State and Local Electrical Codes

7. State and Local Mechanical Codes

8. State and Local Plumbing Codes

3. C-14 ELECTRICAL DESIGN CRITERIA

A. Applicable Electrical Codes- Any design recommendations and selected equipment shall meet the requirements of the following standards and codes. The most stringent code or standard shall apply if requirements conflict:

1. NEC National Electrical code with supplements for California

2. UL: Underwriters' Laboratories Inc

a. Contractor shall specify the control panel to be a Underwriters’ Laboratories Inc.

508 certified design

3. NESC: National Electric Safety Code

4. ASTM: American Society for Testing & Materials

5. NFPA: National Fire Protection Association, including the National Electric Code

6. OSHA: Occupational Safety & Health Administration

7. State or Local Building codes

8. State and Local Codes Health

K. Estimated Total Time for Completion (in calendar days):