Amendment II 127EAX21R0038 Riverside Photovoltaic System.pdf

(x)

127EAX21R0038

x x

SPRINGERVILLE AZ 85938

30 S CHIRICAHUA DR

PO BOX 640

APACHE SITGREAVES NATIONAL FOREST

USDA FOREST SERVICE

ALBUQUERQUE NM 87102

333 BROADWAY SE

SOUTHWESTERN REGION

103765809/9/2021

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing Items 8 and 15, and returning ____1_______ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

07/07/2021

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return ________1__________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment II: This solicitation is being amended to:

1. Provide RFI responses (see page 3-5)

2. Announce closing of RFI period: September 10, 2021 at 14:00 PD

3. Extend offer submittal date:

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

The Deadline for receipt of responses to the RFQ shall be September 21, 2021 @ 12:00pm PD

ALL OTHER TERMS AND CONDITIONS OF THIS SOLICITATION and Amendment I REMAIN THE SAME Continued ...

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

x x

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 5CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

127EAX21R0038

Delivery Location Code: 9AF7

PSW FOREST FIRE LABORATORY - RIVER

4955 CANYON CREST DRIVE

RIVERSIDE CA 92507 US

FOB: Destination

PSW Riverside Photovoltaic Solar System Design;

POC: Sylvia Qi sylvia.qi@usda.gov; Per FAR 4.201

(c) email a copy of the award to SM.FS.PSW_procure@usda.gov

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

RFI Response:

1. The description of what is required is not very detailed, is it a fixed tilt or tracking system, will there be battery storage required as well.

a. The reason that the government is soliciting under Request For Proposals (RFP) or Quotes (RFQ) is that all specific details are not provided. The government is requesting proposals from vendors that demonstrate they can design a solution for the project.

b. Fixed tilt/tracking system and if there will be battery storage will be dependent on the proposed estimated cost (this is part of the design process).

2. It will require a load study to be completed during the assessment stage. Part of the “design” process that government is asking A&E to determine.

3. Since its federal they require weekly testing for covid (for onsite visits) During the proposal process the awarded company will only be on site once or twice. The awarded company should follow direction in memorandum, it is fairly clear.

4. There is a note that says " The Contractor will pay all fees directly to the agency." Which to me means that we would be responsible to pay for all permit fees. We would also need to prepare all applications and do all submittals to the AHJ (authority having jurisdiction). Contractor is to identify all permits required for the design, but not to need to obtain them as this project only requires an assessment and design, no construction (obtaining permits will likely not be necessary). The final completed design package will need to have sufficient information for preparing applications and submittals to obtain the necessary permits to construct.

5. If they do not have a recent Topo survey will need to be completed to collect existing ground data and also take a geotechnical soils report to be able to design the foundations. This will be considered in the assessment if roof space is inadequate.

6. The design is to meet several federal codes and US Forest Service design parameters that I am not familiar with. Best solution is to get acquainted with requirements and/or sub with someone that has this knowledge.

7. There is a note that they expect construction cost to be 150k (that does not seem possible for 425,000 kWh). IGCE are not always accurate; the $150K is not a set requirement. Site assessment and proposal for design will answer this question.

8. The project will require a PE in that state of California to seal the plans. The government is requesting proposals from vendors to provide a design plan for the project.

9. If we are dealing with the permitting process this can be fairly easy or very difficult based on the county or city having jurisdiction. I did a solar project for ANZA electric cooperative about 5 years ago and they were also located in riverside county. The cooperative hired a civil firm to prepare the grading and drainage plans and handle some of the assessments and SWPP plans. It took them over 6 months to get the plans approved and they billed over 150k for just the civil portion (not including the actual design of the pv system). There was also an LA pocket mouse they caught in the assessment and had to pay over 50k for disturbing the habitat of the LA pocket mouse (the funds go to a conservation of land nearby). The contract is very open ended and there would need to be many exclusions. The government is requesting cost proposals from vendors to provide a design proposal/solution/package for the project, no construction.

10. It's hard to make out from given details the size of the system in KW or cost of Contract in

US $.

The description on sam.gov page says: The magnitude of this project is between $25,000 and $100,000

While one of document says: Page #14 127EAX21R0038+Riverside+Photovoltaic+System+Solicitation

(c) The estimated construction contract price for the project described in this contract is ___not to exceed $150,0000.00____________.

Let me know which one is accurate.

The magnitude amount is estimated by the agency and the range comes from the FAR shown below. This solicitation is to prepare the design not the actual construction which is estimated not to exceed the $150,000.

36.204 Disclosure of the magnitude of construction projects.

Advance notices and solicitations shall state the magnitude of the requirement in terms of physical characteristics and estimated price range. In no event shall the statement of magnitude disclose the Government’s estimate. Therefore, the estimated price should be described in terms of one of the following price ranges:

(a) Less than $25,000.

(b) Between $25,000 and $100,000.

(c) Between $100,000 and $250,000.

(d) Between $250,000 and $500,000.

(e) Between $500,000 and $1,000,000.

(f) Between $1,000,000 and $5,000,000.

(g) Between $5,000,000 and $10,000,000.

(h) More than $10,000,000.

https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fsam.gov%2F&data=04%7C01%7C%7C9d76525d6eb4424db9b208d9721719f1%7Ced5b36e701ee4ebc867ee03cfa0d4697%7C0%7C0%7C637666265809007913%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=SubiO%2FkBZHI2WkHc4jaqvpI64YYw8ec7JqrHCJAYxac%3D&reserved=0

11. For the consumption you have given in project specifications, it’s coming around 300 KW system, how it’s possible to have system done at $0.5/watt?

We need exact size of system government likes to buy otherwise it’s completely unsustainable proposal!

The government is requesting cost proposals from vendors to provide a design proposal/solution/package for the project, no construction. A utility bill has been previoulsy provided for your reference as needed in preparing your cost proposal for the Photovoltaic System design.