Sol_127EAT23Q0050 SBNF HQ Janitorial Services Suspense 11 Sep 2023.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

91S8

VALLEJO CA 94592-1110

1323 CLUB DR

PACIFIC SOUTHWEST REGION

USDA FOREST SERVICE

9A14 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR91S8

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

09/11/2023 1200 PD

08/28/2023

707-562-9205TIFFANY HURT

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

127EAT23Q0050

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 39 1096656OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

SAN BERNARDINO CA 92408-2607

602 S TIPPECANOE

SAN BERNARDINO NF

USDA FOREST SERVICE

15. DELIVER TO

VALLEJO CA 94592-1110

1323 CLUB DR

PACIFIC SOUTHWEST REGION

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA FOREST SERVICE

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 11/01/2023 to 10/31/2028

0001 All Janitorial Services, excluding periodic 12 MO window cleaning (RS15), carpet deep cleaning (RS16) & carpet encapsulation (RS17)

Base Period: 11/01/2023 to 10/31/2024

Delivery: 11/01/2023

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

TIFFANY P. HURT

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

28 August 2023

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

0002 Window Cleaning (RS15) 2 EA

Base Period: 11/01/2023 to 10/31/2024

Delivery: 11/01/2023

0003 Carpet Deep Cleaning (RS16) 54655 SF

Base Period: 11/01/2023 to 10/31/2024

Delivery: 11/01/2023

0004 Carpet Encapsulation (RS17) 33616 SF

Base Period: 11/01/2023 to 10/31/2024

Delivery: 11/01/2023

1001 All Janitorial Services, excluding periodic 12 MO window cleaning (RS15), carpet deep cleaning

(RS16) & carpet encapsulation (RS17)

Option Year One: 11/01/2024 to 10/31/2025

(Option Line Item)

Delivery: 11/01/2024

1002 Window Cleaning (RS15) 2 EA

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

39 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 39

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

127EAT23Q0050

Option Year One: 11/01/2024 to 10/31/2025

(Option Line Item)

Delivery: 11/01/2024

1003 Carpet Deep Cleaning (RS16) 54655 SF

Option Year One: 11/01/2024 to 10/31/2025

(Option Line Item)

Delivery: 11/01/2024

1004 Carpet Encapsulation (RS17) 33616 SF

Option Year One: 11/01/2024 to 10/31/2025

(Option Line Item)

Delivery: 11/01/2024

2001 All Janitorial Services, excluding periodic 12 MO window cleaning (RS15), carpet deep cleaning

(RS16) & carpet encapsulation (RS17)

Option Year Two 11/01/2025 to 10/31/2026

(Option Line Item)

Delivery: 11/01/2025

2002 Window Cleaning (RS15) 2 EA

Option Year Two: 11/01/2025 to 10/31/2026

(Option Line Item)

Delivery: 11/01/2025

2003 Carpet Deep Cleaning (RS16) 54655 SF

Option Year Two: 11/01/2025 to 10/31/2026

(Option Line Item)

Delivery: 11/01/2025

2004 Carpet Encapsulation (RS17) 33616 SF

Option Year Two: 11/01/2025 to 10/31/2026

(Option Line Item)

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

4 39

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

127EAT23Q0050

Delivery: 11/01/2025

3001 All Janitorial Services, excluding periodic 12 MO window cleaning (RS15), carpet deep cleaning

(RS16) & carpet encapsulation (RS17)

Option Year Three 11/01/2026 to 10/31/2027

(Option Line Item)

Delivery: 11/01/2026

3002 Window Cleaning (RS15) 2 EA

Option Year Three: 11/01/2026 to 10/31/2027

(Option Line Item)

Delivery: 11/01/2026

3003 Carpet Deep Cleaning (RS16) 54655 SF

Option Year Three 11/01/2026 to 10/31/2027

(Option Line Item)

Delivery: 11/01/2026

3004 Carpet Encapsulation (RS17) 33616 SF

Option Year Three: 11/01/2026 to 10/31/2027

(Option Line Item)

Delivery: 11/01/2026

4001 All Janitorial Services, excluding periodic 12 MO window cleaning (RS15), carpet deep cleaning

(RS16) & carpet encapsulation (RS17)

Option Year Four 11/01/2027 to 10/31/2028

(Option Line Item)

Delivery: 11/01/2027

4002 Window Cleaning (RS15) 2 EA

Option Year Four: 11/01/2027 to 10/31/2028

(Option Line Item)

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

5 39

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

127EAT23Q0050

Delivery: 11/01/2027

4003 Carpet Deep Cleaning (RS16) 54655 SF

Option Year Four 11/01/2027 to 10/31/2028

(Option Line Item)

Delivery: 11/01/2027

4004 Carpet Encapsulation (RS17) 33616 SF

Option Year Four: 11/01/2027 to 10/31/2028

(Option Line Item)

Delivery: 11/01/2027

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Solicitation 127EAT23Q0050 SBNF Headquarters Janitorial Services

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04.

(iv) This procurement is set aside for 100% Total Small Business . The NAICS code is 561720 and the Small Business Size Standard is $19.5M

SECTION B – CONTINUATION OF SF-1449

Schedule of Items/Price Schedule

San Bernardino National Forest (SBNF) – Headquarters Janitorial Services

Base Year

Item Supplies/Services Qty Unit of Issue

Unit Price

Total Price

0001 Base Period: 11/01/2023 to 10/31/2024 All Janitorial Services, excluding periodic window cleaning (RS15), carpet deep cleaning (RS16) & carpet encapsulation (RS17)

12 MO

0002 Base Period: 11/01/2023 to 10/31/2024 Window Cleaning (RS15)

2 Each

0003 Base Period: 11/01/2023 to 10/31/2024 Carpet Deep Cleaning (RS16)

54655 SF

0004 Base Period: 11/01/2023 to 10/31/2024 Carpet Encapsulation (RS17)

33616 SF

Total Proposed Base Period

Option Year One

Item Supplies/Services Qty Unit of Issue

Unit Price

Total Price

1001 Option Year One: 11/01/2024 to 10/31/2025 All Janitorial Services, excluding periodic window cleaning (RS15), carpet deep cleaning (RS16) & carpet encapsulation (RS17)

12 MO

1002 Option Year One: 11/01/2024 to 10/31/2025 Window Cleaning (RS15)

2 Each

1003 Option Year One: 11/01/2024 to 10/31/2025 Carpet Deep Cleaning (RS16)

54655 SF

1004 Option Year One: 11/01/2024 to 10/31/2025 Carpet Encapsulation (RS17)

33616 SF

Total Proposed Option One Period

Option Year Two

Item Supplies/Services Qty Unit of Issue

Unit Price

Total Price

2001 Option Year Two 11/01/2025 to 10/31/2026 All Janitorial Services, excluding periodic window cleaning (RS15), carpet deep cleaning (RS16) & carpet encapsulation (RS17)

12 MO

2002 Option Year Two: 11/01/2025 to 10/31/2026 Window Cleaning (RS15)

2 Each

2003 Option Year Two: 11/01/2025 to 10/31/2026 Carpet Deep Cleaning (RS16)

54655 SF

2004 Option Year Two: 11/01/2025 to 10/31/2026 Carpet Encapsulation (RS17)

Total Proposed Option Two Period

Option Year Three

Item Supplies/Services Qty Unit of Issue

Unit Price

Total Price

3001 Option Year Three 11/01/2026 to 10/31/2027 All Janitorial Services, excluding periodic window cleaning (RS15), carpet deep cleaning (RS16) & carpet encapsulation (RS17)

12 MO

3002 Option Year Three: 11/01/2026 to 10/31/2027 Window Cleaning (RS15)

2 Each

3003 Option Year Three 11/01/2026 to 10/31/2027 Carpet Deep Cleaning (RS16)

54655 SF

3004 Option Year Three: 11/01/2026 to 10/31/2027 Carpet Encapsulation (RS17)

33616 SF

Total Proposed Option Three Period

Option Year Four

Item Supplies/Services Qty Unit of Issue

Unit Price

Total Price

4001 Option Year Four 11/01/2027 to 10/31/2028 All Janitorial Services, excluding periodic window cleaning (RS15), carpet deep cleaning (RS16) & carpet encapsulation (RS17)

12 MO

4002 Option Year Four: 11/01/2027 to 10/31/2028 Window Cleaning (RS15)

2 Each

4003 Option Year Four 11/01/2027 to 10/31/2028 Carpet Deep Cleaning (RS16)

54655 SF

4004 Option Year Four: 11/01/2027 to 10/31/2028 Carpet Encapsulation (RS17)

Total Proposed Option Four Period

Description of Requirement

PART I – GENERAL

1.01 Scope - The Contractor shall furnish all necessary labor, supervision, materials, equipment, tools, and supplies to satisfactorily perform janitorial / custodial services consisting of routine and periodic work for an office environment as described herein at the San Bernardino National Forest, Headquarters Office, located at 602 S. Tippecanoe Avenue, San Bernardino, CA 92408.

1.02 Building Areas and Occupancy – The contract facility space consists of 2 buildings consisting of the following approximate areas:

MAIN BUILDING –

➢ 1st and 2nd Floors – 54,932 Square Feet total (excluding storage rooms). Basic and Periodic cleaning.

49,169 S.F. Carpeted. 838 S.F. Linoleum 1,079 S.F. Vinyl Composition Tile 1609 S.F. Textured Concrete 675 S.F. Concrete landings & stairs 1562 S.F. Porcelain Tile

➢ Basement – 5499 Square Feet. Periodic cleaning only.

5499 S.F. Bare Concrete Floor

WAREHOUSE BUILDING –

(Main Entrance & Restrooms only). 771 Square Feet. Basic and Periodic cleaning.

195 S.F. is Carpeted 576 S.F., Vinyl Composition Tile

NOTE: The Government will not be responsible for any error or variation in the square footages listed in this contract. The Contractor shall not be relieved of the responsibility to carry out the contract in accordance with the true intent and meaning of the specifications because of an error or variation in area listed.

These facilities and premises are occupied predominately by USDA Forest Service employees, however the site is also occupied and visited by many other individuals, both Government and non-Government. The main building is also the site of a highly utilized training center, which receives a large number of individuals throughout the year. In addition, several public meetings and events are hosted at the site regularly throughout the year. The site may suddenly and sporadically receive a large number of temporary visitors who will occupy areas of the facility performing various duties in relation to fire and other emergency events. The main building also hosts a 24-hour/day, 365-day/year interagency Dispatch center, also known as the Federal Interagency Communications

Center (FICC). Special considerations are to be exercised when performing janitorial work in the dispatch center, for both basic and periodic services. See Part III, Execution.

The federal facilities included in this contract are monitored by a closed-circuit television (CCTV) surveillance monitoring system. All Contract employees are subject to live surveillance and video recording while onsite.

1.03 Prework Conference - Prior to commencement of work a prework meeting may be scheduled by the Contracting Officer to be attended by the Contractor, key Contractor personnel, the Contracting Officer, the COR, and other Forest Service representatives who may be involved in the administration of this contract. The meeting will be held at the contract site at a time mutually agreeable to the Contractor and the Contracting Officer to discuss the work schedule and to familiarize both parties with the responsibilities of each under this contract.

1.04 Submittals – Contractor shall submit to the Contracting Officer (CO) and Contracting Officer’s Representative (COR) the following submittals for approval at least 10 days prior to commencement of work. Contractor shall resubmit the following when any alterations are made to previously provided submittals.

A. Work Schedule - A detailed work schedule of work to be performed for both basic and periodic services.

i. The detailed Work Schedule shall adhere to the attached service frequency chart and shall outline what specific days each basic and periodic service will be performed, e.g. - what specific week day(s) the training rooms will be vacuumed; what week day(s) the stairwells will be swept; what week day the lobby will be mopped; what day(s) of each month restrooms / breakrooms will be descaled; etc. This schedule will be utilized by both Contractor employees and the COR and Inspector to ensure compliance with contract requirements. Changes to this schedule will require an approved resubmittal to the CO and COR.

ii. Specific periodic services to occur on weekends, such as periodic carpet cleaning and window cleaning work, will require advanced forewarning and approval by the COR. Notify the COR at least 14 days in advance of any work to occur on weekends outside of the standard approved Monday through Friday work schedule.

B. List of all materials, supplies, and equipment to be used on contract work.

C. Safety Data Sheets (SDS) of all chemicals and supplies to be used for the performance of this contract, formerly known as MSDS sheets.

D. Site-Specific Quality Control Plan (see Section 3.04)

E. Safety Plan – Contractor shall provide an OSHA-compliant safety plan that specifically addresses site and project specific safety concerns related to required janitorial service work. Safety plan must address specific safety measures that will be utilized to clean the exterior windows / glass (See Section 3.02).

1.05 Contractor Personnel -

A. Contractor’s Representative - The Contractor shall submit in writing to the COR, prior to start date of contract, the name, and qualifications of the person(s) designated to be the Contractor’s Representative. The Contractor’s Representative shall act as a project manager and onsite supervisor and shall have full authority to act on behalf of the Contractor on all contract matters relating to daily operations and performance of the work to meet contract standards. This individual shall be available onsite daily to meet with the COR to discuss immediate problem areas and shall be able to accept and sign Work Orders and Notices of Non-compliance on behalf of the Contractor. There shall always be at least one (1) Contractor’s Representative designated at all times during the execution of this contract who shall be available onsite to meet with the CO / COR / Inspector on a daily basis (excluding federal holidays).

B. Employees - The Contractor shall provide personnel in adequate numbers and with qualifications, training, certification, license, to perform all requirements of this Contract. Contractor employees shall not pose an actual or potential threat or risk to security or the mission of the San Bernardino National Forest or to the health and safety of its workforce. Contractor shall provide to the CO / COR a list of authorized Contractor personnel whom the Contractor has authorized to work on this contract. Any changes to Contractor personnel shall require a resubmittal of the authorized Contractor personnel list. Individuals not on this list will not be granted access to contract facilities.

The Contractor shall be responsible for maintaining satisfactory standards of employees' safety, competency, professionalism, conduct, appearance, and integrity, and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Contractor employees shall comply with instructions pertaining to conduct, building, and security regulations issued by duly appointed officials, such as the Building Manger, designated Inspector, COR, and CO.

All work under this contract shall be performed in a skillful, professional, and competent manner. The Contractor shall prohibit Contractor employees from disturbing papers on the desks, opening desk drawers or cabinets, or using telephone or office equipment provided for official Government use. This includes using or disturbing personal items in office areas, such as desk accessories, radios, plants, and food. The Contracting Officer may require the Contractor to remove from the contract work site any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment, or any Government owned/furnished property. There shall be no smoking inside any of the buildings on the facility. Firearms, weapons, illegal drugs, and other illegal substances / objects are prohibited on contract premises.

C. Daily Work Hours – The Contractor shall provide personnel on a daily basis to perform the janitorial / custodial services as described in this contract for an amount of time necessary to complete all services required.

D. Building Access Badge / Background Investigation – The Contractor shall be required to adhere to the following for each employee (including owners / management) that requires access to the contract facilities. Each employee must be issued a Building Access Badge with photo taken by a designated Government representative at the San Bernardino National Forest Headquarter Office. Building Access Badges must be worn at all times in plain view while inside contract facilities. Issuance of a Building Access Badge will require each Contractor employee to be entered into the USDA Person Model database, have fingerprints rolled by a designated Government official, and receive favorable adjudication on the required Background Investigation (BI) for HSPD-12 (Homeland Security Presidential Directive 12). Entry into the Person Model database will require each Contractor employee to complete and return a Person Model PII Form; an example of such a form has been attached to this contract. The actual form will be given to the Contractor once the contract is awarded.

Issuance of a Building Access Badge is a requirement for unaccompanied access within the contract facilities. Building Access Badges will not be issued until the employee has received favorable adjudication on the Background Investigation. The Background Investigation may take up to 30 days from when fingerprints are rolled.

Fingerprints can be rolled after the employee has submitted the completed Person Model PII Form. Contractor shall be required to submit Person Model PII Forms and have fingerprints rolled for all employees prior to commencement of work and no more than 10 days after contract award notification. The U.S. Government conducts background investigations and periodic reinvestigations for applicants or incumbents either employed by the Government or working for the Government under contract.

Employees are prohibited from granting access to the facility to any other individuals other than authorized Contractor personnel. Contractor employees shall not allow family / friends / pets into contract facilities.

E. Lost and Found Property - The Contractor shall ensure that all items of personal or monetary value found by the Contractor's employees shall be turned in to the COR.

F. Protection of Facilities - The Contractor shall at all times exercise due diligence in the protection of the assigned facilities against damage or destruction by fire or other causes.

Contractor shall maintain good housekeeping of area around the Government owned facility.

G. Circumstances To Be Reported - Contractor shall assure that personnel report fires, hazardous conditions, and items in need of repair, i.e., flickering, or non-operating lights, leaky faucets, toilet stoppage, damaged or unusual soiling of an area which may affect the performance of the work or may cause damage the facility. This includes any unhealthful or hazardous conditions or any delay or interference with the work. The Contractor shall make such reports immediately upon discovery to the CO or COR.

H. Government Training – In addition to relevant janitorial / custodial training provided by the Contractor for the proper performance of contract work, Contractor employees shall also be required to take the following Government training as mandated by policy:

• IT Security Awareness Training – All Contractor personnel must take and pass this training prior to issuance of Building Access Badges and each year after by September 30 to maintain facility access. Contractor personnel will go to http://deliver.courseavenue.com/Login/usda and setup an account using their individual Person Model Database Account number provided to them by the Government after their individual Person Model PII Forms have been submitted. Use the attached document titled “ISA Training for External Forest Service Employees” for instructions on setting up an account, taking the training, and documenting completion.

I. Safety - Contractor shall ensure that Contractor personnel always adhere to all OSHA safety and health standards. Contractor personnel shall also not introduce any health and safety threats to building occupants.

1.06 Utilities - Electrical power, water, and refuse service will be available for Contractor to use for the purpose of performing work under this contract.

A. Conservation of Utilities - The Contactor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions, which preclude the waste of utilities, which shall include:

i. Lights - Shall be used only in areas where and at times when work is actually being performed. Upon completion of services, lights shall be turned OFF.

ii. Mechanical - The Contractor's employees shall not adjust mechanical equipment controls for heating, ventilation, and air conditioning system.

iii. Water - Water faucets or valves shall be turned OFF after required usage has been accomplished.

1.07 Government Furnished Items - Government furnished materials and equipment is to be used for the performance of this contract. Contractor is prohibited from removing Government furnished materials from site.

A. Dispensers - The Government will furnish adequate towel, soap, toilet paper, sanitary napkin bag, and toilet seat cover dispensers. The Government reserves the right to change type of dispensers and/or install additional dispensers deemed necessary to assure adequate supply in all areas under this Contract. Contactor shall fill above dispensers at no additional cost to the Government.

B. Carpet Tiles - The Government will furnish carpet tiles. Contractor shall remove and replace soiled carpet tiles as a last resort and only after it has been determined by the COR and Contractor that stains cannot be removed by any other cleaning method used.

C. Refuse and Recycling Services - Refuse services will be provided by the Government under an existing contract. The Contractor shall utilize the dumpster-type refuse containers located in close proximity to the contractors work areas for disposing of refuse including boxes, etc. All paper shall be disposed of in containers marked "Recycling".

D. Janitor Storage Room – Two storage rooms with mop sinks will be made available to the Contractor. Janitor storage room(s) furnished to the Contractor may be used by the Contractor during the term of the contract but shall be returned at the termination in the same condition as existed at the time of entering into this contract, reasonable wear and tear expected. Alteration of these areas will not be allowed without written approval from the COR. Contractor may, with written approval from the COR, install temporary shelving units as needed within the designated janitorial storage room(s) as long as they are utilized safely, do not exceed manufacturer’s load ratings, and follow OSHA standards. All supplies and equipment shall be neatly organized and safely stored. The Contractor shall keep all tools, equipment, and supplies left on the job site in the janitor's storage room and not in any other part of the building. All buckets, wringers, mop sinks, and other tools and equipment shall be kept clean and free of objectionable odors. All containers shall be properly labeled as to its contents. Janitorial storage rooms are included in cleaning services and will be inspected for performance by the COR / Inspector. Contractor shall post any required labor / work posters in plain view inside the janitorial closets and shall maintain them for the term of the contract. The Contractor shall ensure that janitorial closets are locked properly when not in use. The Government will not be held responsible for missing or stolen items resulting from improperly secured janitorial storage rooms.

1.08 Key / Badge Control – The Contractor shall establish and implement method of ensuring that all keys / badges issued to the Contactor by the Government are not lost or misplaced and are not used by unauthorized persons. No key / badge issued to the Contractor by the Government shall be duplicated. All individuals requiring access to the contract facilities shall be required to be issued an access key / badge. Sharing of Government issued keys or badges is strictly prohibited. The Contractor shall report the occurrences of a lost or duplicated key / badge immediately to the COR but no later than the next duty day.

1.09 Operational Hours – Contract work for all work areas (excluding Dispatch) shall be performed between 2:00 PM and 6:00 PM PST, Monday through Friday, except for Federal Holidays. Vacuuming activities in all work areas (excluding Dispatch) shall be performed between 4:00PM and 6:00PM. All work within Dispatch shall occur between 6:00PM and 7:00PM.

Specific periodic services to occur on weekends, such as deep carpet cleaning, carpet encapsulation, and window cleaning work, will require advanced forewarning and approval by the COR. Notify the COR at least 14 days in advance of any work to occur on weekends outside of the standard approved Monday through Friday work schedule.

1.10 Recognized Holidays – The Contractor is not required to provide services on the following days:

New Year’s Days January 1 Martin Luther King Jr., Birthday Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

1.11 Environmental Requirements – The minimum environmental requirements are presented in Attachment A.

1.12 Security of Premises - The Contractor shall be responsible for closing and locking specific rooms, all windows, and all exterior doors, and turning off lights when cleaning services are finished in the building. Contractor shall utilize security protocols in use at the contract facilities / premises at all times.

PART II – SUPPLIES, MATERIALS, TOOLS, AND EQUIPMENT

2.01 Supplies, Materials, Tools, and Equipment - The Contractor shall furnish all supplies, materials, tools and equipment necessary to perform the janitorial services specified herein unless otherwise noted under Section 1.07 “Government Furnished Items.” A two-week supply of expendable items and an adequate supply of all others shall be available at all times. Upon request of the Contracting Officer Representative, the Contractor shall submit a list with the names of the manufacturer, the brand name, and intended use of each of the cleaning chemicals or agents intended for use in the completion of the work. Contractor must provide the SDS sheets for any chemicals, cleaners, etc. Paper towels, hand soap, and toilet tissue, etc., shall be of a type and style which will be compatible with dispensers already installed in the building. All Contractor supplied products must meet the Environmental Requirements of Attachment A included as part of this document.

All supplies, materials, tools, and equipment shall be used properly per manufacturer’s instruction for their intended purpose.

2.02 Cleaning Supplies – Supplies provided by the Contractor and used for the performance of tasks under this contract shall:

A. Meet State and Federal Environmental Protection Agency (EPA) requirements (see Attachment A) and shall be kept in an orderly and safe manner in cabinets or shelves designated for that purpose.

B. Be identifiable at all times by preserving the original label or stencil as to the contents, and the manufacturer and/or brand on the bulk container or package.

C. Meet any and all manufacturer’s recommendations / guidelines.

D. Be environmentally safe.

E. Follow all additional requirements as indicated in this Statement of Work.

2.03 Color Coded Cleaning Program – Contractor shall utilize a color-coded cleaning program to prevent cross contamination from one cleaning area or task to another cleaning area or task. Contractor shall post these requirements clearly on the walls of each janitorial closet and ensure employees comply. Cleaning products and supplies such as rags, towels, cloths, sponges, brushes, gloves, dusters, brooms, mops, and buckets shall be color coded and used only as described below:

A. RED – Shall be used for cleaning and sanitizing high risk areas of restrooms only, such as toilets, urinals, and floors.

B. YELLOW – Shall be used for cleaning and sanitizing lower risk objects and surfaces in restrooms only including sinks, counter tops, dispensers, stalls, doors, handles, light switches, mirrors, etc.

C. GREEN – Shall be used for cleaning and sanitizing food preparation and consumption areas such as breakrooms.

D. BLUE – Shall be used for cleaning and sanitizing in low-risk areas such as offices, cubicles, lobbies, training rooms, windows, sills, etc. and other general areas not covered by other colors for general cleaning and dusting.

2.04 Materials – Materials provided by the Contractor shall meet or exceed the quality of the items indicated by Attachment A, shall meet all other requirements stated herein, and shall adhere to the following:

A. Trash Can Liners – 3 mil minimum, compatible with existing cans B. Bathroom Tissue – 2 ply minimum, compatible with existing dispensers C. Paper Hand Towel – Trifold and Roll, white, compatible with existing dispensers D. Liquid Soap – compatible with existing dispensers E. Urinal Deodorizer – anti splash urinal screen with bristles and enzymes, compatible with existing urinals. Use “Fresh Products Wave 2.0” anti-splatter urinal screen or approved equal. Fragrance to be chosen by COR.

F. Sanitary Napkin Bags – compatible with existing dispensers

NOTE: This materials list is not comprehensive of all Contractor furnished materials required by this contract.

2.05 Tools and Equipment - Contractor shall furnish all specialized equipment and tools necessary for the performance of this contract. Equipment and tools shall have bumpers and guards to prevent making or scratching of fixtures, furnishings, or building surfaces. Power-driven heavy-duty industrial type equipment shall be mechanically sound, safe to operate, and in a condition so as not to harm or excessively wear existing finishes. All electrical equipment used for the performance of this work shall meet OSHA safety requirements and shall be UL approved. Equipment not meeting these criteria shall be replaced with approved equipment upon request of the COR. Contractor shall adhere to these requirements for all tools and equipment, in addition to all requirements specified in “Part III – Execution.”

PART III – EXECUTION

3.01 Basic Cleaning Services – Basic Cleaning services consists of routine janitorial work as listed below and shall be performed in accordance with all the current Local Municipal, State and Federal Regulations. For frequency of specific tasks refer to Attachment B, “Service Frequency Chart.” For each task below and for acceptance of work, Contractor shall leave article or areas spotless, dry, and gleaming bright without stains, dirt, residue, streak, or smears.

A. Cleaning Floors (Vacuum, Spot Clean, Sweep, Mop) - All floor surfaces included in the contract shall receive cleaning and maintenance. Easily moved items weighing less than 40 pounds and that may interfere with floor cleaning and maintenance may be tipped or moved to gain access. After cleaning all items shall be replaced to their original location.

1. Vacuum Floors (RS1) - Carpet within the main building is predominately Shaw Contract Connect carpet tiles. Carpets shall be vacuumed by commercial, electric, dual motor upright, top-loading vacuum cleaner incorporating a rotating cylindrical brush. Vacuum cleaner(s) shall be Gold Level certified according to the CRI SOA Program. Vacuum bags shall be replaceable paper with micro-filtration and shall be replaced when ½ full to avoid a decrease in efficiency.

Carpet shall be vacuumed sufficiently, and spot cleaned to leave a clean carpet, free of dirt, trash, litter, cobwebs, unspecified residue and stains, including the corners, edges, and under / behind all movable furniture, at the completion of each basic service.

Contractor shall perform spot cleaning of carpet with a COR approved, manufacturer recommended, Carpet and Rug Institute (CRI) Seal of Approval (SOA) certified cleaning product, such as Shaw R2X Green for most common spots and spills. All spot cleaners shall be tested and allowed to dry fully in an inconspicuous area for colorfastness. Spot cleaning shall be done to remove dirt, grease, and other stains to maintain a uniform clean carpet. The Contractor shall perform spot cleaning of carpets on the same day as observed. After spot cleaning of carpet, stains that do not clean shall be brought to the attention of the COR to determine if Contractor needs to replace soiled carpet tile.

Replacement of carpet tiles shall be performed by the Contractor when authorized by the COR. Carpet tiles will be provided by the Government.

Concrete flooring in basement shall be vacuumed using a wet dry vacuum with HEPA Filter to prevent disturbed dirt / dust from impacting mechanical equipment.

2. Sweep Floors (RS2) – Floor surfaces shall be swept, and/or dust mopped so as to present a clean and orderly appearance with no loose dirt, including corners, edges, and places inaccessible to the mop. Includes sweeping under and around furniture and movable objects. Surface accumulation of hardened dirt that cannot be loosened by other means including washing, shall be scraped.

3. Mop Floors (RS3) – Floors shall be swept before mopping. There shall be no splash marks or mop streaks on furniture, walls, baseboards, partitions, and fixtures, or mop strands remaining in any area. All restroom and lunch/break room floors shall be germicide mopped with an approved germicidal cleaner. Concrete / textured concrete floors shall be mopped using water mixed with a neutral pH degreaser following the manufacturer’s instructions. Never use acidic or caustic cleaners (Ammonia, Bleach, Pine Sol, etc.) or hot water on concrete floors. Mops used for restroom floor shall be kept separate and shall never be used to mop other work areas, even when rinsed. Each mop shall only be paired with one type of cleaner and shall never be used with other cleaners. Mops shall be appropriately labeled to indicate which areas they are used in.

In the restrooms, prior to mopping, the Contractor shall periodically (approx. 1 time a week) pour water (approx. 1/2 gallon) into each floor drain to prevent sewer gases from escaping into the restrooms.

Concrete flooring in basement shall be vacuumed using a wet dry vacuum with HEPA Filter to prevent disturbed dirt / dust from impacting mechanical equipment prior to mopping.

B. Removal of Trash (RS4a) - All waste containers, shall be emptied and returned to their initial location. All waste containers will be lined with plastic bag.

Plastic bags shall be tied and knotted around the outer rim of the waste container to prevent the bag from falling into the container. Whenever the liner is torn or soiled, it shall be replaced as needed. Soiled waste containers shall be cleaned. Miscellaneous trash such as shipping boxes, supply wrappings, packing, and etc., may be too large to fit in to the waste baskets. They shall be placed near the waste cans and marked “TRASH” by the employees to alert the Contractor that it is designated for removal.

C. Recycle Material Removal (RS4b) - Designated waste containers marked or signed as containing recycled materials or which are blue in color shall be emptied and returned to their original location. Contractor shall use the recycle dumpster service provided by the Government. Containers shall be emptied at frequencies shown on Attachment B or sooner if containers are full prior to the next scheduled time. All recycle containers will be lined with plastic bag.

Plastic bags shall be tied and knotted around the outer rim of the waste container to prevent the bag from falling into the container. Whenever the liner is torn or soiled, it shall be replaced as needed. Soiled recycle containers shall be cleaned.

D. Clean Glass/Mirrors (RS5) – Includes all translucent portions of partitions, walls, interior and exterior doors, display cases, directory boards, draft shield on windows, mirrors, and adjacent trim. After cleaning, there shall be no traces of film, dirt smudges, water, or other foreign matter. When this task is performed in Restroom & Lunch/Break room areas, Contractor shall use disinfectant / germicidal cleaner.

E. Drinking Fountains (RS6) – Disinfect and polish metal surfaces including the orifices and drains. Drinking fountain cabinet’s sides and adjacent walls surfaces shall be wiped clean each service. Descaling of drinking fountains shall be done in accordance with Task RS10.

F. Clean & Disinfect Fixtures (RS7) – Water closets, toilets, toilet seats, urinals, receptacles, lavatories, janitors sinks, showers, and all exposed plumbing and restroom accessories including chrome and metal surfaces shall be cleaned with a disinfectant & germicide detergent. Water closets, toilets, urinals, and sinks shall be scoured and scrubbed clean on all exposed surfaces and as far into the trap as possible and under the inside rim. Urinals shall be supplied with a screen and a deodorant cake. Work also includes the disinfecting and germicide detergent cleaning of kitchen sinks and all exposed plumbing of breakrooms. To include kitchen sinks, chrome and metal surfaces, and breakroom counter tops.

In workout rooms, clean and disinfect all handles and surfaces that are exposed to human contact (benches, seats, pads, bars, dumbbell handles, etc.).

G. Restock Dispensers, Paper, Soap, and Wipes (RS8) – Restrooms shall be stocked with toilet paper, paper towels, and toilet seat covers, sanitary napkin bags, liquid soap, and deodorizers. Additional toilet paper and paper towels shall be placed in the general area of use on the last workday of each week to ensure an adequate supply is available for weekend use and/or during heavy use of training room facilities. Lunch/break and workout room shall be stocked with paper towels and liquid soap. Urinal deodorizers shall be replaced every 30 days. Disinfectant wipes (99.9% germ, flu, bacteria inactivation) shall be provided in the workout room for cleaning of workout equipment after use.

Contractor shall provide a dispenser compatible with provided disinfectant wipes.

NOTE: The Contractor shall service the restrooms and breakrooms to maximum capacity during the last workday of the contract period. Dispenser stock of paper supplies and hand soap remaining at the termination of the last official day shall not be removed.

H. Spot Cleaning (RS9) – Remove smudges, fingerprints, marks, and streaks from washable surfaces of walls, partitions, interior and exterior full and partial glass doors, tables, system furniture, floors, trim, counter tops, woodwork furniture, waste receptacles, restroom accessories, handrails, stair rails, and fixtures.

Germicidal cleaner shall be used in restrooms, lunch/break rooms, drinking fountains and entrance lobby areas. Stainless steel hardware, aluminum bars, and other metal on doors or other fixtures shall be polished with a polishing compound. After disinfection, use an appropriate cleaner designated for quartz surfaces for the quartz counter tops in the main visitor lobby area. Ensure that all surfaces are streak and residue free when cleaning is complete.

3.02 Periodic Cleaning Services - Consist of non-routine tasks assignments scheduled for accomplishments, monthly quarterly, semi-annual, or annually and are listed as follows:

A. Descale Restrooms & Lunch/Break Rooms (RS10) – All porcelain, chrome and metal plumbing fixtures in restrooms and janitors rooms shall be cleaned and removed of hard water spots, scale, streaks, scum, urine deposits, mildew, excess moisture, and rust stains. Work also includes descaling of drinking fountains fixtures, all porcelain, chrome, and metal plumbing fixtures in breakrooms. Descaling of porcelain tile floors and walls in restrooms and shower rooms are included as part of this task.

B. Low Dusting (RS11) – After low dusting, all dust lint litter, and dry soil shall be removed from the horizontal surfaces of desk lamps, chairs, bookshelves, stools, file cabinets, system furniture shelving, tops of system furniture walls panels, all types of artwork and other types of office furniture and equipment.

Low dusting includes horizontal ledges, windowsills, handrails, counter tops, all surface tops of vending machines, refrigerators, microwaves, etc., to a line of 78” above floor level

The contractor shall not dust, business machines, computer systems and components, personal computers (PC) systems, computer printers and plotters, and equipment of similar nature. Dusting shall be performed with type of cloth that shall retain dust, be anti-static, and shall not spread dust over the work areas.

C. High Dusting (RS12) - High dust shall remove all dust, cobwebs, lint, oils, and soil from all surfaces above the Low Dusting Criteria, 78 inches above floor by hand dusting or machine vacuuming. This includes windows, walls, light fixtures, ceilings and air & heating supply and air return grills.

D. Resilient Tile Floor Maintenance (RS13a) - All floors surfaced with a resilient tile shall be maintained with a 25%, or higher, concentrate of non-skid floor wax. For the purpose of identifying type of floor surface, the term "resilient tile" shall include resilient tile, vinyl asbestos tile, linoleum, and sheet vinyl.

Concrete floor and texture concrete floors are not considered resilient tile floors.

Resilient tile floors shall be maintained clean with a glossy shine free of scuffmarks or dirt smears. Proper steps per manufacturer's instruction shall be taken to strip, refinish, spray-buff and wax floor surfaces. The waxed floors shall be non-skid with a glossy shine. Reflectance shall be uniform, and no streaks or swirls shall be visible. No stripping solution or finish shall remain on baseboards, doors, or other non-floor surfaces. Spay-buff of floor surfaces is allowed provided that floor surfaces to receive this application have sufficient wax. On floor surfaces where wax has been worn off by wear, a coat of wax shall be applied prior to spray buffing.

Stripping of floor surfaces shall be done at frequent intervals, so as to prevent wax build up, yellowing, and staining of floor surface. Stripping shall also include the complete removal of all marks, scuffs, and stains, except in cases in which there is damage to the floor surface. Once floor is stripped and wax is reapplied, Contractor shall apply at least three (3) coats of 25% concentrate non-skid floor wax to all areas. Finish, which has been removed from its container, shall not be returned to the container. After the finish has dried, floors will be machine buffed. Reflectance shall be uniform, and no streaks or swirls shall be visible. No stripping solution or finish shall be remaining on baseboards, doors, or other non-floor surfaces.

E. Reseal Concrete & Porcelain Tile Floor (RS13b) - Contractor shall clean of grim and dirt all grout lines and porcelain tile floor. Strip and reseal tile floor with a manufacturer's approved sealer. Concrete and texture concrete floor shall be resealed as per manufacturer's instructions. Stripping and sealing methods, products, and equipment shall be submitted and approved by the CO or COR prior to commencement of work.

F. Clean Window Coverings (RS14) - Clean blinds in place where installed with lukewarm water and all-purpose detergent solution, rinse with lukewarm water and wipe with a dry clean cloth.

G. Clean Interior & Exterior Windows / Glass (RS15) - Includes all translucent glass portions of partitions, windows, walls, interior and exterior doors. Also includes all exterior non-window glass panes on exterior of building. After cleaning, there shall be no traces of film, hard water stains, dirt smudges, water, or other foreign matter. Window cleaning shall be scheduled on the weekend so as to minimize disturbance to Government personnel. Contractor shall be sure to always adhere to OSHA safety standards when cleaning, with special consideration to the 2nd floor (and higher) exterior windows / glass cleaning work.

H. Deep Carpet Cleaning (RS16) – Contractor shall utilize a Carpet and Rug Institute (CRI) Seal of Approval (SOA) certified service provider for deep carpet cleaning on all carpeted flooring within the contract buildings. Deep carpet cleaning shall be scheduled on the weekend so that carpet has at least 12 hours to thoroughly dry before being subject to traffic. Contractor shall follow all carpet manufacturer’s recommendations for deep carpet cleaning materials, equipment, and methods. Carpet within the main building is predominately Shaw Contract Connect carpet tiles. All carpet cleaning equipment shall be CRI SOA program Gold Rated. Hot water extractor shall be truck mount or portable box / wand and shall have a variable solution pump capable of 500 psi, a hot water heating element capable of maintaining water at a temperature of at least 200°F, and a vacuum recovery system capable of at least 150 inches of water lift. All cleaning solutions shall be CRI SOA Certified. Carpet shall be vacuumed to remove soil prior to deep cleaning. Spots of ink, oil, and other stains shall be spot cleaned before deep cleaning service.

Contractor shall be responsible for moving trash bins and non-rolling chairs off carpeted areas prior to deep cleaning. This may be accomplished by placing such items on top of desks / tables. Contractor shall also be responsible for collapsing and stacking tables and chairs within conference / meeting rooms as well as in training rooms to allow cleaning access to all carpeted surfaces. Rolling chairs with plastic wheels may be left on carpet and shall be moved when deep cleaning takes place. Contractor shall apply a CRI SOA certified pre-spray cleaning agent, agitate with mechanical brush, and allow at least 10 minutes dwell time, then extract using a hot water extractor with a low pH rinse agent.

Contractor shall deep clean entire rooms or distinct areas of carpet at the same time to prevent non-uniform / blotchy finished carpet appearance.

Corners and areas under fixed equipment shall be agitated with a hand brush. Deep cleaning method must vary to meet material requirements. Aluminum or plastic disks or stiff heavy paperboard shall be placed under all legs of furniture and other equipment until the carpet is dry to avoid stains from rust or dye. Contractor shall provide and use fans / air movers to expedite carpet drying.

I. Carpet Encapsulation (RS17) – Contractor shall utilize a Carpet and Rug Institute (CRI) Seal of Approval (SOA) certified service provider for carpet encapsulation on all carpeted flooring within the contract…