QandA.docx
DOCX document 17 KB Posted
- Solicitation number
- 12639526Q0049
About this file
This is a Questions and Answers document providing clarifications on janitorial services requirements at the USDA APHIS Port of Entry in Niagara Falls, NY. The facility consists of a single barn approximately 3,000 square feet with an adjoining 1,000 square-foot office space. The barn houses cattle temporarily for short periods with no animals present during cleaning operations. Service requirements include pressure washing the barn floor (which has a trench drain) after each use, removal of bedding shavings around trailer entrances, and window cleaning for approximately 12 windows accessible via a 6-foot step ladder. Floor care involves strip and wax services on approximately 1,000 square feet of tile flooring. Standard janitorial PPE is sufficient, though waterproof clothing and boots are recommended. No biohazard disposal, specialized disinfectants, or enhanced safety equipment is required.
Barn cleaning frequency varies seasonally, occurring 2-3 days per week during winter months and 1-2 times monthly during summer, with individual cleaning sessions typically requiring 3-4 hours with one janitor. Site inspections may be scheduled Monday through Friday, 8 a.m. to 4 p.m., excluding federal holidays, by contacting Randall S. Verink, D.V.M., USDA APHIS at the Niagara Falls location. The Questions and Answers clarify ambiguities regarding service frequency, facility specifications, and operational requirements to support accurate quotation preparation for this small business set-aside solicitation.
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| Attachment 1 - Updated.docx | DOCX document | |
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| Terms and Conditions.docx | DOCX document | |
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Questions & Answers:
Barn Clarifications
1. How many barns are included in this requirement? 1
1. What is the square footage of each barn? Maybe around 3000 square feet based on information about the office space being around 1000 square feet.
1. Are there animal stalls inside the barns? None
1. If so, how many stalls per barn? N/A
1. What types of animals are housed? Mostly cattle for short periods of time. There will not be animals on-site when the facility is being cleaned.
1. Are different species housed in different barns? Animals don’t remain on-site.
1. Is bedding removal required? Yes, shavings around the trailer entrances. Bedding shouldn’t be brought into the facility.
1. Is manure volume typical light, moderate, or heavy? Depends on the subclass of cattle, but light to moderate due to the temporary nature of the animals length of stay.
1. Is pressure washing required every barn service event? Yes, there is a booster pump on site to facilitate cleaning.
1. Are there floor drains? Yes, there is a trench floor drain in the middle of the barn.
1. What disinfectants are required or approved? None
1. Is PPE beyond standard janitorial PPE required? No, but boots and waterproof clothing are recommended.
1. Is contractor responsible for biohazard disposal? No
1. Does the “9 each” represent 9 service events per year? I believe this referred to how many times it’s utilized a month but I could be wrong. The barn use varies depending on the time of year. Winter months maybe 2-3 days per week. Summer months 1-2 times per month. This might change when Detroit’s new bridge opens as some importers would normally utilize Port Huron but Port Huron has been overwhelmed.
1. What is average duration of prior barn cleanings? 3-4 hours with one janitor Window Cleaning
1. Approximate number of windows? 12
1. Approximate window square footage?
1. Are lifts required for exterior windows? A 6 foot step ladder is needed.
Floor Care
1. What flooring type (VCT, tile, epoxy)? Tile
1. Square footage of flooring requiring strip & wax? Possibly around 1000 square feet.
Site Visit A site inspection could be arranged during our office hours from 8a-4p MO-FR excluding federal holidays.
Please reach out to Randall Verink:
Randall S. Verink D.V.M.
USDA APHIS FiOps Northern Border Ports Port VMO at Niagara Falls, NY 3905 Witmer Road Niagara Falls, NY 14305 P (716)297-0240
VS.NIAGARA.POE@USDA.GOV
C (360)296-0815
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