Attachment 1 - Vendor Quotation Form Solicitation 12639525Q0124.xlsx

This document is a Vendor Quotation Form for a Facilities Maintenance Services contract issued by the United States Department of Agriculture (USDA), Agricultural Marketing Service (AMS), Cotton and Tobacco Program. The solicitation (12639525Q0124) seeks a single-award, firm fixed-price, Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract for a five-year period covering maintenance services at the Memphis, TN Cotton Classing Office. The contract will cover standard recurring maintenance services including preventative maintenance, scheduled inspections, pest control, and emergency power equipment maintenance, with an initial ordering period from July 15, 2025 to June 30, 2026, and four subsequent annual ordering periods through June 30, 2030.

The solicitation requires vendors to submit a technical approach narrative, key personnel qualifications, and experience/past performance documentation. Evaluation will be based on technical factors (which are significantly more important than price), with award going to the vendor providing the best value to the government. Vendors must be registered in SAM.gov, qualify as a small business under NAICS code 561210, and submit specific documentation including SF1449, experience sheets, and FAR representations. A site visit is scheduled for June 9, 2025, though attendance is optional. The government anticipates issuing the award in late June or early July 2025, with the contractor responsible for maintaining building systems at optimal efficiency according to manufacturers' recommendations.