Q_and_A-12445527Q0003.xlsx

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Doniphan and Salem Drop Ceilings Installation
Solicitation number
12445527Q0003
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About this file

This is a Questions and Answers document for RFQ 12445527Q0003, a small business set-aside solicitation issued by the Department of Agriculture Forest Service for drop ceiling installation work at two locations. The solicitation covers removal and replacement of ceiling tiles on the main floor and basement of the Salem Ranger District office, and installation of ceiling tiles and track system at the Eleven Point Ranger District office in Doniphan. Eight questions were submitted by potential bidders between October 6-7, 2026, with responses provided addressing site visit scheduling, bonding and payment protection requirements, specifications clarification, and submission deadlines.

Key responses clarified that site plans and pictures are available in the specifications document with opportunities to schedule site visits for inspection; awards exceeding $35,000 but not exceeding $150,000 require only alternative payment protections under FAR 52.228-13 from the prime contractor; and the final quotation deadline is October 21, 2026 at 1400 Central Daylight Time. Four additional questions regarding superintendent presence requirements, ceiling contractor electrical responsibilities, fire-rating specifications for acoustic tiles, and clarification on the preferred metal direct-mount system installation approach were marked as pending responses at the time this document was last updated on October 7, 2026.

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Sheet1

RFQ12445527Q0003Doniphan and Salem Drop Ceilings Installation
Last Updated2026-10-07
Question
NumberDate ReceivedQuestionFS Response
12026-10-06Is there a set of drawings that accompanies this solicitation?Site plans, and pictures are included in atachment 02 Specifications.

Additionally contractors may schedule a site visit to inspect the conditions at both locations.

22026-10-06How do we schedule a site survey?Refer to "Site Visits" on Pg 19 of the document Sol_12445527Q0003."
32026-10-06SF-1442 Item 12 indicates “YES” concerning performance and payment bonds and identifies a 10-calendar-day furnishing period. However: FAR 52.228-15, Performance and Payment Bonds – Construction, does not appear to be selected; FAR 52.228-13, Alternative Payment Protections, is included; and the Schedule of Items states that when the awarded price exceeds $35,000, alternative payment protection applies. Please confirm whether an award exceeding $35,000 but not exceeding $150,000 requires:

1. Alternative payment protection only under FAR 52.228-13; or

2. Both a performance bond and payment protection.

Please also confirm whether any bonding/payment-protection requirement is intended solely for the prime contractor or whether the Government expects corresponding bonding from lower-tier subcontractors. Awards exceeding $35,000 and less than $150,000 will only require payment protections IAW 52.228-13.

Alternative Payment Protections are required from the prime contractor.

4 2026-10-06 The specifications state: "Superintendent for prime contractor shall be on site at all times as work is completed if subcontracted." Please clarify:

1. Whether the superintendent must be a direct employee of the prime contractor;

2. Whether a prime-contractor representative must be physically present during every hour subcontractor personnel are performing work;

3. Whether an approved superintendent or representative arrangement may satisfy this requirement; and

4. Whether one superintendent may coordinate both Salem and Doniphan if work occurs concurrently.[Response Pending]
52026-10-06The specifications require light fixtures to be independently supported from joists, furring strips, structural framing, or other suitable structural supports and not from ceiling tile. Please confirm whether the ceiling contractor is responsible for:

1. Disconnecting existing light fixtures;

2. Reconnecting fixtures;

3. Relocating fixtures;

4. Modifying wiring;

5. Performing electrical trade work;

or whether the ceiling contractor’s responsibility is limited to required structural support/bracing and ceiling-system coordination.[Response Pending]
62026-10-06The specifications state that Keith Holland’s office requires fire-rated acoustic ceiling tile because of the mechanical-room features. Please identify:

1. The required fire-resistance/fire-rating classification;

2. The applicable testing standard;

3. Whether a specific UL-listed or other rated ceiling assembly is required; and

4. Whether the requirement refers only to a Class A surface-burning characteristic or to a complete fire-resistance-rated ceiling assembly.[Response Pending]
72026-10-06The specifications identify a metal direct-mount system as the preferred approach and also reference CeilingMAX PVC or approved equal.

Please confirm whether bidders should price the metal direct-mount system as the required base installation, with CeilingMAX PVC or the shortest-practicable suspended/drop-ceiling system considered only when field conditions prevent satisfactory use of the metal direct-mount system.

Please also confirm whether an alternate ceiling system requires Government approval before inclusion in the contractor’s final installation plan.[Response Pending]
82026-10-06The SF-1442 identifies October 21, 2026 at 1400 local time. Please confirm the exact controlling: Date; Time; and Time zone for final quotation submission.Local time for this acquisition is Central Daylight Time (CDT).

File details come from the government source that posted it. Updated .