Pre-Bid Questions Meeting Notes.pdf

07/11/2023

Monday Lick Pre‐Bid Notes:

Schedule:

1. Began Sign‐in at 10:00 AM

2. Departed Ranger Sta on for site at 10:15 AM

3. Concluded mee ng at 11:15

4. Last contractor le site at 1:00 PM

Reviewed Mee ng Agenda at site.

Ques ons:

1. Where are construc on plans? Planned trails located on map a achment as well as marked in field.

2. What is the width of trail? The trail width is defined on the standard details based on designed color.

3. Is there a restric on on the number of employees the company has? No.

4. There are no CAD drawings available in the solicita on. CAD drawings will be made available, they were inadvertently missing from the solicita on.

5. What is in the seed project? SOI in Solicita on is for pricing purposed only. Task orders will be issued with specific trail segments once IDIQ award is made.

6. Key personnel requirements conflic ng please clarify. SOW is incorrect. It should read:

“Contractor shall have at least one team leader and/or lead operator who has constructed at least ten (10) miles of similar shared-use natural surface trail during the past five (5) years onsite during all work activities.”

7. Contractor is concerned that their bond company does not give any proof of ability to bond. Bonding will be required throughout the contract for anything over $35k. A simple le er from the bonding agency is all we are seeking. A statement of bondability is generally nothing more than a le er wri en on either the surety's or bonding agent's le erhead iden fying the contractor (principal), the surety offering the le er and the limits for which the contractor is qualified. Bonding companies MUST be cer fied and on this list: h ps://www.fiscal.treasury.gov/surety‐bonds/list‐cer fied‐ companies.html

8. How far is the project “bike leaning”. Trails have designed use of Mountain Biking, with permi ed shared use.

9. Will this be a shu leable trail system? Yes

10. Prime points seeking for ride center criteria? (SHARC Coordinator in a endance answered the ques on with preface that he was of no authority to the project) Looking for shu leable system that contains all levels intermediate‐expert trails, and a mix of flowy and technical terrain.

11. How firm is the Monday‐Friday work week? Concern of addi onal mobiliza on due to scheduling. Most trail crews work 10+ days straight. This is at the discre on of CO/COR.

Will seek clarifica on from them.

Can work on weekends on non‐cri cal tasks, with understanding that COR will s ll be reviewing/approving work done during this me.

12. Is 2 working week no ce necessary? May not be able to give this much based on availability. This is at the discre on of the COR. Will seek clarifica on from her.

COR is willing to reduce to 1 week no ce for ini al work start. Once work is started, schedule change no ce requirements will be coordinated between contractor and COR.

13. Is the project funded yet? Yes

14. Approval for trail bikes or other motorized equipment? No guarantee, but poten ally with wri en approval from COR and Ranger.

UTV usage is allowable on site of project as a part of their delivery and safety systems. Should ac vity increase trail width or resource impacts (ru ng) then contractor will address and fix at their expense.

UTV is not to be transporta on from camp to project area.

15. Can there be a waiver for the maximum 14 day camping requirement? No guarantee, but poten ally with approval from the ranger.

Camping on site is ok upon request with supplemental rules.

No group camping with family and friends (business use only)

Site will be clean and follow all normal rules and regula ons. (no special authority granted for fire, trash and grey water that wouldn’t be ok for standard public use)

NO PARKING UTV at camp site. (UTV is for work purposes only and should only be operated at worksite)

16. How many task orders? 5‐8 an cipated, subject to change.

17. What is the DBE requirement and is there room for modifica on? Have concerns that the project may get shutdown. Goals presented in the solicita on are to be efforts made in good faith.

18. Buy American act clarifica on about unreasonable premium. Noted that there were a few clauses in the act and would ask CO for clarifica on if there is concern. Does not apply to COTS. There are several countries allowed through WTO agreements.

19. Can phase 1 trail segments be disclosed. We can provide a preview however please note these are DRAFTs and subject to change. Phase 1 segments are slated to be 429A, 430, 432A, 432B, 432C. This is dependent on meline of award and task order issuance since we are meline restricted in areas by the NEPA decision.

20. What areas are most difficult to build on. Project is overall a challenge, can’t say which areas are most difficult, however based on mapping the steepest segment is 430.

21. Is the units for retaining wall actually EA? No clerical error, should be SF.