12445121B0003 Ouachita Job Corp Decommission Questions Matrix AO 9-10-2021.doc

COMMENTS MATRIX FOR USDA-FS ISSUANCES: 12445121B0003 Ouachita Job Corp Decommission-Demolition (Please read instructions on back before completing form.)

Site Visit/COR Notes 8-17-21

Bidder Comment: Is it possible there will be an extension to the bid deadline?

Resolution: REVISED. DONE. NEW DEADLINE 15 SEPT, 1300 EST. See Amendment 0001 Yes, it is highly likely the bid deadline will be extended to allow contractors to bid updated hazmat (asbestos, etc) abatement based upon the on-going analysis expected to be completed by 9/1/21. This will be released ASAP along with a revised schedule B reflecting abatement locations.

Site Visit/COR Notes 8-17-21

Bidder Comment: Do I have to bid both abatement and the demolition?

Resolution: Yes

Site Visit/COR Notes 8-17-21

Bidder Comment: Will a bid bond be required? If so will the bid bond be for the base bid or the base bid plus the option items?

Resolution: Bid bond is required per SF1442 cover. Bond will cover the BASE bid. Performance and Payment bonds will cover 100% of the total award price.

Site Visit/COR Notes 8-17-21

Bidder Comment: If the asbestos tile or linoleum goes under the vanities will it need to be removed?

Resolution: If the asbestos material goes under the vanities it will need to be removed. The vanities will need to be removed but don’t have to be placed back into the location.

Site Visit/COR Notes 8-17-21

Bidder Comment: Will dump tickets be required?

Resolution: All material that is not recycled shall be deposed of at a permitted facility. Tickets from the permitted facility shall be turned into the COR. Arkansas Regulation 22 Chapter 10.

Site Visit/COR Notes 8-17-21

Bidder Comment: Is the loading dock on the east side of building 29 included in Base bid item 4?

Resolution: Option 21 will also include the loading dock on the east side of building 29.

Site Visit/COR Notes 8-17-21

Bidder Comment: Will the slab under building 59 Option 09 need to be removed?

Resolution: No, only the structure able the slab will have to be removed.

Site Visit/COR Notes 8-17-21

Bidder Comment: What is the extent of concrete removed around the building/ structures?

Resolution: The concrete shall be removed from the main concrete area walkway to the building/ structure. Building 12 shall have the trench drain on the south side of the building. The manhole at the southeast side of building 12 at the end of the trench drain shall remain in place.

Site Visit/COR Notes 8-17-21

Bidder Comment: How will the removal of trees around the building and for access to some of the structures be handled?

Resolution: WORKING ON RESOLUTION

Email 9/1021

Bidder Comment: When will the new asbestos reports be available?

Resolution: On 9/10/21 or 9/13/21

Email 9/1021

Bidder Comment: Could the bid date be adjusted due to delays in asbestos reporting?

Resolution: See amendment 0003. EXTENDED UNTIL 9/21/21

Email 9/1021

Bidder Comment: Will waste manifest for ACM materials as well as non-regulated materials be required for submission prior to final closeout?

Resolution: REQUIRED FOR ACM HAZARDOUS AND ALL MATERIALS NOT RECYCLED WILL REQUIRE LANDFILL TICKET

Email 9/1021

Bidder Comment: Due to the close proximity to standing trees limiting access, does the contractor have permission to remove trees that pose accessibility problems to structures that need to be demolished Resolution: YES, HOWEVER, A FIREWOOD PERMIT ($50 COST) IS REQUIRED FROM THE DISTRICT AND PRIOR COORDINATION IS REQUIRED

Email 9/1021

Bidder Comment: Do we base our bid bond, and payment and performance bond on the base bid or the total potential job price?

Resolution: See question 3

Email 9/1021

Bidder Comment: - Will the job be awarded based on the base bid price or the total overall price of all three items? How will the lowest bidder be determined?

Resolution: AWARD IS BASED UPON OVERALL LOW BID FOR ITEMS BASED UPON FUNDING 0001 ASBESTOS (Required)

0002 Demolition (required)

0003 Optional items (as funding permits)

Email 9/1021

Bidder Comment: Does the bidder have to be licensed at the time of proposal for asbestos removal? The AR state required training is quite expensive and a bid burden if we don’t win?

Resolution: NO. A NTP will be issued upon receipt of the payment/performance bonds.

· Onsite work involving asbestos cannot begin until copies of all licenses are received. This timeline will be outlined in your Asbestos Hazard Abatement Plan.

· The overall period of performance (180 days from NTP) will not be extended for the contractor employees/supervisor/qa to obtain licensing.

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INSTRUCTIONS FOR COMPLETING SD FORM 818

Coordinating OSD Component: Use this form to provide consolidated critical and substantive comments to the OSD Component that originated the issuance. Complete the classification header and footer, columns 1 through 5, and the first two entries in column 6. REVIEW THE COMMENTS, resolve any conflicting views, AND CONFIRM THAT THE COMPLETED MATRIX ACCURATELY REPRESENTS YOUR COMPONENT’S POSITIOn. Upload the form to the DoD Directives Program Portal in microsoft word format, with a scanned copy of the sign SD Form 106, “DoD Directives Program Coordination Record,” or coordination memorandum.

Originating OSD Component: Use this form to consolidate comments from all coordinators and to record adjudication of the comments. (To add comments from an SD 818 submitted by a coordinator, use the “Copy” and “Paste” tools on the Microsoft Word Standard Toolbar.) When consolidating comments, place them in the order of the pages/paragraphs they apply to (e.g., all comments from all coordinators that apply to page 1, paragraph 1.a., should be grouped together as the initial entries; all comments that apply to page 1, paragraph 1.b., should be grouped together next, and so on). Complete column 7 and the third entry in column 6. Adjust the classification header and footer and columns 1 and 2 as appropriate.

Classification – Enter the highest classification of the comments. If all are unclassified, mark the header and footer accordingly and ignore the column.

Column 1 – Enter the number of the comment. Enter comments in the order of the pages/paragraphs they apply to.

Column 2 – Enter the classification of the comment. If all comments are unclassified, mark the header and footer accordingly and ignore the column.

Column 3 – Enter the appropriate information.

Column 4 – Enter the appropriate information.

Column 5 – Enter the appropriate information.

Column 6 – Enter the comment type. Place only one comment per row. Do not include administrative comments concerning non-substantive aspects of an issuance, such as dates of references, organizational symbols, and/or grammatical errors.

(C) Critical: When a Component has one or more critical comments, that Component’s coordination shall reflect a nonconcur. THE JUSTIFICATION FOR CRITICAL COMMENTS MUST IDENTIFY:

– Violations of the law or contradictions of Executive Branch policy or of policy established in DoD issuances. The GC, DoD, or his or her representative shall identify legal objections as critical comments.

– Unnecessary risks to safety, life, limb, or DoD materiel; waste or abuse of DoD appropriations; or imposition of an unreasonable burden on a Component’s resources.

(S) Substantive: Substantive comments are made when a section in the issuance appears to be or is potentially unnecessary, incorrect, misleading, confusing, or inconsistent with other sections, or when a Component disagrees with the proposed responsibilities, requirements, and/or procedures. A substantive comment is usually not sufficient justification for a Component to nonconcur on an issuance. Several substantive comments when taken together may be grounds for a nonconcurrence.

Column 7 – Coordinating Component: Enter the comment in the area provided. Enter your justification for the comment and your requested or recommended changes in the area provided. YOU MUST PROVIDE CONVINCING SUPPORT FOR CRITICAL COMMENTS IN THE JUSTIFICATION.

– Originating Component: Enter your justification for disposition of the comment in the area provided. Include any related communications with the coordinating Component. You must provide convincing support for rejecting critical comments.

Column 8 – Enter whether you accepted (A), rejected (R), or partially accepted (P) the comment. Your justification for disposition of the comment in column 6 must be consistent with this entry.

PAGE

SD FORM 818, JAN 09

PREVIOUS EDITION IS OBSOLETE