12445121B0002 Boykin Springs Parking Lot and Roadway Repairs questions matrix 8-27-2021.pdf

COMMENTS MATRIX FOR USDA-FS ISSUANCES: 12445121B0002 Boykin Springs Parking Lot and Roadway Repairs

(Please read instructions on back before completing form.)

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/ R/ P

SD FORM 818, JAN 09 PREVIOUS EDITION IS OBSOLETE

8-11-21 pre-bid meeting

Bidder Comment: Curb and gutter need replacement or improvements?

Resolution: Curb and gutter is a part of the contract. See drawings and schedule of items.

meeting

Bidder Comment: How far does milling extend to?

Resolution: Milling and overlay extends from the intersection of Rd. 313 and Rd. 326 to the parking lot. See drawings for the station locations

Bidder Comment: Culvert replacing?

Resolution: Culvert replacements, type, length and locations are shown in the schedule of items and drawings.

Bidder Comment: Is the process similar to the army corps, in regard to a change order?

Resolution: See Solicitation Section F1, 52.211-18 Variation in Estimated Quantity (APR 1984). The question was in relation to adjustments for actual quantities.

Bidder Comment: How much traffic do the roads receive?

Resolution: We do not have a count in the amount of actual traffic the road receives.

There is more traffic on the weekends than weekdays

Bidder Comment: Can the parking lot be shut down during construction? Will roads be closed?

Resolution: On sheet 3, General Note 2 add: Boykin Springs will be open during construction. Rd. 313 shall be passable at all times, except to allow for culvert replacements and pulling cattleguards. Boykins Springs parking lot shall be closed during construction.

7 8-19-21 email

Bidder Comment: Will the contractor be required to pull a Storm Water Prevention Permit from the Texas Commission on Environmental Quality? Or will the review of the erosion control plan and inspection be performed by the Forestry Service?

Resolution: The contractor’s erosion control plan will suffice. The government will be inspecting it on each visit to ensure compliance.

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

8 8-19-21 email

Bidder Comment: In section H.1, the contractor is to identify the On-site Supervisor and On-Site Quality Control Inspector. Can this be the same person? (Dual Role)

Resolution: Inherent in Section H- Special Contract Requirements, this cannot be the same person.

9 8-25-21 email

Bidder Comment: Item 14 Spot Pre-Mix Patching: Scope resembles a leveling course or random patching item. Can we get a more detail description of the scope? Will HMA PG64-22 Type D be accepted?

Resolution: This item is for patching the roadway between the mill and overlay area and hwy 63. This area has been chip sealed and we would like to go back with a matching patch.

10 8-25-21 email

Bidder Comment: Item 16 Emulsified Asp Tr Agg Base, Item 315: TXDOT item 315 is for a fog seal. Item 351 in the TXDOT Standards pertains to Flex Pavement repairs and refers to Item 292 ASB for the material. Can this be confirmed?

Resolution: This item should show item 351, not 315.

11 8-25-21 email

Bidder Comment: Item 18 Prime Coat, MC 30 , TXDOT Item 310: TXDOT Item 310 is Prime Coat. What is the application rate Is this intended to be the prime coat of the 8 inches of lime treated stabilized base?

Resolution: As per the plans, 0.30 Gal/SY. See corrected Plans sheet 5.

12 8-25-21 email

Bidder Comment: Item 19 Tack RC 250, TXDOT 310: TXDOT 300 usually specifies SS1H, CSS-1 for tack. The standard application rate is .08 gal per sy. Can we get a confirmation of the surface area?

Resolution: The surface area was calculated to be 2360 SY. See corrected Plans sheet 5.

13 8-25-21 email Bidder Comment: Item 20 Emuls Asph GR RC250, TXDOT 310: What is this application for? Is intended to accompany a seal coat? If so where is the cover coat surface treatment aggregate specified? Please Clarify.

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

Resolution: This item is intended for treatment of the base for the mill and overlay section of the pavement repair.

14 8-25-21 email

Bidder Comment: Item 21 Sub-grade treated Lime 5.5 ton: Where is this located? What is the area associated with this application? Is the treatment a separate bid item from the Lime material itself? IF so, where is it paid?

Resolution: This is for the removal of the two cattle guards and the replacement of the pavement as well as the larger sections of the spot repairs that will require a large amount of the pavement to be removed and replaced. This is not a separate bid item from the lime material.

15 8-25-21 email

Bidder Comment: Item 24, 8 inch Stabilized Base for AC pavement: Where is this located?

What are we stabilizing this with? Is there additive required for this, ie Lime, emulsion, cement?

Resolution: This item is for asphalt pavement parking lot. There is no additive required for this.

Bidder Comment:

Resolution:

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

INSTRUCTIONS FOR COMPLETING SD FORM 818

COORDINATING OSD COMPONENT: Use this form to provide consolidated critical and substantive comments to the OSD Component that originated the issuance. Complete the classification header and footer, columns 1 through 5, and the first two entries in column 6. REVIEW THE COMMENTS, RESOLVE ANY CONFLICTING VIEWS, AND CONFIRM THAT THE COMPLETED MATRIX ACCURATELY REPRESENTS YOUR COMPONENT’S POSITION. Upload the form to the DoD Directives Program Portal IN MICROSOFT WORD FORMAT, with a scanned copy of the sign SD Form 106, “DoD Directives Program Coordination Record,” or coordination memorandum.

ORIGINATING OSD COMPONENT: Use this form to consolidate comments from all coordinators and to record adjudication of the comments. (To add comments from an SD 818 submitted by a coordinator, use the “Copy” and “Paste” tools on the Microsoft Word Standard Toolbar.) When consolidating comments, place them in the order of the pages/paragraphs they apply to (e.g., all comments from all coordinators that apply to page 1, paragraph 1.a., should be grouped together as the initial entries; all comments that apply to page 1, paragraph 1.b., should be grouped together next, and so on). Complete column 7 and the third entry in column 6. Adjust the classification header and footer and columns 1 and 2 as appropriate.

CLASSIFICATION – Enter the highest classification of the comments. If all are unclassified, mark the header and footer accordingly and ignore the column.

COLUMN 1 – Enter the number of the comment. Enter comments in the order of the pages/paragraphs they apply to.

COLUMN 2 – Enter the classification of the comment. If all comments are unclassified, mark the header and footer accordingly and ignore the column.

COLUMN 3 – Enter the appropriate information.

COLUMN 4 – Enter the appropriate information.

COLUMN 5 – Enter the appropriate information.

COLUMN 6 – Enter the comment type. Place only one comment per row. Do NOT include administrative comments concerning non-substantive aspects of an issuance, such as dates of references, organizational symbols, and/or grammatical errors.

(C) CRITICAL: When a Component has one or more critical comments, that Component’s coordination shall reflect a nonconcur. THE JUSTIFICATION FOR CRITICAL COMMENTS

MUST IDENTIFY:

– Violations of the law or contradictions of Executive Branch policy or of policy established in DoD issuances. The GC, DoD, or his or her representative shall identify legal objections as critical comments.

– Unnecessary risks to safety, life, limb, or DoD materiel; waste or abuse of DoD appropriations; or imposition of an unreasonable burden on a Component’s resources.

(S) SUBSTANTIVE: Substantive comments are made when a section in the issuance appears to be or is potentially unnecessary, incorrect, misleading, confusing, or inconsistent with other sections, or when a Component disagrees with the proposed responsibilities, requirements, and/or procedures. A substantive comment is usually not sufficient justification for a Component to nonconcur on an issuance. Several substantive comments when taken together may be grounds for a nonconcurrence.

COLUMN 7 – COORDINATING COMPONENT: Enter the comment in the area provided. Enter your justification for the comment and your requested or recommended changes in the area provided.

YOU MUST PROVIDE CONVINCING SUPPORT FOR CRITICAL COMMENTS IN THE JUSTIFICATION.

– ORIGINATING COMPONENT: Enter your justification for disposition of the comment in the area provided. Include any related communications with the coordinating Component. You must provide convincing support for rejecting critical comments.

COLUMN 8 – Enter whether you accepted (A), rejected (R), or partially accepted (P) the comment. Your justification for disposition of the comment in column 6 must be consistent with this entry.