12445121B0002 Boykin Springs Parking Lot and Roadway Repairs questions matrix 8-25-2021.pdf

COMMENTS MATRIX FOR USDA-FS ISSUANCES: 12445121B0002 Boykin Springs Parking Lot and Roadway Repairs

(Please read instructions on back before completing form.)

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/ R/ P

SD FORM 818, JAN 09 PREVIOUS EDITION IS OBSOLETE

8-11-21 pre-bid meeting

Bidder Comment: Curb and gutter need replacement or improvements?

Resolution: Curb and gutter is a part of the contract. See drawings and schedule of items.

meeting

Bidder Comment: How far does milling extend to?

Resolution: Milling and overlay extends from the intersection of Rd. 313 and Rd. 326 to the parking lot. See drawings for the station locations

Bidder Comment: Culvert replacing?

Resolution: Culvert replacements, type, length and locations are shown in the schedule of items and drawings.

Bidder Comment: Is the process similar to the army corps, in regard to a change order?

Resolution: See Solicitation Section F1, 52.211-18 Variation in Estimated Quantity (APR 1984). The question was in relation to adjustments for actual quantities.

Bidder Comment: How much traffic do the roads receive?

Resolution: We do not have a count in the amount of actual traffic the road receives.

There is more traffic on the weekends than weekdays

Bidder Comment: Can the parking lot be shut down during construction? Will roads be closed?

Resolution: On sheet 3, General Note 2 add: Boykin Springs will be open during construction. Rd. 313 shall be passable at all times, except to allow for culvert replacements and pulling cattleguards. Boykins Springs parking lot shall be closed during construction.

7 8-19-21 email

Bidder Comment: Will the contractor be required to pull a Storm Water Prevention Permit from the Texas Commission on Environmental Quality? Or will the review of the erosion control plan and inspection be performed by the Forestry Service?

Resolution: The contractor’s erosion control plan will suffice. The government will be inspecting it on each visit to ensure compliance.

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

8 8-19-21 email

Bidder Comment: In section H.1, the contractor is to identify the On-site Supervisor and On-Site Quality Control Inspector. Can this be the same person? (Dual Role)

Resolution: Inherent in Section H- Special Contract Requirements, this cannot be the same person.

Bidder Comment:

Resolution:

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

INSTRUCTIONS FOR COMPLETING SD FORM 818

COORDINATING OSD COMPONENT: Use this form to provide consolidated critical and substantive comments to the OSD Component that originated the issuance. Complete the classification header and footer, columns 1 through 5, and the first two entries in column 6. REVIEW THE COMMENTS, RESOLVE ANY CONFLICTING VIEWS, AND CONFIRM THAT THE COMPLETED MATRIX ACCURATELY REPRESENTS YOUR COMPONENT’S POSITION. Upload the form to the DoD Directives Program Portal IN MICROSOFT WORD FORMAT, with a scanned copy of the sign SD Form 106, “DoD Directives Program Coordination Record,” or coordination memorandum.

ORIGINATING OSD COMPONENT: Use this form to consolidate comments from all coordinators and to record adjudication of the comments. (To add comments from an SD 818 submitted by a coordinator, use the “Copy” and “Paste” tools on the Microsoft Word Standard Toolbar.) When consolidating comments, place them in the order of the pages/paragraphs they apply to (e.g., all comments from all coordinators that apply to page 1, paragraph 1.a., should be grouped together as the initial entries; all comments that apply to page 1, paragraph 1.b., should be grouped together next, and so on). Complete column 7 and the third entry in column 6. Adjust the classification header and footer and columns 1 and 2 as appropriate.

CLASSIFICATION – Enter the highest classification of the comments. If all are unclassified, mark the header and footer accordingly and ignore the column.

COLUMN 1 – Enter the number of the comment. Enter comments in the order of the pages/paragraphs they apply to.

COLUMN 2 – Enter the classification of the comment. If all comments are unclassified, mark the header and footer accordingly and ignore the column.

COLUMN 3 – Enter the appropriate information.

COLUMN 4 – Enter the appropriate information.

COLUMN 5 – Enter the appropriate information.

COLUMN 6 – Enter the comment type. Place only one comment per row. Do NOT include administrative comments concerning non-substantive aspects of an issuance, such as dates of references, organizational symbols, and/or grammatical errors.

(C) CRITICAL: When a Component has one or more critical comments, that Component’s coordination shall reflect a nonconcur. THE JUSTIFICATION FOR CRITICAL COMMENTS

MUST IDENTIFY:

– Violations of the law or contradictions of Executive Branch policy or of policy established in DoD issuances. The GC, DoD, or his or her representative shall identify legal objections as critical comments.

– Unnecessary risks to safety, life, limb, or DoD materiel; waste or abuse of DoD appropriations; or imposition of an unreasonable burden on a Component’s resources.

(S) SUBSTANTIVE: Substantive comments are made when a section in the issuance appears to be or is potentially unnecessary, incorrect, misleading, confusing, or inconsistent with other sections, or when a Component disagrees with the proposed responsibilities, requirements, and/or procedures. A substantive comment is usually not sufficient justification for a Component to nonconcur on an issuance. Several substantive comments when taken together may be grounds for a nonconcurrence.

COLUMN 7 – COORDINATING COMPONENT: Enter the comment in the area provided. Enter your justification for the comment and your requested or recommended changes in the area provided.

YOU MUST PROVIDE CONVINCING SUPPORT FOR CRITICAL COMMENTS IN THE JUSTIFICATION.

– ORIGINATING COMPONENT: Enter your justification for disposition of the comment in the area provided. Include any related communications with the coordinating Component. You must provide convincing support for rejecting critical comments.

COLUMN 8 – Enter whether you accepted (A), rejected (R), or partially accepted (P) the comment. Your justification for disposition of the comment in column 6 must be consistent with this entry.