Site Visit Questions - July 29 2025.pdf
PDF 64 KB Posted
- Solicitation number
- 12444725Q0021
- Issued by
-
Department of Agriculture Forest Service
About this file
This document is a Site Visit Questions and Clarifying Points for a Pest Control Contract at Grey Towers National Historic Site, dated 7/29/2025. The document provides detailed responses to various questions about the pest management contract, including specific requirements for Integrated Pest Management (IPM) across 11 buildings. Key clarifications include: contractors can access the site from 7am Mondays-Fridays, two lodging facilities (Buildings #9 and #10) have three bedrooms each, and the targeted pests include mice, various types of ants, carpenter bees, wasps, hornets, centipedes, millipedes, roaches, and other insects.
The document offers specific details about pest control in historic spaces, particularly Building 1's first floor. Clothes moth activity was last observed in April 2025, with weekly monitoring of traps and artifacts. Humidity levels in historic rooms were also tracked, with maximum humidity ranging from 76-78%, minimum from 56-66.5%, and average around 71-73%. Notable contract exclusions include bird emergency response, fumigation, upper curatorial storage IPM, animal exclusion work, and exterior bait stations. The contractor will be responsible for supplying and placing moth traps and equipment from the contract's start.
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Site Visit Questions and Clarifying Points for GT Pest Contract (Solicitation # 12444725Q0021) – 7/29/2025
Q: When is the earliest a contractor can get into the building for work?
A: All contractors are escorted through the site by a Forest Service employee, the earliest they can access the site to complete work is 7am Mondays-Fridays.
Q: How many bedrooms are in each lodging facility?
A: Buildings # 9 (Gatehouse) & 10 (Farmhouse) both have three bedrooms.
Q: Are birds included in the wildlife emergency response?
A: No.
Q: Are carpenter bees included in the targeted pests for IPM?
A: Yes, the list of targeted pests has been updated to expand the definition of bees included in this scope of work:
The targeted pests for bldgs. 1-11 IPM are mice, ants (carpenter, pavement, sweet, etc.) bees (carpenter, etc.), wasps/hornets/yellow jackets, centipedes, millipedes, roaches, crickets, flies, earwigs, springtails, spiders, ticks, conifer beetles and boxelder bugs
Q: What is the current activity level of clothes moths in the historic spaces in bldg. 1?
A: Within the 1st floor 4 historically kept rooms (Great Hall, Library, Gifford’s Office, and Sitting Room) there was last moth activity found in April 2025, we have not found new moth damage since. Clothing moth traps with pheromone lures are placed in each of these rooms & checked for new activity weekly. Additionally, the spaces are cleaned weekly, dusted & vacuumed. Past artifacts that have shown signs of infestation (wool rugs in the Great Hall & Sitting Room, throne chairs & Elk mounts in the Great Hall) are checked weekly for new signs of pest activity. All taxidermy mounts in these historic spaces are also checked, even if no past infestation has occurred.
Q: How old are the current clothes moth traps in historic spaces in bldg. 1?
A: These traps were placed by the Forest Service on June 6th 2025. They are typically replaced every 6 months. From the start of this contract on, the contractor will be responsible for supplying and placing these traps and any additional equipment.
Q: What are the current humidity levels in the historic spaces in bldg. 1?
A: Statistics from our data loggers from June 12 2025-July29 2025 show the following Maximum/Minimum/Average numbers for humidity in these rooms:
Sitting Room Max.: 78, Min.: 66.5, Avg.: 73.5
Exhibit Tower Max.: 77.5, Min.: 60.5, Avg.: 73.7
Great Hall Max.: 76.5, Min.: 63, Avg.: 71.4
Library Max.: 76, Min.: 56, Avg.: 71.9
Gifford’s Office Max.: 77, Min.: 62.5, Avg.: 71.3
Q: Is fumigation an expectation in this scope of work for clothing moth control in this contract?
A: No.
Q: Does the upper curatorial storage (bldg. 7) receive the same museum IPM as the historic rooms in bldg. 1?
A: No, this building is not included under the museum pest control IPM.
Q: Is animal exclusion work, part of this contract? I.e. filling gaps/crevices or holes in rooms, floor or ceilings.
A: No.
Q: Are exterior bait stations allowed?
A: No. Bait stations are to be placed along interior walls or door openings.
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