Grey Towers Pest Control Services(SOW)v1.pdf

Grey Towers National Historic Site

Pest Control Services

Background: Grey Towers National Historic Site (NHS) is owned and managed by the US Department of Agriculture, US Forest Service. It is located on Old Owego Turnpike, accessed from the intersection of West Harford and 9th Street in Milford, PA. Grey Towers served as the home of Gifford Pinchot, first Chief of the Forest Service, and later a two-term Governor of Pennsylvania. The Site is a regional tourist attraction and conference center attracting 15,000 to 20,000 visitors per year. Grey Towers and associated outbuildings occupy an area of approximately 102 acres overlooking the town of Milford. The principal building on the estate is the Grey Towers Mansion built in 1886. The Complex requires routine services to maintain its buildings, systems, and equipment in good working order. The Grey Towers Historic Site requires pest control services in and around its facilities to promote the protection of resources and to sustain a healthy environment. This contract includes a base bid of integrated pest management throughout the site and integrated pest management for museum-specific pests.

Option items include emergency call of indigenous wildlife control, preventative bedbug control in lodging buildings, and exterior power sprays to all buildings.

Statement of Work: The Contractor shall provide all material, labor, equipment, transportation, supervision, and management to develop and implement an Integrated Pest Management (IPM) Program for Grey Towers NHS. The work includes interior and exterior routine, non-routine, special response (emergency or unscheduled), preventative, and cyclical pest control services for eleven (11) federally owned historic and modern buildings. Work shall be performed in accordance with commercial industry standards and best practices, this statement of work, the contract terms and conditions, and federal, state, and local laws and regulations. Areas to receive pest control services are shown on maps attached.

Integrated Pest Management: The contractor shall conduct a thorough inspection of the eleven

(11) specified buildings and implement the IPM plan accepted at the time of award. Any changes to the IPM plan will require approval by the COR prior to implementation. The contractor’s IPM plan shall establish the strategy, frequency, and methods for conducting a safe, effective, and environmentally sound pest management program for the facilities specified. In developing the IPM plan, the contractor shall address treatments, schedule of treatments, continuous monitoring, pest response and removal procedures, record keeping, warranties, pest education and communication to prevent pests and disease vectors. The plan will describe the quality control method for ensuring systematic inspection of facilities and grounds for pest, a customer service call/emergency response system for pest removal, and how defective services are identified, resolved and/or prevented. The IPM approach should use targeted (effective, environmentally sound) methods including habitat/facility modification, biological/genetic/cultural control, mechanical/physical control, and where necessary, the judicious use of least hazardous pesticides. The IPM plan shall comply with all applicable Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), state/local regulatory guidance on pesticide storage, disposal, applications and spills.

- Performance Standards: Plan implemented as approved. Pests are controlled or eradicated. Bugs, rodents, and other vermin are aggressively controlled. All pesticides are mixed off site. All pesticides are disposed of properly at an approved off-site disposal area.

- Acceptable Quality Level: Valid customer complaints shall not exceed two (2) per month. Pests are controlled or eradicated. There is no sign of infestations, visible active bug populations or rodent in or around the buildings.

- Monitoring Method: Customer complaints and COR observations

Pest Suppression: Suppress, control, or eradicate pests in the interior, and immediately adjacent to the exterior, at the eleven (11) facilities as specified in accordance with an approved IPM plan.

Option item #2 pest control includes quarterly inspection and preventative treatment for bed bugs in the lodging facilities (Bldgs. 9 and 10).

Buildings and Uses: The following eleven (11) buildings located on the Grey Towers National Historic Site complex require pest control services. Two (2) buildings are utilized for government lodging, and the other nine (9) buildings are used for offices, public visitation, maintenance, exhibit, meetings, and archival storage. All square footage measurements are estimated and must be verified by the Contractor.

Building #1 – Mansion, stone masonry exterior, 3 story with basement/attic (26,529 SF), 151 Grey Towers Drive (offices, meetings, food service, public tours, exhibit space).

Building #2 – Letter Box, stone masonry exterior with basement (1,500 SF), 151 Grey Towers Drive (public tour passes and ticket sales, gift shop).

Building #3 – Bait Box, stone masonry exterior with basement (807 SF), 151 Grey Towers Drive (exhibit, meeting, and visitor film viewing).

Building #4 – Stables, wooden exterior, 2 story (1,870 SF), 151 Grey Towers Drive (landscaping tools/equipment, assorted storage).

Building #5 – Mansion Four Bay Garage, wooden exterior (1,010 SF), 151 Grey Towers Dive (vehicle parking, maintenance, assorted storage).

Building #6 – Maintenance Facility, Metal exterior (4,400 SF), 112 Service Road (offices, maintenance)

Building #7 – Upper Curatorial Storage, metal exterior (1,600 SF) 114 Service Road (archival storage).

Building #8 – Lower Curatorial Storage, vinyl siding exterior (730 SF) 122 Old Owego Turnpike (archival storage).

Building #9 – Gate House, 3 bedrooms, 2 story with basement/attic (2,370 SF), 122 Old Owego Turnpike (lodging)

Building #10 – Farmhouse, 2 bedrooms, 2 story with basement/attic (2,200 SF), 135 Old Owego Turnpike (lodging)

Building #11 – Maintenance Four Bay Garage, metal exterior, (1,640 SF), 112 Service Road (vehicle parking, maintenance, assorted storage).

Qualifications of Contractor: Provide a licensed pest control manager to support this contract and available within twenty-four (24) hours to meet with government personnel. All contract employees that apply pesticides must meet the Pennsylvania state pesticide application certificate/license requirements (https://www.ars.usda.gov/northeast-area/docs/she/state-of-pennsylvania-pesticide-applicator-certification-requirements/). Familiarity with Museum Pests working group and their best practice standards (https://museumpests.net/). Prior experience working in a museum or gallery setting. Training in public safety and maintaining aesthetics when placing traps. The contractor will be responsible to ensure that the licenses/certifications and training of contractor personnel are kept current. In addition, all mixing and storing of pesticides shall be performed off site. If employee technician is not skilled in pest inspection, the contractor shall fill in this knowledge gap with quarterly quality control inspections by trained staff in pest identification.

- OPTION ITEM 1: valid commercial wildlife pest control permit issued by the PA game commission.

Targeted Pests: Targeted pests include but are not limited to mice, ants (carpenter, pavement, sweet, etc.), bees (carpenter, etc.), wasps/hornets/yellow jackets, centipedes, millipedes, roaches, crickets, flies, earwigs, springtails, spiders, ticks, conifer beetles, and boxelder bugs. All buildings should have both rodent and insect control measures in place

Option item #1 includes emergency call response for additional pests, such as snakes, chipmunks, squirrels (red, grey, flying) and bats that are indigenous to the area. Option item #2 includes quarterly preventative bedbug services to lodging buildings (bldgs. 9 & 10).

Insect Control: Targeted pests include but are not limited to ants (carpenter, pavement, sweet, etc.), bees (carpenter, etc.), wasps/hornets/yellow jackets, centipedes, millipedes, roaches, crickets, flies, earwigs, springtails, spiders, ticks, conifer beetles, and boxelder bugs.

- Non-pesticide products used: Contractor shall use non-pesticide methods of control whenever possible, and when necessary, targeted pheromone traps. Sticky traps should be used to evaluate indoor pest control efforts. Traps should be placed in critical areas throughout all eleven (11) buildings onsite, around perimeter walls, and near doors.

Rodent control: Targeted pests to include, but not limited to, mice, rats.

- Non-pesticide products: Non-pesticide products include bait stations, and when necessary mechanical traps. Bait stations must be tamper-resistant rodent (rat) bait stations and placed on the floor in a manner that would not impose a hazard to humans or domestic pets. The Contractor will be responsible for removing and disposing of any carcasses off site. Traps should be placed in critical areas within the eleven (11) buildings onsite, around perimeter walls, and near doors. Traps should be monitored regularly, and their contents recorded.

https://www.ars.usda.gov/northeast-area/docs/she/state-of-pennsylvania-pesticide-applicator-certification-requirements/ https://www.ars.usda.gov/northeast-area/docs/she/state-of-pennsylvania-pesticide-applicator-certification-requirements/ https://museumpests.net/

- Pesticides used: Contractor must apply chemicals/products that have been reviewed and approved in advance by the COR.

Museum Pest Control: Targeted pests to include, but not limited to, webbing clothes moth, case making clothes moth, dermestid beetle, silverfish, book lice.

- Non-pesticide products: Non-pesticide products include insect sticky traps and when necessary, targeted insect pheromone traps. Traps should be placed in critical areas within the Mansion (building 1) around perimeter walls, and near doors. All traps should be inspected, and their contents recorded. Contractor must report any findings and recommendations for further treatment to COR. When placing traps, Contractor must never touch museum collections unless otherwise instructed. Use only pencils or digital note-taking aids when in the historic spaces of the Mansion. Avoid leaning on, marking, or disassembling any display or storage furniture. Any damage to museum spaces or property shall be reported to the COR and CO in writing within twenty-four

(24) hours of the occurrence.

- Pesticides used: Application of insecticides will be done based on the results of the monitoring program. Regular spraying in collections areas will not be done.

Contractor must apply chemicals/products that have been reviewed and approved in advance by the COR and Curatorial Department.

Option Item 1, Wildlife Control: Emergency call response to targeted pests include snakes, chipmunks, squirrels (red, grey, flying) and bats that are indigenous to the area.

- Non-pesticide products: Non-pesticide products of wildlife control include foot hold traps, box traps, cage traps, nets, and snares. Devices must be tagged or labeled with the permit number, or trapper I.D. number. Contractors will perform maintenance and/or removal of findings in traps, which includes the removal of species and re-setting of the trap when necessary.

- Pesticides Used: Contractor must apply chemicals/products that have been reviewed and approved in advance by the COR.

Option Item 2, Quarterly preventative bedbug service to lodging facilities

- Application of insecticides are to take place quarterly in preventative measures to all lodging facilities (bldgs. # 9 & 10).

- Pesticides used: Contractor must apply chemicals/products that have been reviewed and approved in advance by the COR.

Option Item 3, Exterior Power Spray to Bldgs.: targeted pests to include ants (carpenter, pavement, sweet, etc.), bees, wasps/hornets/yellow jackets, centipedes, millipedes, roaches, crickets, flies, earwigs, springtails, spiders, ticks, conifer beetles, and boxelder bugs.

- Application of insecticides in the form of exterior power sprays are to take place three times a year. Sprays will be done to exterior all eleven (11) buildings.

- Pesticides used: Contractor must apply chemicals/products that have been reviewed and approved in advance by the COR.

Service Reports: Within five (5) calendar days after each scheduled treatment, prepare and submit a service report describing work performed, date of application, products used, type of trap, trap placement positions (plot plan for each floor), operator, new signs of pest activity, progress on previously noted infestations, any newly noted infestations or pest activity, and plan for treating infestations.

- Performance Standards: Service reports detail the service, applicator, date, and any new areas of concern with solutions.

- Acceptable Quality Level: Reports are submitted to the COR no later than five (5) calendar days.

- Monitoring Method: COR review of reports.

Products List and Material Safety Data Sheets: The Contractor will submit a list of treatment products and safety data sheets to the COR with the IPM Plan. The list shall be updated if new products are added or deleted.

Safety/Emergencies: The Contractor shall maintain a comprehensive health and safety program, to include a Pesticide Emergency Spill Plan as created and submitted during the solicitation phase. An updated copy of the contractor’s health and safety plan shall be provided to the CO for approval as changes occur.

Emergency calls: The contractor shall respond to emergency calls within 24 hours after notification during normal business hours. The contractor shall prepare and submit a written report within two business days after the emergency call. The report shall include the date and time of the service call, what was performed, and the name of the technician performing the call.

ONLY the CO or the COR are authorized to place an emergency call.

Pesticide Dispersal Equipment: All pesticide dispersal equipment, including bait stations and trays if applicable, shall be clearly and plainly marked with “DANGER” … “PESTICIDES”, or as required by applicable regulations. The Contractor will provide all safety notices for posting in treated areas to COR. Vehicles used to transport pesticides shall not be left unattended unless properly locked and secured. Vehicles used in treatments shall not damage or rut the turf.

Proposed spraying by tank method requires approval and coordination with COR. Not all buildings are easily accessible by vehicle and/or have thick adjacent historic vegetation.

Protection of water resources: The Contractor shall comply with all Federal, State, and County laws concerning pollution of rivers and streams. The Contractor shall take special measures to prevent materials from entering public waters including, but not limited to, soil, chemical, fuels, oils, greases, bituminous materials, herbicides, and insecticides. Washing of equipment, vehicles, containers, etc. on site is prohibited. Pesticides shall not be applied to water or within at least thirty (30) horizontal feet of lakes, wetlands, or perennial or intermittent springs and streams. No pesticide shall be applied within one hundred (100) horizontal feet of any public or domestic water source.

Work hours: The Contractor may schedule treatments to satisfy the requirements of each building or activity at Grey Towers, which will vary by season, pest species, visitation, and workload. The Contractor may be required to provide service at facilities and activities on weekdays and weekends based on the facility/activity’s operating schedule. Normal business hours are Monday through Friday, 8:00 am – 4:30 pm excluding Federal Holidays. It is preferred that work be completed in the early morning, so as not to disturb conferences, public tours, and general site visitation. Work outside of these days and hours to include weekends if necessary to avoid overlap with treatments and public visitation must be coordinated and approved with COR ten (10) calendar days prior to service.

Annual Work Schedule: Submit an annual schedule ten (10) calendar days after award for pest control services in accordance with the IPM plan. Identify the services, locations, estimated date of performance and duration Provide onsite service confirmation date to the COR at least ten

(10) calendar days prior to actual on-site work. Notification is essential to coordinate with, obtain facility access, and prevent disruption to the site operations and public activities. Revise schedule as necessary or as requested by the COR. Annual schedules for option years of performance are due within ten (10) calendar days after the Forest Service exercises the option.

- Performance Standards: Work is executed in accordance with the annual schedule.

Advanced notification provided ten (10) calendar days prior to actual onsite work.

- Acceptable Quality Level: COR has adequate notice prior to onsite work. Missed scheduled treatments do not exceed two (2) per year.

- Monitoring Method: COR observations and customer complaints.

Contracting Officer’s Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is the Contractor’s main point of contact for work related issues. The COR has the right to reject or require correction of any deficiencies found in the work or deliverables that do not meet specifications. The COR is not authorized to change any terms and conditions of the resulting contract. Unresolvable issues, obligations, or de-obligation of funds or changes to the contract terms and conditions must be referred tot eh Contracting Officer for resolution. The Contracting Officer will notify the Contractor in writing of the assigned COR and their requisite authorities ten (10) calendar days after contract award.

Government Furnished Property or Facilities: No Government furnished property, or facilities will be available on this contract.

Government Furnished Services: The Government will furnish utilities (electricity, potable water, and restrooms) at no cost to the Contractor. Washing of equipment, vehicles, containers, etc. on-site is prohibited.

Damage to Government Facilities and Land Areas: The Contractor shall restore or repair any Grey Towers property, including but not limited to, facilities, structures, land, and natural resources damaged as a result of Contactor’s (employees and subcontractors) actions wile performing the requirements of this contract. The damage shall be reported to the COR and CO in writing within twenty-four (24) ours of the occurrence.

Payment: Payment may be requested at a minimum every thirty (30) calendar days. Invoices shall be supported in IPP with sufficient detail justifying the request. Payment will be processed upon COR acceptance of the invoiced work.

Quality Control and Assurance: The Contractor is responsible for the quality of services provided under this contract. The Forest Service relies on the contractor’s assurances that the service tendered for acceptance conforms to the contract requirements. The Forest Service may conduct quality assurance for its benefit and has the right to refuse acceptance of nonconforming services. The Forest Service may evaluate the quality of services provided but retains no control over the services rendered (e.g., professional judgments, diagnosis or specific pest treatment).

Quality of service issues will be resolved in accordance with Contract Clause FAR 52.212-4(a).

Deliverables

Deliverable Media Submit to Submission Date Product list and material safety data sheet (Para 3.0)

Electronic COR Ten (10) calendar days after award.

Service Reports (Para 2.0)

Electronic COR Five (5) calendar days after scheduled treatments.

Annual Work Schedule (Para 7.0)

Electronic COR Within ten (10) calendar days after award or an option period of performance if exercised.

Attachments

1. Grey Towers Site Map

2. Grey Towers Building Legend