Badge Request Process.pdf

Forest Service Savannah River Site Badge Request for EES Contractors

Badge Request Form Web Link https://forms.office.com/g/UsRLw0LdtG

Subcontractor or New Employee Badge Request: Submit at least 2 weeks prior to the proposed date needed in order to allow sufficient time for review, scheduling of GET training and approval.

Visitor Badge Request: Submit at least 5 days prior to the proposed date needed in order to allow sufficient time for review, approval, and processing.

Savannah River Site Home page - https://www.srs.gov/general/srs-home.html General Employee Training (GET): https://cat.srs.gov/GET/ Consolidated Annual Training (CAT): https://cat.srs.gov/cat/CatLauncher.html Safeguards and Security Annual Refresher: https://cat.srs.gov/TRGSEC24/

Turning in Badge: Employees/subcontractors must process out through the SRS Badge Office on the last day Site access is required. If the last day of Site access occurs when the SRS Badge Office is closed, the badge must be retrieved by Manager or Subcontract Technical Representative and returned to the Badge Office on the next business day. If an employee’s badge is not recovered or forms are not received within two weeks of last day of site access, the badge must be treated as stolen Government property, resulting in Site Access Authorization Denial (SAAD) enrollment. SAAD enrollment will be effective for a minimum of one year, or until the badge is recovered from the employee and returned to the SRS Badge Office. SAAD removal is not automatic after one year but must be approved by the Federal Cognizant Security Office (currently DOE-SR). Subsequent rebadging will be denied until all required actions are complete.

https://forms.office.com/g/UsRLw0LdtG https://www.srs.gov/general/srs-home.html https://cat.srs.gov/GET/ https://cat.srs.gov/cat/CatLauncher.html https://cat.srs.gov/TRGSEC24/

Name (Last, First M): Enter full name as on Driver’s License, including suffix (Sr., Jr., I, III).

Have you ever had a DOE SRS badge:

No: for first time badging, expired badge, been two years since being on Site, or getting visitor badge.

Yes: two year or less working on Site and/or have an expiring badge.

What is your DOE ID: on top on the white-photo badge with a barcode, one letter and four digits.

USDA Savannah River Badge request type:

Contractors: Visitor Site Badge (10 days or less) or Subcontractor Site Badge

Company name you work for: Click “Other” and enter company name

– CMM, Pyramid, Dukes, Today Tomorrow Enterprise, Gold Mech Services, etc.

* Government issues PIV Card (HSOD-12): for those currently employed with a federal agency.

Company Address: Please enter company address.

Company phone number: Please enter company phone number.

Are you a truck/delivery driver (including logger trucks): Yes/No

Type of DOE Badge Requesting: Visitor badge (10 days or less) or Subcontractor (11 days or more)

Program you will be working for: Engineering

COR or Program Manager you are working for: Jeremy Prince, Ron Moseley, Travis McCullough, or Willie Holston

Purpose of your visit: Brief purpose of your visit to Site

Your Home Address: please provide accurate information.

Your Telephone Number (ex (XXXX) XXX-XXXX): please provide accurate information.

Your email address: please provide accurate information.

Your Date of Birth (ex. 01/01/1980): please provide accurate information.

You a United States Citizen: Yes/No

Social Security Number (ex. 555-55-5555): please provide accurate information.

Confirm Social Security Number: please provide accurate information.

General Employee Training Needed (GET): YES Regardless of current badge status

Access Date to Site (ex. 01/01/1980): enter the date you plan to start work.

Tentative Planned Exit Dates (ex. 01/01/1980): enter the date you plan to end work (cannot exceed one year from start date)

WHAT TO EXPECT AT THE BADGE OFFICE

Badge Office hours of operation are Monday - Friday, 6:30 a.m.-3 p.m. The office will be closed each day 11:15 am – noon. (Closed on all site-approved holidays).

(Your site contact should give you direction on when to go to the badge office and/or Site Medical)

Badge Office “Waitwhile” Queuing System

1. Waitlist Check- In Link: https://waitwhile.com/welcome/srs-kiosk

2. Upon reporting to the badge office, please sign into Waitwhile via your personal device or the iPads available inside the Badge Office lobby.

3. Upon check in, you will be served as soon as possible.

4. You may wait in the lobby or in your vehicle until it is your turn to be served.

5. Please be aware that large bags are not allowed inside the Badge Office lobby.

Contacts

Phone Number: BADGE (2-2343) [if you are off-site dial

(803) 952-2343]

Prompt 1: Badging Office – badgeoffice@srs.gov

Directions: Access to SRS is restricted to badged personnel only. In most cases, a visit to SRS or Savannah River National Laboratory (SRNL) starts at the SRS Badge Office - located in Building 703-46A (just off of SRS Road 1). See map below. For more precise directions input 33°20’39.8”N 81°44’28.3”W into your GPS or preferred internet map service or visit www.srs.gov to download directions and maps

Savannah River Site mailto:badgeoffice@srs.gov http://www.srs.gov/

BADGING REQUIREMENTS

To be badged for entry to Savannah River Site, individuals must present ONE of the following identification documents:

• U. S. Passport or U. S. Passport Card.

• REAL ID-compliant Driver’s License or Identification Card

• Enhanced Driver’s License

• HSPD-12 PIV Card

• Department of Defense (DoD) Common Access Card (CAC) – Except CACs with blue bar

OR a combination of one selection from List B AND one selection from List C below:

∗ Driver’s licenses and ID cards from compliant, extension, and grace period states are acceptable.

∗ If a state is deemed noncompliant, driver’s licenses and ID cards from that state WILL NOT be accepted to establish identity (List B).

However, if other documents presented do not include a photograph (for example, combination of voter’s registration card and Social Security card), driver’s license or ID card from non-compliant state may be presented for facial recognition.

At least one document, issued by a state or Federal agency, must include the individual’s name and a photograph to establish facial recognition.

• All documents must bear the same name.

• All documents must be originals or certified copies; photocopies will not be accepted.

• All document must be unaltered.

• All documents must be unexpired.

Please note: To complete an HSPD-12 enrollment, two forms of identification are required despite single forms being acceptable for site specific badging.

HSPD-12 enrollment is required for DOE/National Nuclear Security Administration {NNSA) contractors, and subcontractors who require long-term {greater than six months) physical and logical access to DOE/NNSA resources. Please see below for US ACCESS acceptable forms of ID for HSPD-12 enrollment.

Savannah River Site

LIST B LIST C

Documents that Establish AND Documents that Establish

Identity Employment Authorization

1. Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address

2. ID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address

1. A Social Security Account Number card, unless the card includes one of the following restrictions:

(1) NOT VALID FOR EMPLOYMENT

(2) VALIDFORWORKONLYWITH INS

AUTHORIZATION

(3) VALIDFORWORKONLYWITH DHS

AUTHORIZATION

2. Certification Birth Abroad issued by the Department of State (Form FS-545)

3. Certification of report of birth issued by the Department of State (Form DS-1350)

3. School ID card with a photograph

4. Original or certified copy of birth certificate issued by a State, county, municipal authority, or territory of the United States bearing an official seal

4. Voter's registration card

5. U.S. Military card or draft record

6. Military dependent's ID card

5. Native American tribal document

7. U.S. Coast Guard Merchant Mariner Card

6. U.S. Citizen ID Card (Form I-197)

8. Native American tribal document 7. Identification Card for Use of Resident Citizen in the United States (Form I- 179)

9. Driver's license issued by a Canadian government authority

For persons under age 18 who are unable to present a document listed above: 8. Employment authorization document issued by the Department of Homeland Security

10. School record or report card

11. Clinic, doctor, or hospital record

12. Day-care or nursery school record

Acceptable Forms of ID

You must have two physical and current forms of identification: at least one must be a primary form of ID.

If the names on your forms of ID do not match, you may need to bring the appropriate linking documentation, such as a marriage license or court order, that shows the change in names. If your name will soon change, contact your sponsor to learn what to do.

Primary Form You can bring two of these, but you must have at least one:

• U.S. passport or passport card.

• Permanent resident card or alien registration receipt card (Form I-551).

• Foreign passport.

• Employment authorization document with a photo (Form I-776).

• State-issued driver's license or ID.

• State-issued photo ID card.

• U.S. military ID card.

• U.S. military dependent’s ID card.

• PIV card.

Secondary Form Bring one of these unless you have two primary forms.

• U.S. Social Security card (not laminated).

• Original or certified copy of a birth certificate issued by a state, county, municipal authority, or outlying possession of the United States with an official seal.

• Voter registration card.

• U.S. Coast Guard Merchant Mariner card.

• Certificate of U.S. citizenship (Form N-560 or N-561).

• Certificate of naturalization (Form N-550 or N-570).

• U.S. citizen ID card (Form I-197).

• ID card for use by a resident citizen in the United States (Form I-179).

• Certification of birth abroad or certification of report of birth issued by the Department of State (Form F-

545 or Form DS-1350).

• Employment authorization document issued by Department of Homeland Security (Form I-766).

• Driver's license issued by a Canadian government entity.

• Native American tribal document.

• Veteran Health Identification Card.

• Agency ID badge issued by federal, state, or local government agency or entity with a photo — not a facility access badge.

• Another piece of evidence that meets the requirements of SP 800-63A [PDF].

Savannah River Site

You cannot complete your appointment if you do not have the appropriate documents with you. An expired form of ID (including your PIV card) is not acceptable for either enrollment or activation appointments.

Unacceptable Forms Identity documents that will not be accepted include:

• Student ID card (from any university).

• Company ID card.

• Gun or firearms permit.

• License to carry.

• Hunting or fishing permit.

• Facility badge.

• Temporary driver’s licenses.

• Selective service card.

• Foreign driver’s license (other than Canada).

• Library card.

• Temporary PIV card.

• Marriage license (but this can be shown when there are different names on a birth certificate and a current driver’s license, for example).

Examples

Primary Secondary Result State driver’s license U.S. Social Security card Acceptable U.S. passport State driver’s license Acceptable U.S. military ID card Department of State ID card Acceptable U.S. Social Security card Voter registration card Unacceptable (no primary form) State driver’s license State ID card Unacceptable (driver’s license or ID card is one primary form) Expired PIV card State driver’s license Unacceptable (none can be expired)

Linking documents

Linking documents, such as a marriage license or divorce decree, must contain both the previous and current names.

Primary Secondary Linking document Result

State driver’s license with maiden name

U.S. military dependent ID card with married name

Marriage license with both names on it

Acceptable

U.S. passport with married name

State driver’s license with maiden name

Court record linking the two names

Acceptable

Savannah River Site

Prohibited Articles (Manual 7Q, Procedure 312)

The following are considered prohibited articles and are prohibited at SRS and its facilities unless in the possession of a person with a valid pass:

• ALL firearms (Exception: shotguns belonging to hunters who have been issued SRS hunt permits and are participating in authorized hunts and those approved by DOE) − Firearms are not allowed on any part of the Federal property at SRS. This includes the General Site

PPA of the Aiken and Augusta Parking lots in the 700 Area, even if the owner is in possession of a valid state issued Concealed Carry Permit (CCP). Firearms are prohibited on SRS

• Simulated firearms [Exception: obvious children’s toys determined by the Protective Force (PF) supervisor]

• Potential weapons (i.e., cross-bows, bows and arrows, sling-shots, martial arts weapons such as billy clubs or nunchakus, machetes, butterfly knives, other fixed-blade knives not intended as eating utensils or required in the performance of duty, and personal knives with blades greater than or equal to (>) 2 1/2" inches in length)

• Ammunition, gun powder (Exception: empty or fired cases) and explosives

• Incendiaries and accelerants such as gasoline/diesel fuel (not contained within factory-installed fuel tank), explosive materials and related devices (i.e., fireworks, blasting-caps)

• ALL alcoholic beverages

• Non-prescription narcotics, illegal drugs, controlled substances and drug paraphernalia or articles used in the sale, manufacture, delivery, or possession of illegal drugs. These articles include syringes with hypodermic needles, roach clips, spoons, vials and pipes designed to smoke hashish or marijuana

• Tear gas, chemical mace, and devices containing chemical agents, chloroacetophenone, orthochlorobenzalmalononitrile, or other chemical irritants [Exception: containers of two ounces or less of pepper or mace sprays carried for personal use are permitted at SRS with the exception of Material Access Areas (MAA)]

• Stun guns or Tasers (small device that generates an electric shock)

• ALL Unmanned Aerial Systems (UASs) and Unmanned Ground Systems (UGSs). This includes

Unmanned Aerial Vehicles (UAVs), drones, quadcopters, gyrocopters, remote control aircraft, model aircraft, remote controlled vehicles, robotic devices, etc.

• Synthetic Urine

• Marijuana-based products (cannabidiol (CBD) oils, lotions, creams, etc.).

To minimize delays during the vehicle inspection process, employees should check their vehicle prior to arriving at the perimeter barricades for items not required in the performance of a job on Site. Some examples include:

• Solvents

• Paint thinners

• Propane tanks

• Garden and yard tools such as garden hoes, shovels, pitchforks, digging tools, pruners, rakes, tools for watering, branch cutters, shredders, chippers, garden tools for weeding, garden trowels, garden tillers and cultivators, hedge cutters, weed-eaters, chain saws, pipes, yard brooms, electric blowers, electric trimmers, electric vacuums, and lawn mowers

• Cutting tools

• Tool boxes

• Containers and luggage

Personally-owned recreational vehicles are not allowed to enter the SRS such as:

• Boats

• Campers/travel trailers

• Motor homes/Recreational vehicles

• Cargo trailers

• ATVs

• Riding mowers