El_Portal_Issue_Log_15Apr19_-_FINAL.pdf

Revitalization of El Portal Visitors Center El Yunque National Forest

Item # Reference Category Action Item Responsible Party

Response

1 SOW p86/87 Format Is there a standard format template bidders should use? CS No. See Bid Schedule on SOW p5-6/87 for breakdown of Items to be priced. NOTE: Section B.1.1.l. should read 'Theater.' Add 'Other' line Items as required.

1a SOW p86/87 Format And does this count towards the 30 page limit? CS Yes.

2 SOW p9/87 Scope During the March 13, 2019 site visit it was mentioned that the Catalina Service Center is not part of the scope of work of this Solicitation. Section 2. D-4 (p9/87) of the Design Build Project Scope for the Revitalization of El Portal Visitor Center and Site states that: This programing report (referring to the El Portal and Catalina Project Programing Report of 27 July 2018) will serve as the basis of design and starting point for this project. If the first underlined assertion is correct, please clarify that the Catalina Service Center and Site is not part of the referenced Solicitation RFP since many firms visiting the project were also confused in this issue.

CS Per the Revitalization of El Portal Visitors Center Building and Site SOW, only El Portal is included in the scope of this project. While the referenced study looked at both facilities, the material is only relevant insomuch as it applies to El Portal itself. Any other material is provided for context.

3 SOW p12/87 Scope Section 3.C.4 excludes various Items of work (i.e.: modular walls, furniture…) which are part of the work listed in the Programming Report. Please clarify that the former takes precedence and excludes the latter.

CS See Item #2. Per the SOW, systems furniture and modular walls are not included in the scope of this project.

4 General Scope When speaking of the immediately above modular walls: are these wall part of an office furniture module?

CS See Item #3.

5 SOW p6/87 Scope As pertains to Section B (Supplies or Services and Prices/Costs) B1, please clarify the following :

N/A N/A

5a SOW p6/87 Parking Where is the parking lot to be located and limited by? GA See Revised El Portal Proposed Parking for Transportation Plan_Nov2006 with locations for 200 spaces indicated.

See Item #18.

5b SOW p6/87 Site What is the location and limits of any required off-premises sewer (IE: sanitary pump station improvements), water and power improvements or new hook-up points?

GA Sanitary pump station of located just NE of El Portal.

5c SOW p6/87 Scope What will the site’s building design units be in: Metric or Imperial? CS Imperial.

5d SOW p6/87 CADD Will the Forest Service favor, prefer or specify BIM based design for interior and exterior design?

CS REVIT is required.

5e SOW p6/87 Site Has the FS determined any required improvements to access/proximity roads or routes? GA DBC to consider improvements site and parking access roads, service court and service road.

5f SOW p6/87 POP For Bid Additive No. 1. How much time will be allocated for design and for construction? CS If awarded, Bid Additive No.1 and 2 will be performed concurrently with base bid design/construction.

6 SOW p16/87 POP When referring to Section F (Deliveries or Performance) Item F.1.4.c. (p16/87): How much time will be allocated to government reviews c(1), c(2), and c(3)?

CS Per Section F.1.4.a, Government Review is 30 days concurrently for Items c.1-3..

7 SOW p23/87 N/A As relates to Section H: CS N/A 8 General Site Visit Will another site visit be arranged for additional assessment? GA No. For further reference, a video of has been posted at https://arcg.is/yC919.

9 SOW p7/87 Contact Is your Christopher.ford@usda.gov email correct or this one, cjford@fs.fed.us for contacting you?

CF Please use christopher.ford@usda.gov

10 N/A Scope In administrative areas we found a lot of furniture and documents. Will USDA remove all sensitive material or should we dispose all as is found on recent site visit?

CS All Items will be removed by EYNF prior to NTP.

11 SOW p7/87 Contact Just to make sure, on p85/87 Submission is to your email address Christopher.ford@usda.gov and not hard copy is required to submit to your address on page 4, at Atlanta, GA.

CF See Item #9.

12 General Electrical Can you provide copy of water and energy consumption for this facility? GA Only power data is available. See Attachment B: EYNF Power Bills.

13 N/A Scope In your SF1442 there is no scope of works for Catalina Building. Please clarify if we have to disregard any information about improvements proposed to Catalina Building.

CS See Item #2.

14 SOW p87/87 Format Do product types descriptions and performance specifications count towards the page limit? CS Yes.

15 SOW p87/87 Format When viewing Section M (Evaluation Factors for Award) M.1.C: Do the resumes and experience qualification of individuals and firms count towards the page limit?

CS Yes.

16 Not used. Not used Not used. Not used. Not used.

Questions and Clarifications 22 March 2019 DISCUSSION Items

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Response Questions and Clarifications 22 March 2019 DISCUSSION Items

17 SOW p23/87 LEED LEED Certification: El Portal Building and Site remodeling must attain: Silver LEED Certification. This accounts for 50 LEED points. The established table on the link suggests 62 LEED points. May you please advise the difference? Can we suggest with specific strategies, how to obtain the different additional points?

CS Designer(s) of Record should propose strategies to meet LEED requirements.

18 SOW p5/87 Parking Parking Site final parking spaces quantity for this intervention: Is it 200 total including existing, or is it 200 additional parking spaces?

CS Two hundred (200) additional parking spaces total. Construct a pedestrian bridge similar to existing from El Portal to the indicated parking area. Restroom facility shall have four (4) WC fixtures each for men and women. Provide two (2) 10'x20' bus shelters with seating, power, lighting and ceiling fans; and one (1) 6'x8' fee booth with power and HVAC. Style and material for facilities shall/match and complement existing construction.

18a SOW p5/87 Parking Where is the designated location for the required additional parking spaces? CS See Item #5a.

18b SOW p5/87 Parking What’s your designated quantity spaces for each of the following vehicle types? CS See below.

18bi SOW p5/87 Parking ADA (As required by code, or more than this amount)? CS Two hundred (200) total spaces with accessible spaces as required by ABAAS, Table F208.2..

18bii SOW p5/87 Parking Mini buses CS Six (6) tour bus and six (6) mini-bus (6) spaces.

18biii SOW p5/87 Parking Typical parking (As required by code, or more than this amount)? CS Two hundred (200) total spaces with accessible 18biv SOW p5/87 Parking RV’s CS None.

19 SOW p9/87 Parking Catalina Building: Will Catalina Building be included in this proposal, as well as the corresponding interconnecting walkways and parking site? (Project Programming shows both, El Portal and Catalina. Other documents only make reference to El Portal). In addition during the recent site visit, one of the FS representatives mentioned that Catalina Building is not part of the Scope. Please confirm.

CS See Item #2.

20 General Electrical Electrical Substation (El Portal): The design guidelines (electrical strategies) suggest a Dry Type transformer to replace the existing 500 KVA vault type substation; can an alternate solution be proposed? Dry Type transformers are not suitable to operate in high humidity environments.

GA Designers can propose alternate solutions.

21 General Electrical Electrical demand: Is there pre-hurricane electrical demand (KVA) data available? Or perhaps PREPA electrical bills?

GA See Item #12.

22 SOW p85/87 Format Architectural design narrative: Is there any specific requirements for the architectural design narrative format? Can it be (4) 11’ x 17” pages with color images and text?

CS Allowed, as long as pages are Z-folded to fit.

23 General CADD Would it be possible to obtain elevation drawings in order to determine existing wall heights?

CS No.

24 Programming Document

SOW Page 12 of 107, Section 1.3 (Project Programming), requires to interview Forest Service Leadership Staff in order to define the project planning, functional and space programming and other tasks. Please provide the name and information of the point of contact for this interview, as well as the date established for this meeting.

CS Interviews will be scheduled after award.

25 General Site Visit Please provide the name or point of contact for the coordination of another site visit, which would allow us to verify field measurements and gathering of necessary field data.

CF The government has provided access to a virtual site visit. We have determined that an additional physical site visit is not necessary for initial award. Please visit https://arcg.is/yC919

26 General POP Form SF 1442 indicates 730 calendar days as the contract time. Optional Form 336 (4-86) indicates the Period of Performance to be from 04/30/2019 to 05/30/2021 which represent 30 additional days. Another document included in the link shows 190 calendar days to accomplish design and 540 for the construction phase. Please confirm the correct contract time.

CF The period of performance for this contract requirement is 730 days.

27 General Scope The RFP requires that the Landscaping work shall restore areas to a “pre-storm” condition.

How are we going to determine the “pre-storm” condition? Are we going to be provided with that information?

CS Disregard.

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Response Questions and Clarifications 22 March 2019 DISCUSSION Items

28 SOW p10/87 Architectural New doors and windows material is defined as PVC. Will another type of material also be accepted? (For example; aluminum & glass)?

CS Per Section C: 2.D.2.a, high-efficiency and impact resistant. Material as described in programming document.

29 General Architectural ThyssenKrupp has recently informed that the existing elevator make & model (and its components) is no longer under production. Will another elevator vendor, different to ThyssenKrupp be accepted?

CS Other comparable manufacturers will be considered.

30 SOW p10/87 IT What is the amount of security cameras required and where exactly are these going to be observed and/or monitored?

CS As recommended by DBC designer for complete security and monitoring.

31 General IT There is a requirement of a radio system. Where are the bases for these portable radios be located and how many of them?

CS No radio bases.

32 General Extension We respectfully request the consideration of additional time for the Proposal Response submission.

CF The solicitation was extended on 04/01/2019. The solicitation period now concludes 05/02/2019 at 1200 PM/ET.

33 General Site Visit Will the Forest Service publish the attendees list for the site visit 3/13/19? If so, when can we expect it to be published to FBO?

CF No we will not be publishing the site visit attendee list.

34 General Permitting The RFP documents state that DBC is responsible for permits. Can you shed more light on the different Federal agencies the DBC would be required to attain permits from (i.e. Corps of Engineers, Fish & Wildlife, DEP/EPA, etc.). Conversely, is the job exempt from the requirements of the local regulations, including the "Reglamento Conjunto de Permisos Para Obras de Construccion y de Usos de Terrenos" (translation- "Unified Permit Regulations for Construction Projects and Land Use")

CS The DBC is responsible for researching, meeting, obtaining and paying all applicable codes and permits in the jurisdiction.

35 SOW p6/87 Scope Section B (Item 1C and 1D) mentions a "forest transportation plan" to which the DB must design and construct to. Can this plan be made available to us so that we can provide the Forest Service with our proposed Technical Approach?

CS See Item #18. The 'forest transportation plan' will be provided to successful Offeror, if Bid Additives are awarded.

36 General Site Are there any special restrictions for disturbing/removal of foliage (trees, etc.) on site? GA All areas of new proposed work identified in the design need to be consulted with the FS for approval before any vegetation can be removed when construction begins.

37 SOW p85/87 Evaluation Criteria

Item 4D under the heading "Price Quote" states "The Government's intention for this binder is to allow Offerors to illustrate their capabilities that meet the USDA Forest Service needs".

What is the "Binder"? I would presume, that because it is contained within the "price Quote" section, that the "Binder" is synonymous to the Volume II "Price Quote" submission.

Please clarify.

CS Delete "for the binder."

38 SOW p87/87 Evaluation Criteria

Item 2C states that the "price factor will not be rated". Does this necessarily mean that Volume II will not be reviewed at the outset? I ask this question since we plan on including other "Evaluation Criteria" within Volume II. Please clarify.

CF The price factor will not be rated in terms of lowest price to determine best value; however proposed pricing will be evaluated for price reasonableness through comparison with the IGE and market prices.

39 N/A Format The FBO site is not allowing upload of questions to the solicitation site. Can you clarify if all of our questions submitted have been accepted after being sent directly to you?

CF All questions have been received.

40 General Parking Please let us know the desired use of the additional 200-car parking area being requested.

Knowing the intention (what type of visitor, where will the visitor using the area go, etc.) is useful for programming purposes.

CS See Item #18.

41 General Site Could you please provide a map and/or drawing indicating the project boundary and limit of property? This is critical for the master planning of the facility. Does a complete topographic survey exist? If so, could you please provide it?

CS

42 General Exhibits Please detail our scope regarding the exhibits. As design-builders, are we to design, procure, furnish and install the exhibits? Or are we only to design the spaces and leave any necessary provisions.

CS

43 General Scope Are we to include furniture for administrative spaces? If not, should we assume they are owner furnished, contractor installed?

CS Systems furniture is not in the scope of this project. Furniture layout and cutsheets with power requirements will be provided at a later date for design.

44 General CADD Does a REVIT model and/or CAD drawing exist for any of the existing buildings? If so, can you please provide the file?

CS AutoCAD files are available for El Portal and will be given to the DBC after award.

45 SOW p85/87 Format Since there is only a minimum number of pages, not a maximum, stipulated for VOLUME 1, we found it odd that the design narrative was capped at a maximum of 4 pages. Please clarify.

CS The page limit is (30) pages. 'Minimum' in Section L.3.A is referring to the font size. The Design Narrative is four

(4) pages max.

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Response Questions and Clarifications 22 March 2019 DISCUSSION Items

46 SOW p85/87 Format Should the Design Narrative only include written text? Or does it include drawings, sketches and renderings?

CS At the discretion of the DBC.

47 SOW p85/87 Format Please specify the format and size for any drawings and sketches. CS See Item #22.

48 General Format Please confirm if the trails and resting areas outside of the main facility should be included as part of the scope of work of the RFP.

CS Yes, as indicated in Project Extents in Attachment A.

49 Duplicate. Duplicate. Duplicate. Duplicate. Duplicate.

50 Duplicate. Duplicate. Are agency fees (“aportaciones” in Spanish) to utilities PREPA or AAA included in our scope? CS Yes. See Item #34.

51 General Permitting What environmental permits and/or studies will be required? Will the additional 200-space parking lot be part of this environmental assessment if required?

CS Yes. See Item #34.

52 General Permitting Are local Puerto Rico permits required in federally owned sites? CF Yes. See Item #34.

53 General Scope Based on the RFP, a full-time Superintendent from Construction NTP to Substantial

Completion that number of hours would be 4320 hrs. Please confirm that the GC is required to have a full-time Superintendent on site for the time period in the RFP.

CS Must be present when DBC is working on site.

54 SOW p35/87 Scope Based on the RFP, a full-time Construction Quality Control Manager from NTP to Substantial Completion that number of hours would be 4320 hrs. Please confirm that the GC is required to have a full-time Quality Control Manager on site for the time period in the RFP.

CS Must be present when DBC is working on site.

55 SOW p43/87 Scope Based on the RFP a full-time Project Manager from NTP to Substantial Completion that number of hours would be 5320 hrs. Please confirm that the DBC is required to have a full-time Project Manager for the time period in the RFP.

CS As required.

56 General Bond What are the insurance requirements to meet FAR 52.228-5 Insurance - Work on a Government Installation. (JAN 1997) for this project? Is Professional Liability insurance required?

CF Yes.

57 General Scope There appears to be conflicting scope between the Project Scope document and the Project Programming document. For the line Item pricing do we need to follow all of the Project Programming document or base pricing only on the Project Scope document?

CS See Item #2.

58 General Parking Will parking be available for multiple contractor vehicles? CS Yes.

59 General CADD Can you share CAD drawings, if any are available? Will they be available to the winning contractor?

CS See Item #44.

60 General Scope The Project Scope document Section C.3.B.6, C.3.B.7 states geotechnical & soil percolation tests as necessary: Who determines the necessity of the tests? Should the cost for these tests be included as line Items in the submitted price proposal? Is there a budget for additional work if test results require?

CS Include in proposal as determined necessary by DBC.

61 General Scope In the Project Scope document section C.3B.12 - What does providing continued access to site facility entail? Is this access via roadway or access to building areas?

CS Some areas of EYNF will be open to the public during construction. El Portal will remain closed for the duration.

62 General Scope Is park open to public at this time? CS See Item #61 63 General Site Visit Are additional site visits permitted prior to bid submission? CS See Item #25.

64 General Scope Other than the pedestrian connectivity path, can you confirm that the Catalina building is

Not In Scope (NIS)? Are we updating the pedestrian walkway only or should we consider lighting requirements? Is ADA compliance required for the new walkway connection?

CS See Item #2. Walkway is included. Project must be fully ABAAS compliant. Lighting is required.

65 General Scope Can you confirm that Section 4.3 of the Project Programming document is obsolete as it refers to a 50% draft and that bidders should reference the October 2018 “El Portal Visitor Center & Community Center Interpretive and Exhibit Plan Concepts” document instead?

CS

66 General Scope Can you confirm that FF&E (furniture, fixtures and equipment) for all spaces is Not In Scope?

CS See Item #3.

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Response Questions and Clarifications 22 March 2019 DISCUSSION Items

67 General A/V Can you confirm that the design, procurement and installation of the new exhibits and components, referenced in the document, “El Portal Visitor Center & Community Center Interpretive and Exhibit Plan Concepts” is Not In Scope (NIS) - including the electrical/IT rough-ins specific to the displays, the theater’s potential exhibits/displays and any flooring finishes (IE: painting the floor in the atrium)?

CS The design, procurement and installation of the new exhibits and components is not in the scope of this project.

However, the electrical and IT requirements for the exhibits and the Theater A/V and sound equipment ARE included in the this scope of this project. The colored floor finish design IS included in the scope of this project.

See Additional Attachment C.

68 General A/V Can you confirm that the Scope of Work for the theater will not include audio visual/sound equipment, chairs and displays as described in the Exhibit Plan Concepts document?

CS See Item #67. Theater seating is NOT included.

69 General A/V As a follow up to the above question can you confirm that the SOW for the theater includes only renovating and upgrading the space (walls, flooring, electric, havoc, lighting, life safety, AV/IT rough-ins)?

CS See Item #67.

70 General IT Does USDA/FS have specific guidelines for security and IT requirements? The design guidelines refer to specification sections that were not provided in the support documents.

CS Yes. See CIO Requirements Package_17Dec18.

71 SOW p9/87 Scope In the Project Scope document section C.3.B.9 - analyze site, site utilities building & foundation system: What does this scope entail? Has any analysis or tests been performed on the site utilities, building or foundation system since Maria?

CS Yes. See ECS El Portal del Yunque Building Envelope Investigation _10Sep18, ECS El Portal del Yunque Concrete Curing Assessment_10Sep18 and ECS El Portal del Yunque Ultrasonic Testing and Evaluation_11Sep18. Other testing is at the discretion of the DBC and should be included in the project scope.

72 SOW p9/87 Scope In the Project Scope document section C.3.B.12: What level of security is needed in work area? Perimeter fencing, signage - clear delineation between public space and construction zone?

CS Yes.

73 SOW p10/87 Code In the Project Scope document section C.3.C.1.b: Repairs and modifications...'as necessary.' Has USDA/FS performed any structural assessments or testing post-Maria? If not, does this require sampling of structural elements? Does the scope require that the building and structures meet current PR Building Code 2018?

CS See Item #71. Project shall be fully compliant with all current codes.

74 Programming Document

Code The project programming document, Section 6.2.2: States that a literal application of the codes is not possible due to characteristics of the building. Will the final design require adherence to current life safety/egress and fire protection codes?

CS Project shall be fully compliant with all current codes.

75 General Scope Does the current AHJ have direct knowledge of the building layout and will they be involved in the design review process throughout the design phase?

CS Yes.

76 General Scope Are we to treat the El Portal structure as a single building structure for design and construction cost purposes?

CS Yes.

77 General Fire Protection

Has the cost of creating a fully-sprinklered system and new egress paths been factored into the IGE?

CS Yes.

78 Programming Document

Scope The project programming document, Section 6.2.2 E: Has the FS performed the exploratory testing referenced? If so can we receive results?

CS Some has been performed. See Item #71.

79 SOW p10/87 Electrical In the Project Scope document section C.3.C.3.b: Has electrical service been restored by utility to transformer? Has an assessment been made by the utility (i.e. Transformer, Main Substation, Electrical Panels) or any others as to the current working conditions of each?

CS No. All equipment will be replaced.

80 SOW p10/87 Renewable Energy

In the Project Scope document section C.3 C.3.d: “Evaluate options”: Have any feasibility studies been performed to determine use of renewable energy as primary source of power?

If not, are we to include the cost of feasibility study? Is there contingency fund to implement use of such sources? Is this in addition to making the site solar ready?

CS Not yet. NREL will review 60% Submittal. Project as to be designed 'solar ready, as defined by referenced attachments.

81 SOW p10/87 Renewable Energy

In making the site solar ready, are we to assume that USDA/FS wants to install solar panels on the El Portal building roofs (atrium and pavilions) where practical, in addition to considering canopies over parking lots?

CS Yes.

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Response Questions and Clarifications 22 March 2019 DISCUSSION Items

82 SOW p11/87 Site In the Project Scope document section C.3.C.3.i: “Provide sanitary sewer service”: Does scope of work include full evaluation and leak test on current system piping from the building to the PRASA system connection? Does contingency funding exist for work/to replace and upgrade system based on evaluation findings? Or is only rehabilitation of the pump station required for connecting the forced line to PRASA system connection?

CS The intention is to rehabilitate the existing system as necessary. NOTE: The Catalina HQ will be connected to the sanitary sewer system as a part of a separate project.

83 SOW p11/87 Parking In the Project Scope document section C.3.C.3.j: Does this scope include feasibility study?

How does this work Item differ from BID ADDITIVE NO. 1? Does the solicitation need to follow all of the program information document?

CS Yes. This Item refers to the existing site access and parking. Only new parking lot is included in Bid Additive No.

1 and 2.

84 SOW p11/87 Parking In the Project Scope document section C.3.C.3.k: Included in Bid Additive No. 1? Or are we to provide a storm water system whether BID ADD #1 is awarded or not?

CS Yes. See Item #83.

85 Duplicate. Duplicate. Duplicate. Duplicate. Duplicate/ 86 SOW p20/87 Scope In the Project Scope document Section F.2.C.1.d: Pre-Construction Meeting: Submit list of subcontractors for the project (must be the same as in your proposal). What is the protocol for change of subcontractors?

CS Submit request in writing to CO.

87 SOW p29/87 Site In the Project Scope document Section H.10.3: With regard to re-vegetation – Does forest service or El Yunque have a topsoil storage yard or facility to re-use allowable/permitted back fill?

CS No.

87 SOW p38/87 Scope Is the cost for the DBC to provide metered electricity, toilet facilities and potable water throughout construction factored into the internal government estimate?

CS Yes. For use by the DBC during construction. Utilities are not available on-site.

89 SOW p40/87 Scope In the Project Scope document section H.25.C Temporary Controls: Storm prep contingency money. Is this factored into IGE? Required storm prep would be an unforeseen condition and delay. Will that time be automatically added to the contract period?

CS In this region, tropical storms are considered expected weather conditions and storm preparedness should be part of the base contract. Any further consideration (time and/or money) will be addressed on a case-by-case basis.

90 SOW p32/87 Scope Section H.14: Will the project be utilizing USDA’s CPMIS that the DBC is required to use or does DBC need to supply this program/software? Please clarify.

CS DBC to provide CPMIS as described.

91 SOW p40/87 Scope Section H.27: SOW refers to hard copies of close-out docs. Can you confirm this is necessary or will all close-out docs be submitted via the CPMIS?

CS Provide hard copies as indicated.

92 General Scope Security requirements for contractors: Are we doing CIW’s/HSPD12 process? If so, has USDA factored this cost to DBC into the IGE?

CS Not required for DBC staff.

93 General Scope In the project program document – section 3.6 refers to further testing and results. Have any of these tests been performed and can USDA provide reports for such tests. If not performed are they included in the scope? Is there additional funding for any additional scope required as a result of the testing?

CS Yes. See Item #71.

94 General Scope In the project program document – section 4.1.2 (# 7-13 and “additional improvements”) refers to work at El Portal site – please clarify what portions of this section should be included in the base bid.

CS No 'additional improvements' that are not listed in the SOW or Amendments are included.

95 SOW p5/87 Parking For Bid Additive No. 2: Please provide schematic drawings for us to be able to produce a construction budget.

CS Drawings are not available. See Item #18. for info.

96 SOW p10/87 Electrical Electrical and Lighting: For pricing purposes are we to follow the Project Scope Document, Section 3.C.d (electrical system and fixtures) or the Project Programming Document Sections 6.4.1. 6.4.5, 6.4.6 (complete replacement of transformers, generators and distribution panels, switchgear, feeders, etc.)?

CS Complete replacement.

97 General Extension Given the short time table, would the government consider extending the submittal date of April 4th?

CF See Item #32

98 General CADD Will REVIT be used for the reproduction of plans or is AutoCAD acceptable? CS REVIT is required.

99 SOW p5/87 Parking Is the "Construction of New Parking Lot" for additional parking to get to 200 spaces, counting existing spaces. Or 200 additional parking spaces?

CS See Item #18.

100 SOW p5/87 Parking Is there a Parking Program? How many bus parking, RV parking, electric vehicle parking, etc.

CS See Item #18.

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Response Questions and Clarifications 22 March 2019 DISCUSSION Items

101 General Scope After reviewing the solicitation there seems to be discrepancies in the timing for design work deliveries since time for studies and permitting required by the RFP has not been allotted. Will the commissioned studies and permit schedule be submitted after award by Prime contractor and integrated to the design schedule?

CF The performance schedule will be negotiated with the awardee to fit within the overall period of performance of 730 days.

102 General Scope Can a design schedule be submitted taking into consideration the period for studies and results need for design completion?

CF Yes if deemed in the best interest of the government to do so.

103 General Scope The documents require all equipment to comply with Buy American Act yet calls for VRF equipment that is not manufactured in USA, please clarify.

CF Reference 52.225-9 Buy American - Construction Materials. (MAY 2014) for further guidance on how on to address your concern in the proposal

104 SOW p23/87 Code The Design guidelines section 1.05 calls for codes and standards that are previous versions of the actual, which versions will be used?

CS Use current codes.

105 General Architectural Section 2.05 calls for Glazing to be 0.27 SHGC yet the latest building code calls for .25 SHGC on south, east and west orientations, .33 on north orientations, which values will be used?

CS Use 0.25 SHGC for all orientations.

106 General Architectural Section 2.10 A. Insulation calls for insulation levels that are much more than ASHRAE required insulation, which will apply. The same section calls for insulation on domestic cold-water pipes, due to local climate, this insulation is not required, please clarify!

CS Per current IgCC International Green Construction Code.

107 General Water Section 2.10 B. Piping, can PEX piping be used in lieu of copper pipe? CS Yes.

108 General Water Section 2.10 7. Hose Bibb calls for non-freeze type, we do not have freezing conditions in

PR, will this still apply?

CS No.

109 General HVAC Section 2.11 A.1.a Can other manufacturer be considered, Florida Heat Pump? CS No.

110 General HVAC Section 2.11.A.3.a Can other manufacturer be considered. CS Yes.

111 General HVAC Part 3 Design Criteria 3.01.1.a.1 Cooling set point of 74°F is called for, local code calls for

75°F, which will be used?

CS Per Design Criteria.

112 General HVAC Part 3 Design Criteria 3.01.1.b Documents call for winter design conditions that we do not have in PR, will this apply?

CS No.

113 General Fire Protection

Section 3 Design Criteria does not call anything for fire protection, are there any special conditions for this portion of the work?

CS Preliminary code analysis indicates that the entire facility will require sprinklers per NFPA 13 under current code and should be included. However, alternate compliance options are welcomed and will be considered.

114 General Water The project program section 3.4 Site Utilities states that “The Catalina compound and the El Portal facilities are both supplied from a water treatment plant located up in El Yunque National Forest managed by the USFS. The facility is currently in operation; however, the treated water is not potable.” Does this mean that we have to provide equipment to make it potable? Is there any other potable water supply to the facility? It also states that there are potable water tanks that store 50,000 gallons per day, where are these tanks located?, are they suitable for potable water storage?, It also states that there is a constant storage of 100,000 gallons for fire water and that the feed to the facility is by gravity means, do we know the actual ample pressure in the facility? What size line feeds the facility from the tanks? Is the water storage tank listed for fire service? It also says that the system has significant leaks, is the DBC responsible to find these and solve them or will a new feed main be required for the project?

CS Repairs and improvements to the EYNF’s water system are outside of the scope of this project. The DBC should assume that sufficient potable water will eventually be available to the current connection point to the site.

Replace all water pipes form this connection point to the new facility

115 General Scope Does the final design have to be exactly to the preliminary design provided as part of the solicitation documents?

CS No. Drawings provided are a 'test-fit' of the program and reflect the Government design intent. Changes may be required based on 'on-the-ground' conditions.

116 SOW p23/87 Code We would like to confirm, do the new designs have to comply with the new applicable construction codes? Should any other codes be applied for this project?

CS Yes. Others as referenced.

117 General Scope What is the minimum percentage that the prime contractor must complete for the design and construction phases?

CF Per FAR 52.219-14 Limitations on Subcontracting: 15%.

118 General Permitting Being in federal territory, will it be necessary to obtain permits and endorsements from the government of Puerto Rico?

CF Yes. See Item #34.

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Response Questions and Clarifications 22 March 2019 DISCUSSION Items

119 SOW p86/87 Evaluation Criteria

In the solicitation under SECTION M: EVALUATION FACTORS FOR AWARD – Evaluation Criteria–Part D. Past Performance of the Offeror’s Team: 3) Business Relations. Can we use or reference past performance for a strategic key subcontractor who completed work on this facility in the past?

CS Yes. Indicate relationship. Will be weighted accordingly.

120 N/A Evaluation Criteria

Can we use a key sub’s other past performance for relevancy of work performed without a teaming agreement in place?

CS Yes. Indicate relationship. Will be weighted accordingly.

121 N/A Evaluation Criteria

Do we need to a letter of commitment for this project from key subs? CF No.

122 SOW p85/87 Evaluation Criteria

For the Design Narrative what part of Section M will be used to evaluate this requirement? CS All parts apply.

123 SOW p85/87 Evaluation Criteria

Project Management Plan what part of Section M will be used to evaluate this requirement? CS All parts apply.

124 SOW p85/87 Evaluation Criteria

What key requirements are required to be highlighted in the Project Management Plan? CS At the DBC's discretion.

125 SOW p85/87 Evaluation Criteria

Please clarify for Volume II - Price Quote: Are we only required to submit a price breakout in this section? If no, what other information needs to be submitted since Section L & M do not specifically state.

CS Yes, per Section B.1: Bid Schedule.

126 SOW p85/87 Format The RFP states Volume II - Price Quote is limited to 20 pages. Is the government requiring the bid estimate to be broken down by disciplines with assumptions and clarifications NTE 20 pages?

CS Yes. Indicate relationship. Will be weighted accordingly.

127 SOW p85/87 Format For Volume II - Price Quote, Part E: Capability to Perform (Section M of Evaluation Criteria) with its 4 key areas required to be a written narrative and provided in this volume which is NTE 20 pages?

CS Yes. Indicate relationship. Will be weighted accordingly.

128 SOW p85/87 Format Says bid estimate is to be in excel format? Do we need to include a PDF copy in the Volume 2?

CS Yes. Prepare in Excel, submit in PDF format.

129 General Scope Please provide Attachments C, D, E, J & K. CS All attachments were included as a part of the solicitation.

130 General Scope Are the "Additional Improvements" section to El Portal site narrative to be included in contract?

CS No.

131 General Scope Terrace Level calls for low modular furniture as storage for printed material. Is that furniture part of the contract?

CS No.

132 General Scope Narrative calls for removal of concrete "built-in" benches to be "analyzed". Does that mean it is not part of the contract?

CS Included where indicated.

133 Programming Document

A/V Please specify "newest technology" at theater. CS See Attachment C.

134 Programming Document

Scope Please specify "new technology" at fountain pump room. CS Provide higher efficiency equipment. Consider rainwater harvesting in lieu of potable water.

135 Programming Document

Scope Please specify playground/classroom area and equipment, if any, at Pavilion Level. CS The playground equipment is not in the scope of this project.

136 Programming Document

Scope Please define "simplified" ceiling fascia design at pavilions. CS Remove areas of GWB celling/soffit. Provide new details with exterior grade, highly-resilient materials.

137 Programming Document

Fire Protection

Please define "specific exit as means of egress" at pavilion's doors. CS Per current code.

138 Programming Document

Scope Please define "more efficient power and lighting technology" at pavilions. CS

139 Programming Document

Renewable Energy

Please clarify if all renewable energy options on Section 6.2 are to be included in contract. CS

140 Programming Document

Scope Please provide Additional Information as per Itemized in Section 7. CS Not applicable.

141 Programming Document

Scope Please specify future phases or interventions as per Section 8. CS Not applicable.

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Response Questions and Clarifications 22 March 2019 DISCUSSION Items

142 SOW p10/87 Scope Item B.9 indicates “analyze building and foundation systems is required”. 11.B1.b “repairs to structural building elements as necessary” Since the tests performed by ECS indicate the structure is steel but these are concealed by perimeter walls, has the Agency perform test to determine the condition of the concealed steel structure to estimate repairs. What should a contractor take into consideration as part of the bid since repairs or replacement will depend on the level of corrosion and structural integrity of the system?

CS See Item #71.

143 SOW p23/87 Code Is the code analysis provided in the programming been approved by the AHJ? CS DBC's design team should perform an independent design analysis to confirm program findings.

144 General Permitting Since this is a federal facility in a federal property what permits are required? CS Yes. See Item #34.

145 SOW p5/87 Parking Forest Transportation Plan has not been included. Solicitation indicates “redesign and upgrade all site access and parking” Are the 200 parking vehicles additional or redesign and upgrade? What are the current issues with the entrance, the parking and operational issues that need to be resolved? Are these expressed in the transportation plan?

CS Exiting parking lots to be repaired/sealed and restriped as a part of the base bid.

146 General Scope Since Pavilions walls are fixed louver panels with some wood doors are these to be all considered doors to be replaced. Is this space to be air conditioned or will it remain as a cross ventilated space.

CS Wood doors are to be repaired/restained. Replace with same any that cannot be repaired. Pavilions with remain open air.

147 General Parking Clarify if existing Parking area will be the same area for the Bid Additives No. 1 and No. 2 (New Parking Lot). If not, please indicate which area will be.

CS See Item #145.

148 General Scope Project Programming includes “Catalina”, please clarify and provide Scope of Work. CS See Item #2.

149 General Scope Attachment A concludes in a $2.2M Cost Estimate. Please clarify if this scope is to be included in D/B Proposal.

CS Not applicable.

150 General Extension We respectfully request additional time for submitting inquiries. We respectfully request a bid due time extension of at least 2 weeks.

CF See Item #32

151 Duplicate Duplicate Duplicate Duplicate Duplicate 152 Duplicate Duplicate Duplicate Duplicate Duplicate 153 Duplicate Duplicate Duplicate Duplicate Duplicate 154 Duplicate Duplicate Duplicate Duplicate Duplicate 155 Duplicate Duplicate Duplicate Duplicate Duplicate 156 Duplicate Duplicate Duplicate Duplicate Duplicate 157 Duplicate Duplicate Duplicate Duplicate Duplicate 158 Duplicate Duplicate Duplicate Duplicate Duplicate 159 Duplicate Duplicate Duplicate Duplicate Duplicate 160 Duplicate Duplicate Duplicate Duplicate Duplicate 161 Duplicate Duplicate Duplicate Duplicate Duplicate 162 Duplicate Duplicate Duplicate Duplicate Duplicate 163 Duplicate Duplicate Duplicate Duplicate Duplicate 164 Duplicate Duplicate Duplicate Duplicate Duplicate 165 Duplicate Duplicate Duplicate Duplicate Duplicate 166 Duplicate Duplicate Duplicate Duplicate Duplicate 167 Programming

Document Water The RFP documents says “the treated water is not potable”. The RFP should consider potabilization of the water or the water will be treated to be potable standards by the FS?

GA See Item #114.

168 Programming Document

Water The RFP documents says “Offsite potable water was damaged due to a landslide and fallen trees. The collapse of the catwalk (approx. 1,000 LF) that supported the intake pipe and other minor damages to the water tank have caused lack of potable water to the building”.

The RFP should consider repair the landslide and reconstruct the 1,000 LF of piping?

GA See Item #114.

169 N/A N/A Plumbing: N/A N/A 169a General Scope Should existing fixtures be considered as an standard for new construction? CS No.

169b General Scope Should rain water harvesting be considered for conservation purposes? CS Yes, for water feature. Consider for other uses.

169c General Site To what extend site and green areas irrigation facilities will be considered for the proposal? CS No permanent irrigation.

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Response Questions and Clarifications 22 March 2019 DISCUSSION Items

170 General Water Water tanks and pumping are existing. Is there an assessment of the functionality and to what extend repairs, if needed, shall be considered?

GA Designers need to evaluate the El Portal’s water feature and its pump system to restore functionality and for possible improvements.

171 General Fire Protection

Fire Protection: CS New facility shall be fully sprinkled. See Item #171.

171a General Scope Should existing sprinkler piping and heads remain and be reused? CS There is no existing fire protection system at the facility.

171b General Water Feature Water tank and pumping are existing. Is there an assessment of the functionality and to what extend repairs, if needed, shall be considered?

CS Replace. Consider using reclaimed water in lieu of potable water.

172 General HVAC Ventilation and Air Conditioning: GA At the discretion of the DBC design team/FS project manager.

172a General HVAC VRF system is specified - as needed ceiling mounted cassettes acceptable? GA At the discretion of the DBC design team/FS project manager.

172b General HVAC Is a central control system or BMS required for the proposal? GA At the discretion of the DBC design team/FS project manager.

172c General Architectural Is sound attenuation required for some areas, like duct liner & sound attenuator? Specified sound levels requirements.

GA At the discretion of the DBC design team/FS project manager.

172d General HVAC What is the A/C equipment efficiency requirements? CS Program and IGCC 172e General HVAC Specify ceiling fans performance requirements. CS Program and IGCC 173 General Electrical Electrical: N/A N/A 173a General Electrical Are lighting dimming required for certain areas, others than outside light harvesting? CS Yes. As standard for function and recommended by lighting designer.

173b General Electrical Should existing fixtures and wiring devices be considered as an standard for new construction, besides LED fixtures consideration?

CS No. Lighting design shall meet current standards for function and as recommended by lighting designer for these areas.

173c General Scope Are sound, security and intrusion alarms required for the proposal? CS Yes.

173d General Electrical Specify charging stations requirements for site transportation vehicle. CS At the discretion of the DBC design team/FS project manager.

173e Programming

Document A/V What facilities are required for video equipment’s to be provided by others? CS A/V design and equipment to be provided by the DBC.

174 General Renewable Energy

Photovoltaic Systems Facilities: Indicate what is the extent and mounting structures for the facilities required?

CS Facility to be 'solar ready' as described be the NREL documents included in the solicitation.

175 General Fire Alarm Fire Alarm: Could existing fire alarm conduits be reused? CS No.

176 General IT Communications: Should server, switches, devices and wiring considered new and be included in the proposal?

GA Yes, everything new.

177 N/A N/A Site: N/A N/A 177a General Electrical Could existing lighting and bollards be reused? CS No.

177b General Electrical Could existing lighting conduit and wiring be reused? GA All conduit and wiring must be new and must be compliant with current electrical codes.

178 General Scope Is LEED commissioning cost to be included as part of the proposal? CS Yes.

179 General Permitting Should communication with PREPA, PRASA and Internet Provider for coordination and expenses be part of the proposal?

CS Yes. See Item #34.

180 General Scope Casework and Counter works are generally specified under Division Furnishing and Accessories, Subdivision 12-30 (Casework) and 12-36 (Countertops). As previously stated in our RFI-1 Item 2, the Design Build Scope p12/87 specifically excludes furniture. Are the Items described under hospitality wet bar (p71), art room (p72) and Orientation Booth (p77) which are casework, excluded?

CS Only furniture is excluded. Casework and countertops are attached to the building and not considered furniture.

They should be included as a part of this work.

181 SOW p87/87 Bond Please advise if a bid bond will be required with our offer. CS Yes.

182 SOW p87/87 Bond Section M, Item 1.E.4. Please clarify what will be the minimum bonding capacity requirements (single and aggregate) for the DBC in order to be considered for award on this procurement.

CF In accordance with FAR 28.102-2, the contractor is required to provide a performance and payment bond of 100% of the contract award aggregate (bass and options) at a minimum before notice to proceed can be issued.

183 SOW p86/87 Evaluation Criteria

Section L, Item 3.B.5. Please clarify if the Government will require minimum past performance requirements from the DBC in order to be considered for award. If so, please indicate what these minimum requirements will be.

CS Yes, per solicitation.

184 General Permitting Please advise if the project will require the DBC to obtain construction and occupancy permits from the local permitting offices in Puerto Rico.

CS Yes. See Item #34.

185 General Local Taxes Please advise if the USDA Forest Service is exempt from payment of local taxes and if this exemption will be used by the DBC.

GA The contractor is not exempted from local or municipal taxes. It is the responsibility of the contractor to comply with all applicable taxes.

186 SOW p15/87 CADD Please advise if the Existing Record Drawings available in AutoCAD or Revit and will be provided to the DBC team?

CS See Item #44.

187 SOW p15/87 CADD The SOW asks that the documents be completed in Revit 2018. We are now on Revit 2019.

May we use Revit 2019 for the project?

CS Must be REVIT 2018 compatible.

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Response Questions and Clarifications 22 March 2019 DISCUSSION Items

188 General Evaluation Criteria

Will the Government allow the DBC to team with the consultants that prepared the solicitation documents for this contract?

CS Yes.

189 General Scope Please advise if an Environmental Hazard Assessment and Survey Report exists that indicates if there are Asbestos, Lead, and/or PCB containing materials on the existing building. If so, please provide a copy.

CS Yes. See Additional Attachments D and E.

190 General Scope Please advise if Mold Assessment and Remediation should be contemplated as part of the contract scope of work.

CS Yes.

191 General Scope Please clarify if the existing FF&E found in the first floor offices at the Visitor Center, need to be disposed, and replaced with new contract furniture as part of the DBC scope of work for this contract.

CS Materials will be removed and disposed of prior to construction. Systems furniture is not in the scope of this project. Furniture layout and cutsheets with power requirements will be provided at a later date for design.

192 General Evaluation Criteria

Please clarify what are the limitations for companies that can participate in this bid since it is a set-aside to Small Businesses under NAICS code 236220.

CF To be considered eligible as a small business under the 236220 NAICS code you can not have an average gross revenue of $36.5 million over a three year period

193 General…