1240LS26Q0054 Ely RD Janitorial Amendment 001 Q and A SF30.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

Q & A

Q: What was the previous awarded contract amount for this project?

A: $51,940.00 over 5 years and 6 months.

Q: What is the maximum procurement or budget allocated for this opportunity?

A: This information is never releasable.

Q: We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

A: The previous contract number is 1240LR21P0015.

Q: Who is the current contractor?

A: Rebecca Hulings

Q: What is the current contract amount?

A: See answer above.

Q: If you are unable to provide the current contract amount, what is the current budget your agency has for this project?

A: This information is never releasable.

Q: Square footage of each facility?

A: Per attachment 2, approximately 12,000 Square Feet.

Q: Frequency of Services?

A: Per attachment 2, sections 2 and 3; 3 times weekly and periodic services.

Q: Number of custodians required?

A: This is a business decision that prospective vendors must make. However, per attachment 2, it is anticipated that one janitor will be sufficient to perform all routine services. Periodic services occurring semiannually may require the assignment of two janitors.

Q: Time frame to clean? Between hours?

A: Per attachment 2, before 7:00 am and after 5:00 pm.

Q: Mandatory walkthrough?

A: Per attachment 1, the site visit is not mandatory, prospective offerors are strongly encouraged to be present.

Q: Is this a DVBE only set aside solicitation?

A: This is a total small business set aside.

Q: Is this a new requirement, or is there an incumbent contractor currently performing these services?

A: See answers above.

Q: Could you please provide the current annual cost of the contract or the total award amount of the previous contract?.

A: See answers above.

Q: Federal Holidays vs. Fixed Schedule: The SOW states that the contractor is not required to perform services on Federal Holidays, and the routine cleaning schedule is set for Tuesdays, Thursdays, and Fridays. If a Federal Holiday falls on one of these scheduled days (e.g., Juneteenth on a Friday or Thanksgiving on a Thursday), should that service day be rescheduled for another day of the week, or will it be omitted without any price deductions to the monthly invoice?

A: If a federal holiday (or the day it is observed) falls on a service day, the cleaning should be scheduled for the day before or the day after the holiday.

Q: Cleaning Chemicals Boundary: Attachment 2, Section 4.2 states that the Government will furnish "Disinfectant," while Section 3.2.3 states the contractor must provide the required chemicals to clean urinals.

To ensure accurate pricing, could you please clarify exactly which cleaning chemicals are government-furnished and which ones must be provided by the contractor?

A: The contractor shall supply the chemicals to clean urinals. The government will supply the items listed in section 4.2

Q: Window Cleaning Frequencies: There seems to be an overlapping frequency regarding window cleaning in Attachment 2. Section 3.3.2 requests periodic window cleaning "every four months," while Section

3.3.3 requests washing inside and outside windows semi-annually in "April/September." Are these independent tasks to be priced separately, or does the April/September service replace/absorb the four-month frequency?

A: Section 3.3.2 specifies inside window washing, and dusting of sills and frames every four months. Section

3.3.3 specifies washing windows inside and out in April and September, and removing insect nests within 3 feet of the window on the outside. These are separate tasks that may fall on the same frequency.

Q: Background Checks & Personnel Turnover: Since background investigations are required to obtain a LincPass for unaccompanied entry, what is the average turnaround time for the Government to clear an employee? In the event of unexpected personnel turnover, will the contractor be allowed to bring a temporary replacement under "accompanied/escorted access" to prevent service interruption while the new background check is processed?

A: There is no average turnaround time for the clearance as it is dependent on many factors. In the event of unexpected turnover, a solution to prevent service interruption will be discussed with the contractor.

Q: Computer Room Access: The SOW notes that the computer room is exempt from this contract. Will this specific room be physically locked by Government personnel, or is the janitor simply expected to skip it under their own responsibility?

A: The computer room will be locked.

Q: How often does the building need cleaned?

A: See section 5.1.1 of the statement of work. 3 times weekly

Q: What items does the government provide and what items does the contractor provide.

A: See section 3.4 for Contractor provided items and Section 4 for government provided items.

Salt Lake City, UT 84104

Salt Lake City, UT 84104