APPENDIX B - RMRS FLAGSTAFF TASK FREQUENCY SCHEDULE.pdf
PDF 211 KB Posted
- Attached to
- Flagstaff Janitorial Services Federal contract opportunity
- Solicitation number
- 1240BG25Q0019
- Issued by
- Department of Agriculture Forest Service
About this file
Appendix B is a detailed Task Frequency Schedule for janitorial services at the Rocky Mountain Research Station in Flagstaff, Arizona, covering the Southwest Forest Science Complex, Greenhouse, and Shop Facility. The document outlines comprehensive cleaning requirements with specific schedules for daily, semi-weekly, weekly, monthly, semi-annual, and annual cleaning tasks across multiple facility areas including common spaces, offices, restrooms, hallways, exterior walkways, and specialized areas like growth chambers.
The cleaning requirements include precise instructions for trash removal, surface cleaning and disinfection, floor maintenance, carpet vacuuming, window and glass cleaning, and equipment sanitization. Tasks are categorized by frequency and location, with emphasis on maintaining high cleanliness standards in all facility spaces. The schedule explicitly states that these are minimum requirements, and the contractor is responsible for ensuring facilities meet the cleanliness and sanitation standards specified in the Project Work Statement, with most cleaning to be performed between 5:00 p.m. and 6:00 a.m. Monday-Friday, and between 6:00 a.m. Saturday and midnight Sunday.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Attachment 7 - Wage Determination.pdf | ||
| Solicitation_1240BG25Q0019_revision_2_51625.pdf | ||
| APPENDIX D - RMRS FLG QUALITY ASSURANCE SURVEL PLAN (QASP).xlsx | XLSX spreadsheet | |
| Solicitation_1240BG25Q0019.pdf | ||
| APPENDIX E - DELIVERABLES.pdf | ||
| APPENDIX C - BUILDING INFORMATION.pdf | ||
| Attachment 1 - Performance Work Statement.pdf |
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Text version
APPENDIX B ‐ TASK FREQUENCY SCHEDULE
* All trash cans shall be wiped clean and free of garbage, spills, wetness, or other sticky or grimy contents.
* Custodians will follow environmentally sound practices and make every effort to reuse plastic trash bags. If a trash bag is untorn and has only dry materials, the Contractor shall empty it into another bag and replace the used bag into the trash container. If the trash bag is torn or has wet/sticky materials, it may be replaced with a new bag.
* Restrooms (6)
* Hallways on all floors, including copier/printer areas.
* Reception area.
* Entry and exit areas.
* Mail, supply and first aid rooms.
* Lunchroom.
* Conference rooms including Library (4).
* In hallways outside of offices and labs.
* Shipping and receiving area (basement).
* Remove trash from building and place in the designated dumpster.
Note: Some areas may have more than one trash can.
* All vertical and horizonatal surfaces shall be cleaned, disinfected and polished to maintain an overall appearance of cleanliness. All surfaces shall be free of debris, smudges, grease, fingerprints, etc.
* Wipe, disinfect and polish dispensers, fixtures, countertops, tables, tops and interiors of microwave and toaster ovens, cupboard doors (interior and exterior), table supports; chair seats, backs, slats, legs and cross supports, bookshelves, refrigerator exterior, etc.
* Fill hand soap and paper towel dispensers.
* Clean floors including areas under the tables and other easily movable items (use a mop dedicated to the
* All vertical and horizontal surfaces shall be cleaned, disinfected and polished to maintain an overall appearance of cleanliness. All surfaces shall be free of debris, smudges, grease, fingerprints, etc.
* Completely clean and disinfect all surfaces of sinks; wash basins; toilet bowls and seats; urinals; lavatories; showers;
shower mats; dispensers; plumbing fixtures; kick plates; lavatory partitions; doors; walls; grates; entry doors;
mirrors; seating surfaces; and, all wall areas adjacent to wall mounted lavatories, urinals and toilets.
* Fill soap, toilet paper and paper towel dispensers.
* Sweep, damp mop and disinfect floors in restrooms and shower (use a mop dedicated to restrooms only).
* All "common" area flooring identified for cleaning in Appendix C, under comments, shall be free of dirt, grime, streaks and debris. Refer to the Statement of Work for cleanliness standards.
* Sweep, dust or damp mop resilient flooring as needed to ensure the entire floor surface, including corners and abutments, are free of litter, dust, streaks, grime and debris. Chairs, trash receptacles, and easily movable articles shall be moved to maintain floors underneath these items. All moved items shall be returned to their proper position when all operations have been completed.
IMPORTANT!
This schedule is the minimum needed to fulfill contract requirements. It is the contractor's responsibility to ensure all facilities are clean and disinfected to the level identified in the
Project Work Statement, Section C.2. Standards of Cleanliness and Sanitation.
Clean all flooring identified as "common" in Appendix C:
Clean and disinfect Lunch/Break Room:
Clean and sanitize restrooms and shower rooms:
Rocky Mountain Research Station ‐ Flagstaff, Arizona
Southwest Forest Science Complex
DAILY CLEANING SCHEDULE
Empty and remove trash/garbage/refuse from all common areas five (5) nights weekly (Monday, Tuesday, Wednesday, Thursday and Friday):
* All carpeted surfaces shall be vacuumed and free of all visible lint, litter, soil, and imbedded grit. Area and throw rugs are to receive service also. Remove any stains or spots found on carpets using a spot carpet cleaner. Chairs, tables, trash receptacles, and other movable articles shall be moved to maintain floors underneath these items. All moved items shall be returned to their proper position when all operations have been completed.
* Vacuum all carpeted areas in conference rooms after meetings, or more frequently, to maintain a clean carpet.
* Vacuum all carpeted areas in hallways, lobby area, entrances, elevator and wherever carpet exists on a daily basis to ensure all debris, spots and grime are removed.
* Clean, sanitize and polish drinking fountains (2).
* Clean and dust tables, chairs, other furnishings and horizontal surfaces located in the corridors on the main and upper floors. The front desk/reception counters shall be cleaned and disinfected with all grime, grease and other dirt removed.
* Clean and disinfect the glass doors, door jambs, side windows and door fixtures for the main building entrances identified in the Statement of Work. Both the interior and exterior set of doors, windows and fixtures at each location shall be cleaned and disinfected. All smudges, fingerprints, marks and grime shall be removed and metal fixtures polished.
* All trash cans shall be wiped clean and free of garbage, spills, wetness, or other sticky or grimy contents.
* Custodians will follow environmentally sound practices and make every effort to reuse plastic trash bags. If a trash bag is untorn and has only dry materials, the Contractor shall empty it into another bag and replace the used bag into the trash container. If the trash bag is torn or has wet/sticky materials, it may be replaced with a new bag.
* There are nineteen (19) office spaces on the first floor and twenty‐eight (28) office spaces on the second floor.
Note: Some offices may have more than one trash can.
* Sweep, dust or damp mop resilient flooring as needed to ensure the entire floor surface, including corners and abutments, are free of litter, dust, streaks, grime and debris. Chairs, trash receptacles, and easily movable articles shall be moved to maintain floors underneath these items. All moved items shall be returned to their proper position when all operations have been completed.
* All carpeted surfaces shall be vacuumed and free of all visible lint, litter, soil, and imbedded grit. Area and throw rugs are to receive service also. Remove any stains or spots found on carpets using a spot carpet cleaner. Chairs, tables, trash receptacles, and other movable articles shall be moved to maintain floors underneath these items. All moved items shall be returned to their proper position when all operations have been completed.
* There are nineteen (19) office spaces with carpet on the main floor; twenty‐seven (27) office spaces with carpet and one (1) office area with tile on the second floor.
* Surfaces (horizontal and vertical) shall be swept, mopped, scrubbed and disinfected. Surfaces shall be free of dirt, dust, debris, and other foreign substances. Surfaces shall present an overall appearance of cleanliness. Limited exterior areas are covered under this contract. The exterior area includes the area from the doorways to the bottom or ending of any and all building stairways, ramps, loading areas, and landings; cement walkways within 10 feet of entrances; and, the balconies and patio areas.
Clean all flooring identified as "office" in Appendix C:
These tasks will be performed in a manner that no more than two (2) consecutive business days pass without services.
Rocky Mountain Research Station ‐ Flagstaff, Arizona
Southwest Forest Science Complex
SEMI‐WEEKLY CLEANING SCHEDULE
Other daily tasks:
Empty and remove trash/garbage/refuse from all areas identified as "office" in Appendix C:
Rocky Mountain Research Station ‐ Flagstaff, Arizona
Southwest Forest Science Complex
WEEKLY CLEANING SCHEDULE
Clean stairways, landings, loading area and limited exterior space:
* Stairway handrails will be cleaned and disinfected with all grime, grease, dirt, spills, fingerprints removed.
* Patio and balcony areas (two (2) patios and three (3) balconies) will be addressed by wiping clean table tops and seats with a damp towel, and sweeping and disposing of any debris littering the cement areas. Balcony and patio railing will be cleaned and disinfected with all grime, grease, dirt, spills, fingerprints removed. (NOTE: Cleaning of patio areas to take place May 1st through September 30th. Cleaning of balconies will take place throughout the year.)
* Cement/other walkways approaching entries from the outside (within 10 feed of the entry) will be swept of all debris. Any spills or stains will be removed with water or other cleaner if needed.
* Dust, clean and disinfect countertops located in common area 103A‐B‐C and the copier area on the upper floor.
Ensure all grime, grease fingerprints, streaks and other dirt is removed.
* Carefully clean/polish exposed wooden floors on the main level. Use an appropriate wood cleaning agent to remove all scuffs, marks and grime.
* Empty five (5) recycle containers into the designated recycle dumpster. The five (5) containers are found in: Room
242 (1 container); printer area on the upper floor (1 container); and Room 103 (3 containers). All recycle containers shall be wiped clean and free of garbage, spills, wetness, or other sticky or grimy contents.
* Dust/damp wipe/disinfect/polish common area furnishings (tables, chairs, bookshelves, counters); window sills;
ledges; hanging pictures; doors (jambs, door handles and fixtures). Ensure vertical surfaces including wall, dividers, doors are clean and free of smudges, grease, marks, etc. Conference room tables should be clean and polished.
Door jambs should be free of marks and clean. Door handles and fixtures should be clean, disinfected and polished.
* Dust/wipe clean mini blinds in the lunch/break room.
* Clean interior of all windows within reach. Clean glass, wipe sills, frames, and casings.
* Dust and polish all tables and chairs.
* Sweep and/or dust mop the wooden floors.
* Vacuum carpeted areas; move chairs and tables as necessary.
* Straighten and arrange tables, chairs and all furniture.
* Wash interior of all windows to at least 6 feet. Wipe sills, frames, and casings. This includes the windows and doors between RMRS and the atrium.
* Wax and burnish all tile floors in common areas.
* High area cleaning and dusting, includes areas over 7 in height. See Statement of Work for cleaning standards.
* Clean and extract all carpeted common areas as requested (does not include mats or runners).
* Strip and wax all tile floors in restrooms and shower rooms.
* Clean and extract carpeted office areas as requested.
* Clean and extract all upholstery on common and office area furniture.
Clean countertops and wood floors
General cleaning:
General cleaning of atrium area ‐ Forest Service (west) side:
General cleaning:
General cleaning:
Rocky Mountain Research Station ‐ Flagstaff, Arizona
Southwest Forest Science Complex
SEMI‐ANNUAL CLEANING SCHEDULE
Rocky Mountain Research Station ‐ Flagstaff, Arizona
Southwest Forest Science Complex
ANNUAL CLEANING SCHEDULE
Rocky Mountain Research Station ‐ Flagstaff, Arizona
Southwest Forest Science Complex
MONTHLY CLEANING SCHEDULE
END OF CLEANING SCHEDULE FOR LAB ‐ SOUTHWEST FOREST SCIENCE COMPLEX
* All trash cans shall be wiped clean and free of garbage, spills, wetness, or other sticky or grimy contents.
* Custodians will follow environmentally sound practices and make every effort to reuse plastic trash bags. If a trash bag is untorn and has only dry materials, the Contractor shall empty it into another bag and replace the used bag into the trash container. If the trash bag is torn or has wet/sticky materials, it may be replaced with a new bag.
* Empty and remove trash from all common area and office trash cans.
* Remove trash from building and place in the designated dumpster.
Note: Some areas may have more than one trash can.
Clean and sanitize restroom and shower room:
* All vertical and horizonatal surfaces shall be cleaned, disinfected and polished to maintain an overall appearance of cleanliness. All surfaces shall be free of debris, smudges, grease, fingerprints, etc.
* Completely clean and disinfect all surfaces of sinks; wash basins; toilet bowls and seats; urinals; lavatories; showers;
shower mats; dispensers; plumbing fixtures; kick plates; lavatory partitions; doors; walls; grates; entry doors;
mirrors; seating surfaces; and, all wall areas adjacent to wall mounted lavatories, urinals and toilets.
* Fill soap, toilet paper and paper towel dispensers.
* Sweep, damp mop and disinfect floors in restrooms and shower (use a mop dedicated to restrooms only).
General cleaning:
* Clean, dishinfect and polish drinking fountain.
* All "common" area flooring identified for cleaning in Appendix C under room and floor types, shall be free of dirt, grime, streaks and debris. Refer to the Statement of Work for cleanliness standards.
* Sweep, dust or damp mop resilient flooring (tile, cement) as needed to ensure the entire floor surface, including corners and abutments, are free of litter, dust, streaks, grime and debris. Chairs, trash receptacles, and easily movable articles shall be moved to maintain floors underneath these items. All moved items shall be returned to their proper position when all operations have been completed.
* Carpeted surfaces in area 108 (growth chambers/storage) shall be vacuumed and free of all visible lint, litter, soil, and imbedded grit. Area and throw rugs are to receive service also. Remove any stains or spots found on carpets using a spot carpet cleaner. Chairs, tables, trash receptacles, and other movable articles shall be moved to maintain floors underneath these items. All moved items shall be returned to their proper position when all operations have been completed.
* Vacuum all carpeted areas in hallways, lobby area, entrances, elevator and wherever carpet exists on a daily basis to ensure all debris, spots and grime are removed.
* Clean and disinfect the glass doors, sidelights, door jambs, side windows and door fixtures for the main building entrance identified in the Statement of Work. All smudges, fingerprints, marks and grime shall be removed and
* Rinse and clean sinks located in the headhouse hallway. Set any items in sink to the side.
END OF CLEANING SCHEDULE FOR GREENHOUSE & SHOP FACILITY
Clean all flooring identified as "common" in Appendix C and, area 108:
General cleaning:
Rocky Mountain Research Station ‐ Flagstaff, Arizona
Greenhouse & Shop Facility
SEMI‐WEEKLY CLEANING SCHEDULE
Rocky Mountain Research Station ‐ Flagstaff, Arizona
Greenhouse & Shop Facility
WEEKLY CLEANING SCHEDULE
Empty and remove trash/garbage/refuse from all areas identified as "common" and "office" in Appendix C:
IMPORTANT!
This schedule is the minimum needed to fulfill contract requirements. It is the contractor's responsibility to ensure all facilities are clean and disinfected to the level identified in the
Project Work Statement, Section C.2. Standards of Cleanliness and Sanitation.
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