FCco_CRL_HH_Roofing_SOW_20180423.pdf

PROJECT STATEMENT OF WORK

1. CONTRACT PROJECT:

A. Project Title: Replace Roofing on Office / Laboratory, Headhouse, Mechanical Addition, and Connecting Corridors.

B. Project Location: Crops Research Laboratory, Fort Collins, CO

2. PROJECT CONTACT PERSONS:

A. CONTRACTING OFFICER (CO):

Jeffery Ridenour Tel. No.: (309) 363 5914

USDA, ARS, WBSC

1815 North University Street Email: Jeffery.Ridenour@ars.usda.gov Peoria, IL 61604

B. ENGINEERING PROJECT MANAGER (EPM):

Greg Graham Tel. No.: (970) 492-7025 USDA, ARS, WBSC Fax No.: (970) 492-7049 2150 Centre Avenue, Email: Greg.Graham@ars.usda.gov Building D, Suite 310, Fort Collins, CO 80526

C. RESEARCH PROGRAM REPRESENTATIVES (RPR):

Dr. Daren Harmel Tel. No.: (970) 492-7771 Center Director Email: daren.harmel@ars.usda.gov

2150 Centre Ave.

Building D, Suite 330

D. ADMINISTRATIVE OFFICERS (AO):

Travis Vagher Tel. No.: (970) 492-7701 Administrative Officer (Acting) Email: travis.vagher@ars.usda.gov Center for Agricultural Resources Research (CARR) 2150 Centre Ave., Building D, E. LOCATION COORDINATORS (LC):

William Prange Tel. No.: (970) 492-7706 Safety and Occupational Health Specialist Email: William.Prange@ars.usda.gov Center for Agricultural Resources Research (CARR) 2150 Centre Ave., Building D, F. SAFETY AND OCCUPATIONAL HEALTH MANAGER (SOHM):

mailto:Jeffery.Ridenour@ars.usda.gov mailto:Greg.Graham@ars.usda.gov mailto:David.Brauer@ars.usda.gov mailto:William.Prange@ars.usda.gov

Phil Smith Tel. No.: (979) 260 - 9449 USDA, ARS, WBSC Email: Phil.Smith@ars.usda.gov 1001 Holleman Drive East College Station, TX 77840

3. SCOPE OF WORK:

A. Base Bid is to Replace Roofing on the Headhouse, Mechanical Addition, and Connecting Corridors of the Crops Research Laboratory, as shown in file “Roof Replacement Areas Plan (1)20180405.pdf” with the Red Boundaries. Project is to be designed for 100mph winds and 2” hail and an average insulation R-30.

4. RELEVANT DOCUMENTS

A. Attached Documents: The Consultant shall use all documents marked by an “X” in preparing the required contract documents.

[X] Roof Replacement HH Areas Plan (1)20180405.pdf [X] “Historical Wall Sections Boiler Room 2001 A405 1.pdf “. NOTE: This drawing shows the dimensions in metric units.

[X] Historical “Roof Plan Lab Office HH 2004 USDA014(2).pdf” . NOTE: This drawing shows the dimensions in metric units.

[X] Historical Headhouse and Laboratory Section A403 2.jpg. NOTE: This drawing shows the dimensions in metric units.

[X] Historical “HH Roof Plan w Dimensions 20180423v3.pdf”. NOTE: This drawing shows the dimensions in metric units.

[X] 4 Existing Photos:

Existing curb Photo 20180410 IMG_0713.jpg Existing equipment photos 20180410 IMG_0717.jpg Existing opening photo 20180410 IMG_0714.jpg Existing Pitch Pocket Photo 20180410 IMG_0712.jpg

5. PROJECT REQUIREMENTS:

A. The CONTRACTOR shall remove all roofing, roof insulation, roof base flashing, metal wall cap flashing, and metal coping on the roof and typically as shown in the attached “Roof Replacement Areas Plan 20170406.pdf”; “Historical Headhouse and Laboratory Roof Plan A202 2.pdf”; “Historical Wall Roof Sections Boiler Room 2001 A405 1.pdf”; and “Historical Headhouse and Laboratory Section A403 2.pdf”.

B. The CONTACTOR shall apply a Carlisle 725TR or equivalent vapor/ moisture barrier to the concrete deck prior to the installation of new insulation.

C. The CONTRACTOR shall install new fully adhered tapered insulation to attain a minimum slope of ½” per foot. Carlisle Secure Shield POLYISO Grade 3 Tapered 25 PSI as the top layer and HP-H POLYISO Grade 2 20 PSI base layers or equivalent. Insulation shall be an average R-30.

mailto:Phil.Smith@ars.usda.gov

D. The Contractor shall install fully adhered White Thermoplastic Polyolefin, TPO, Membrane, 80 mils thick. Material used shall be energy star rated.

E. Contractor shall replace all removed wall cap flashings with new, base and metal.

Metal flashing and coping is to be replaced with similar materials and colors.

Colored flashing on equipment supports may be reused. See attached 4 Existing Photos of existing flashing items.

F. Contractor shall paint existing exterior ladders between roof areas.

G. Warrantees for 20 years on materials and installation.

H. By use of energy star rated roofing materials and increasing insulation to average

R-30, a rebate of $0.50/sf (membrane $0.18/sf and insulation $0.38/sf) is available through a program offered by the City of Fort Collins. This rebate should be applied against your bid. Information can be found at:

https://efficiencyworks.org/business/rebates/

6. GENERAL REQUIREMENTS:

A. Coordination and Assistance

1. Coordination and Assistance between the Contractor, Contractor's personnel and Sub-Contractors, Contracting Officer, Contracting Officer's Representative, Location Monitor, and Research Personnel on the following items will keep all appropriate personnel involved to expedite this project for everyone’s benefit.

B. Notice to Proceed

1. Notice to proceed from the Contracting Officer is needed before the

Contractor should incur any costs and before any work is done on site.

C. Correspondence

1. Correspondence between the Contractor, Contracting Officer, and Contracting Officer’s Representative should be dated, logged, and copies kept at the originator’s office.

D. Progress schedule

1. Progress schedule should be completed and submitted to the Contracting

Officer before the Pre-Construction Conference.

E. Pre-Construction Conference.

1. Schedule: The Pre-construction Conference with the Contracting Officer’s Representative.

2. Attendees shall include the Contracting Officer's Representative, the Contractor, Contractor's superintendent, Location Monitor, and others.

3. Agenda shall include the following:

a. Introductions of Attendees, with designation for 24 hour calls, by the

Contracting Officer’s Representative and the Contractor.

b. Facilities normal working hours are 8 to 5.

c. Allowable Contractor’s use of Premises, Office, Work, and Storage areas with safety, housekeeping, and security procedures.

d. Allowable Contractor’s equipment and material deliveries.

https://efficiencyworks.org/business/rebates/

e. Contractor’s Progress Schedule and coordination items for any utility outages or hazardous materials.

f. Due to the size of this Project, the Materials, Products, Installation Procedures, Testing Procedures, etc. shall meet commercial standards and shall be reviewed if requested by the Contractor or the Contracting Officer’s Representative requests a specific item, otherwise review will be at the Final Inspection.

g. Contractor’s Inspection Procedure, including field testing and approvals with a remedial process for any deficiencies.

h. Government’s Quality Assurance Program of random inspections and notifying the Contractor of any noted deficiencies. This does not relieve the Contractor from requirements of the Contract.

i. Procedures for the Contractor to submit Applications for Payment.

4. Safety.

a. Contractor's Safety Competent Person designation will be made at the Pre- Construction Conference.

b. Past safety record will be used as an evaluating factor in future contracts.

c. Request a copy of past 3 yrs OSHA 300A Summary of Work Related

Injuries and Illnesses.

d. Investigate past OSHA safety inspections using the establishment search

(http://www.osha.gov/pls/imis/establishment.html ).

e. Request a copy of any OSHA training course documentation for contractor and his/her employees.

f. Request copy of relevant safety plans.

g. Contractor will be required to hold at least weekly safety meetings.

h. Contractor and his employees will be required to follow all requirements of

29 CFR 1926 OSHA Standards for the Construction Industry.

i. All relevant PPE as dictated by the hazards present must be worn by the contractor and all employees working on the job site.

j. Location Monitor will walk the site with an eye to safety.

k. Possible Hazards of this Contract are:

1. Ladder Use.

2. Fall Protection.

3. Loading and Hauling.

F. Operations and Storage Areas

1. Water, gas, electricity are available on the site.

2. Toilet: Contractor shall supply his or her toilet facilities, wash facilities, drinking water, and all necessary disposable materials, comply with regulations and health codes for the type, number, location, operation, and maintenance of fixtures. The COR can waive this requirement.

G. Cleaning Up

1. Debris and rubbish shall be removed from the site daily. Upon the end of the work day, the entire area of the contract work shall be cleaned of all excess materials, dirt, rubbish, and debris.

2. Transportation of debris shall be in a manner as to prevent spillage on street or adjacent areas.

http://www.osha.gov/pls/imis/establishment.html

H. Utilities

1. Utilities are to the site and can be used reasonably.

I. Specifications and Drawings.

1. No scaling. Do not scale drawings for dimensions.

J. Schedules and Coordination.

1. Coordination: Coordinate construction activities with the Contracting

Officer's Representative to be in compliance with the Scheduling Requirements. Coordination meetings shall be held once a week usually, but the COR can change the time period depending on the amount of activity by the Contractor. The agenda shall include accomplishments, problems, and solutions since the previous meeting. The Contractor shall prepare and distribute minutes of progress meetings. No later than 3 days after each meeting, the Contractor shall provide a copy of the minutes to the COR.

2. Monitoring the Progress Schedule: The Contractor or the COR shall inform the CO if the Contractor is behind on the schedule, why and what is planned to get back on schedule, so the CO can take appropriate action if needed.

K. Quality Assurance.

1. Required Submittals will be noted in the Statement of Work or in the

Specification section that is applicable. Contracting Officer can request additional submittals on contract items when needed. A submittal form in Word format, will be provided upon request after contract award.

2. Construction Inspector’s Daily Reports are recommended with the Contractor’s standard form. The Contractor shall complete and submit the daily reports to the COR weekly, on the first working day of the following week. The COR can waive the requirement for daily reports, at their discretion.

L. Protection of Existing Equipment, Utilities, and Improvements.

1. Contractor is responsible for protection and restoration if damage occurs. See

Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements (FAR 52.236-9) (APR 1984) in Section H - Special Contract Requirements.