PH_13_Questions_and_Answers.pdf

Responses to Questions

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Question: Will a current list of Contractor owned equipment be made available?

Answer: The Government does not have a list of contractor owned equipment. The GFM is in the attachments.

Question: According to 2.0.1 Work Management System, the Government will provide a paperless, automated work management system for the submission, approval, and tracking of all work requests, work orders, and preventive/corrective maintenance.

Is the current system COGZ paperless?

Answer: The system as currently used is not paperless. Mechanics are given hard copy of their assignments in the form of work orders. The Government reserves the right to change the work management system vendor.

Question: Is the Government looking for a new CMMS vendor?

Answer: No.

Question: Is the contractor allowed to propose a CMMS solution?

Answer: The Government is not interested in changing CMMS software at this time.

Question: Please advise if the government requires, as part of this contract, that the winning bidder collectively bargain and ultimately sign a Collective Bargaining Agreement with Teamsters Local 115.

Answer: The successful offeror will “inherit” the current Collective Bargaining Agreement and will re-negotiate upon expiration of the current agreement.

Question: Please advise if the facility workforce (ie: include Federal Prime Contractors and their Subcontractors) have experienced labor related tension such as pickets and/or strikes within the past five years.

Answer: No.

Question: RFP pages 2-3, Optional Form 336 A – Schedule B Excel workbook was provided in the RFP and this document is mentioned in Sections B and L. The Optional Form 336 is not mentioned in Section L. Are Offerors to also complete and submit this Option Form 336?

Answer: OF-336 is not required to be submitted.

Question: RFP page 16, AGAR 452.228-71 Insurance Coverage (Nov 1996) (d) Aircraft

Public and Passenger Liability – Are there any aircraft used in connection with performing this contract?

Answer: No.

Question: RFP page 20, FAR 52.232-16, ALT I Progress Payments (Mar 2000) – Does this

Clause pertain to the Additional Work only or to both Routine and Additional Work?

Answer: Additional Work.

Question: RFP page 36, FAR 52.232-32 Performance Based Payments (Apr 2012) – Does this Clause pertain to the Additional Work only or to both Routine and Additional Work?

Answer: Additional Work.

Question: Attachment A.2.1 Work Order History – This attachment contains over 27,000 work order records that cover multiple contract years. Due to the lack of performance dates it is difficult to determine annual work requirements. Please provide work order data, service order and preventive maintenance by performance periods, i.e., base year 1 October 2014 through 30 September 2015, and the same for each subsequent option year.

Answer: Between July 2014 and October 2018, there were an average of 6,331 work orders per year.

Question: PWS page 6, 1.6 General Information – This PWS requires advance written notice be provided to the QAS when key personnel have a planned absence exceeding five consecutive days. The PWS does not address key personnel, assuming the project manager is key and covered by this requirement, what other positions are covered by this notification requirement?

Answer: Identified in AGAR Clause 452.237-74 – Key Personnel

Question: PWS page 13, 3.1.1 Shipping and Receiving – Please provide historical workload associated with shipping transactions and receiving actions per year.

Answer: Between October 2014 and September 2018, there were an average of 6,270 packages received per year. Shipping transactions are not tracked.

Question: PWS page 14, 3.1.2 Supply and Inventory Management – Are compressed gas, dry ice, and liquid nitrogen the only commodities covered by this PWS paragraph? If not, please provided details of types of commodities and quantities covered by inventory management.

Answer: Yes, those are the only commodities covered by that PWS paragraph.

Question: PWS page 15, 3.2.3 Watchperson Services – Contractor shall provide uniformed watchperson security services for the ERRC location personnel, buildings, and equipment in accordance with industry standards and ERRC security practices.

Services shall be provided for all hours outside of "ERRC normal business hours", all holidays as defined in PWS 1.6, and all time the Government closes the facilities due to weather conditions, safety, health, or medical emergencies as necessary as defined in PWS 1.6. This PWS paragraph calls for watch standing outside of normal business hours, and requires the contractor to provide continuous uniformed service at the main lobby during normal business hours.

Question: Please confirm Security and Monitoring Services are provided 24X7 and include “Watch Standing” and visitor control?

Answer: Security is to be provided 24/7. The front desk is to be manned during normal business hours. No additional security other than the front desk is required during normal business hours. During non-business hours, when not on rounds, the watchperson works out of a guardhouse at the chem wing entrance.

Question: PWS page 17, 3.6 Food Services – What are the frequencies for the Government vendor access requirements, daily, weekly, monthly? Is the contractor required to provide escort services for the vendor once access is granted?

Answer: Generally 2-3 times a week. No escort is required.

Question: PWS page 18, 4.1 Environmental Attachment A.4.1 – Historically Subcontracted

Work [Contractor/Subcontracted] Attachment A.4.1 does not appear to report any vendors associated with Environmental services, if provided, please identify the Supplier/Vendor, and Service Description that applies to this PWS paragraph. If omitted, please provide this missing information.

Answer: Nothing was omitted.

Question: PWS page 18, 4.1.2 Asbestos Abatement – Please provide historical workload for asbestos abatement.

Answer: ACM abatement projects have been additional work.

Question: Attachment 1.0 Maps and floor plans for the ERRC – In order to allow for bidders to properly calculate levels of effort required for providing services, please provide the square foot calculations for each facility, main building and satellite buildings, referenced in the attachment.

Answer:

BUILDING AREA

Main Laboratory/Office Bldg. #4 224,065 Service Building (Boiler House) Bldg. #5 14,162 Mechanical Services Bldg. #6 25,468 Hides and Leather Bldg. #16 4,156 Meat Processing Lab (Pyrolysis) Bldg. #7 2,562 Hazardous Operation Bldg. #3 2,025 Vehicle Storage Bldg. #17 2,400 Solvent Storage Bldg. #8 432 Waste Hazard/Solvent Storage Bldg. #18 176 Solvent Storage Lockers Bldg. #9 330

Question: ATTACHMENT A.7.3.5 Housekeeping Matrix Janitorial Matrix – The “Janitorial

Matrix” lists MSB Lab, is this the same as the Mechanical Serv Bldg shown in Attachment A.1.0? If not, please clarify what MSB Lab applies to.

Answer: MSB is Mechanical Services Building.

Question: ATTACHMENT A.7.3.5 Housekeeping Matrix – The matrix lists Floor Refinish “B”, Floor Refinish “C”, and Floor Refinish “D”, what do these descriptions represent? What type or types of floor surfaces is covered by the refinish requirement?

Answer: “B”- Strip and wax, “C”- burnish, “D”-Sweep and mop. Attachment A7.3.5.2 contains floors schedules.

Question: Section G.3 page 13, Government Purchase Card – Is there a minimum and maximum amount that would be ordered and paid by Government Purchase Card, or does that mirror the Additional Work minimum and maximum?

Answer: It is not anticipated that the Credit card will be used in this contract.

Question: Section L page 70, AGAR 452.215-71 (d)(2) Business Proposal – The solicitation requires financial statements for the last two years, and an interim statement for the current fiscal year. If we are in the first month of our fiscal year, what fiscal information needs to be submitted?

Answer: If there is no interim statement for current fiscal year because the current fiscal year is too new, provide financial statements for the last three years.

Question: Attachment PH_2,17 and Schedule B Davis Bacon tab – On the Schedule B tab for Davis Bacon there are two areas that require Group Level rates, Heavy Equipment Operator and Laborer, Groups I, II and III each. The Davis Bacon Wage Determination does not provide any Group Categories. Could the Government please provide descriptions for each group referenced above?

Answer: Removed groups on Schedule B.

Question: Attachment PH_2,17 and Schedule B Davis Bacon tab – On the Schedule B tab for Davis Bacon there is a requirement for a Teamster rate. Could the Government please provide descriptions for this rate so that the correct Labor Category from the Davis Bacon Wage Determination is used?

Answer: Changed Teamster to Truck Driver on Schedule B.

Question: PH_2.1_PWS and Schedule B 2 of 51 Schedule B Tab – Schedule B PWS The

CLIN structure shown on Schedule B does not match the PWS 1.0 Scope of Work. Should they? If so, which is correct and will the Government provide revisions to which ever document is incorrect?

Answer: They should not match.

Question: Attachment A.7.3.5 Housekeeping Matrix – What are the sizes and quantities of the Mats referenced in the Matrix?

Answer: Attachment A.4.1 provides a contact for historically sub contracted work.

Question: RFP page 69, Sub-Factor 4 – In Sub-factor 4, Section M, it reads “The evaluation will include a review of the list of products submitted, Certification, and Operation Plan.” Section L does not have a requirement to provide Certifications nor an Operation Plan. Will the Government clarify?

Answer: Certification and Operation Plan removed from Section M.

Question: RFP page 67, Headers / Footers – Important information is included in offeror headers and footers, including disclaimer verbiage. Will the Government allow for single spaced text in headers and footers?

Answer: Single spaced text is allowable in headers and footers. Information in headers and footers will not be evaluated.

Question: RFP page 67, Front Matter – Will the Government confirm that the cover, table of contents and other front matter is not included in page count?

Answer: The cover page and table of contents will not count toward the page limit. These pages will not be evaluated.

Question: RFP page 67 – Graphics depicting organizational diagrams, processes and solutions enhance our submissions and help us be concise, clear and compliant.

Will the Government please allow graphics to be single spaced?

Answer: Type size and spacing for graphics, charts, diagrams, tables, etc. shall be of an appropriate font and size for the application and must be clearly readable without magnification assistance to the normal eye. Graphics, charts, diagrams, tables, etc. shall not be used as a substitute for narrative text.

Question: RFP page 67 – Tables are used to summarize data in an efficient and easily readable way. Will the Government please allow tables to be single spaced to make them efficient and easily readable?

Answer: Type size and spacing for graphics, charts, diagrams, tables, etc. shall be of an appropriate font and size for the application and must be clearly readable without

Question: RFP page 67 – A 50 page limitation with double-spaced text, in our opinion makes it difficult for an offeror to clearly articulate our solutions for all the requirements listed in the Technical proposal. If outlined, as per section L, we may have 2-4 sentences to apply to each performance area. In the 2013 solicitation the performance requirements were very similar and proposals allowed for significantly more page count to provide a response. In order to allow the Government to be able to easily evaluate fully defined solutions from the different offerors, will the Government please consider increasing the limit to 100 pages?

Answer: Page limitation has been increased to 75 pages.

Question: RFP page 69, List of BioBased Products – In the RFP offerors are required to identify BioBased products to be purchased under this contract and list BioBased products specified, purchased, used and installed historically on similar projects.

These lists will greatly depend upon the size, scope and complexity of each individual project being cited by each offeror and take up valuable page count or vice versa for an offeror with less experience or smaller projects. We recommend that the lists be excluded from page count so that the Technical narrative space is equitable and equally defined for each offeror ensuring no offeror is penalized valuable page count for their technical solution simply because they had a more robust list of BioBased products.

Answer: Use of BioBased products is one of the technical evaluation sub-factors; therefore, this product list is included in the page limitation.

Question: RFP page 69, Graphic Cover – We mark all of our covers with the legend found in FAR 52.215-1(e), Restriction on disclosure and use of data. The legend is more than 100 words long. It is common to allow this marking to be done in smaller font and in single spaced so that it does not take up most of the cover.

Will the Government allow for a 10 point Arial Narrow and single space just for this purpose?

Answer: The cover page will not count toward the page limit; therefore, there is no need to reduce the font size or allow single spacing for this restriction.

Question: RFP page 66, Page Limit – Past Performance – With the Past Performance experience being the only way for offerors to impress upon the Government their strengths in performing contracts of similar size, scope and complexity, a 10 page limitation with double-spaced text for up to five contracts, in our opinion, does not give enough room to qualitatively and quantitatively provide the information needed. We strongly recommend an increase to 20 pages total, or a maximum page limit per reference, such as four pages per reference plus a two page introduction.

Answer: Page limitation for Past Performance remains ten (10) pages.

Question: RFP page 67, Bullets – Bullets are used to list items to make the narrative clearer to understand. If double-spaced, it will not be as easy to read. Will the Government please allow bullets to be single-spaced?

Answer: Type size and spacing for graphics, charts, diagrams, tables, etc. shall be of an appropriate font and size for the application and must be clearly readable without

Question: To properly respond to these factors it will likely require more than 50 pages. Due to the page limit we request the double-spaced requirement be changed to single-spaced and the font size be reduced from 12-point to 10-point.

Answer: Page limitation has been increased to seventy-five (75) pages. There are no changes to spacing or font size.

Question: On section B, the price schedules: For the Davis Bacon wage schedule tab, please describe the work category for B.22 – Teamster. I am unable to find this work category on the Teamsters’ CBA job category listing, nor can I find it on the Davis Bacon WD provided. What work does this position “Teamster” perform?

Answer: Changed Teamster to Truck Driver on Schedule B.

Question: What CBA position corresponds with the following under the SCA?

a) General Clerk II (Word Processor, receptionist, typist?)

b) Security Guard (what level?)

c) Shipping/Receiving Clerk (CBA has Storeroom clerk?) This term is not found in the directory of occupations or the CBA.

d) General Maintenance (CBA mechanic?)

e) Boiler Maintenance? (Equipment operator?)

f) HVAC Research, Maintenance Trades Helper (CBA has mechanic?)

g) Boiler Maintenance?

h) Equipment operator?

i) Pipefitter (CBA has Plumber?)

j) Boiler Maintenance? Boiler Operator (CBA has equipment operator? Boiler maintenance) This term is not found in the directory of occupations or the cba.

Answer: CBA positions are not meant to correspond with SCA positions.

Question: Should the fully burdened rate we provide include overhead and profit (is this the price used for billable work with no further markup?

Answer: Yes.

Question: Are there job descriptions for the CBA work categories as they do not use the same terminology as the SCA Directory of Occupations included.

Answer: We do not have job descriptions.

Question: Please provide a detailed description of the items that are included in lines B.1 to

B.5.

B.1 Work Management B.2 Admin Services B.3 Safety B.4 Utilities Service B.5 Facility Services

Answer: Introduced in SOW para A1.0. Defined in various sections per A1.0.

Question: Attachment “craft_codes” – Can you please explain the following skill codes: EL, ELT, LAB, PR? (Electrician, Electronics, Laborer, Photographer?

Answer: The “Craft Codes” exhibit has been updated to provide additional details.

Question: Are all employees subject to the right of first refusal on the incumbent contract covered under the CBA?

Answer: Refer to FAR Clause 52.222-17, which is in the list of clauses incorporated by reference.

Question: Attachment_A.2.1_Work_Order_History – No dates provided on report. What date range do these work orders reflect?

Answer: Between July 2014 and October 2018, there were an average of 6,331 work orders per year.

Question: Attachment_A.2.1_Work_Order_History – What does the column “EMPSYSID” reflect: employee system ID? If so, is the contractor able to run reports in this CMMS to view the calls worked by employee system ID?

Answer: EMPSYSID is a system generated number unique to individual employees. There are ways to generate reports of work orders by individual employees in the

CMMS.

Question: Attachment_A.2.1_Work_Order_History – It seems as if there are no

“ACT_TIME”s listed for many PM tasks. Is this a required field?

Answer: Attachment A.2.1 is provided for information. It is not a required report.

Question: For the CLINs, the RFP has the base year starting 2/29/2020 and the Phase-In

3/31/2019. Can the government please clarify?

Answer: The dates provided are the delivery dates which are the end dates of the performance period.

Question: Reference Attachment A.2.2.1, Listing of Equipment for PM Service. The listing of equipment indicates two (2) Liebert Units. What are these Liebert Units (Air Conditioners, Chillers, UPS, etc.) and what is the size of each unit?

Answer: They are AC units. Additional information is available in Attachment A.2.2.2 not previously provided.

Question: Reference Attachment A.2.2.1, Listing of Equipment for PM Service. What is the

MBH on the primary boilers?

Answer: Boilers 1 and 2 are 200hp each. Boilers 3 and 4 are 400hp each.

Question: Reference Attachment A.2.2.1, Listing of Equipment for PM Service. What is the tonnage on the Split Air Conditioning Units and Cooling Towers?

Answer: Each tower is approximately 420 Tons. Additional information is available in

Attachment A.2.2.2 not previously provided.

Question: Reference Attachment A.2.2.1, Listing of Equipment for PM Service. The equipment listed does not include sizes or model numbers to determine sizes (e.g.

air compressors, air handlers, VAV’s, Boilers, Cooling Towers, Fan Coil Units, Exhaust Fans, Fume Hoods, Pumps, Space Heaters, Condensate Return Units, Chilled Water Pumps, Steam Generators, Unit Heaters, Water Treatment Systems, Backflow Preventers, Hot Water Pumps, Heat Exchangers, Sump Pumps, TV Cameras, Forklift, Autoclaves, Freezers, Environmental Chambers, Refrigerators, Ice Makers, Hot Water Heaters). Can the government provide sizes or model numbers for the equipment listed? Additionally, can the government provide further information (such as quantities, sizes, model numbers, etc.) about line item “Various VFDs?”

Answer: Additional information is available in Attachment A.2.2.2 not previously provided.

Question: Reference PWS 6.6.2, Auxiliary Boilers and Reboilers. Items could not be found in Attachment A.2.2.1. Please provide a listing of this equipment.

Answer: Reboilers are listed in A.2.2.1 as UF steam generators. All boilers are listed in

A.2.2.1.

Question: Reference PWS 7.3.2.1, Refuse. Does the Government or the Contractor perform

Refuse Collection and Disposal? If Contractor, please provide the workload for this requirement.

Answer: Contractor collects and disposes refuse. Attachments A.7.3.4 and A.4.1 are relevant.

Question: How many current in-house employees are on site?

Answer: Approximately 200 at any given time.

Question: With respect to the Past Performance proposal, will the government evaluate relevant commercial projects (as well as government projects)?

Answer: Yes.

Question: In Section L, (d)(1), "The Offeror shall provide an explanation of the basis for

Other Direct Costs, including any materials or subcontract prices". Is it the Governments intent that Offerors show their Other Direct Costs as part of the price breakdown supporting data?

Answer: Yes.