Copy of 1232SA24Q0058_Questions with Answers_20MAR24_JC2.xlsx
XLSX spreadsheet 19 KB Posted
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- Postproduction Video Editing Services
- Solicitation number
- 1232SA24Q0058
About this file
This document is a set of questions and answers related to a Request for Quotation (RFQ) issued by the United States Department of Agriculture (USDA), Agricultural Research Service (ARS) for video editing and postproduction services.
The RFQ, number 1232SA24Q0058, seeks support for the Animal Welfare Information Center (AWIC) with video editing and postproduction services. Key details include a period of performance from August 1, 2024 to October 30, 2024, and a due date for questions of March 25, 2024 and a due date for quotes of March 27, 2024. The RFQ document provides guidance on the required services, such as merging video presentations with slides, providing transcripts with time codes, and formatting the final videos. It also indicates that there is no incumbent vendor, and the USDA received previous quotes ranging from $4,000 to $7,000 for similar services. Respondents are instructed to submit their quotes via email to the contracting officer.
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Other files
| File | Type | Posted |
|---|---|---|
| 1232SA24Q0058_Questions_with_Answers_26MAR24.xlsx | XLSX spreadsheet | |
| 1232SA24Q0058 Amendment 0001.pdf | ||
| 1232SA24Q0058_AMEND_0001_W_1449_CS_SOW_WR_22MAR24.pdf | ||
| 1232SA24Q0058_Questions with Answers_21MAR24.xlsx | XLSX spreadsheet | |
| 508-standards-applicability-checklist (002).docx | DOCX document | |
| 1232SA24Q0058.pdf | ||
| 1232SA24Q0058_Questions with Answers_19MAR24.xlsx | XLSX spreadsheet |
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Text version
Sheet1
| Question # | Subject | Question | Gov Answer |
| 1 | Slides | Sometimes the font chosen for the slides, although legible when projected on a large screen, can be too small when viewed on a computer screen. Or the captions that are created cover up text on the slide. This requires splitting one slide into 2 so that all the information can be presented. If this scenario occurs in this project, who is responsible for creating the new slide? | NAL/AWIC (i.e., we) will make that change or ask the presenter to make the change. |
| 2 | Average length of the presentations | What is the average length of the presentations that will be provided? | 30 - 45 minutes |
| 3 | Slide Insertion | For our clients we film the presentations and have a technique for noting when each slide is to appear. Not having done the filming for your presentations, is it indicated on the transcripts where each slide is to appear on the screen? | I do not think so… we record in Zoom and then the transcript is generated separately from Zoom and I don't think that level of detail is provided. |
| 4 | Transcript & time code | Will the transcript have time code which corresponds to the video? | Yes |
| 5 | Receipt of the video | How will we receive the video? On a hard drive? | no - likely over Google Drive or One Drive or some other electronic platform |
| 6 | Previous Videos | We reviewed the video/slide presentations examples. A few had video introductions from the seminar, some had picture in picture (presenter and slides), and some had voice over only. Is there a format that you expect for these future presentations? | No - this can vary like it has in the past. We'll work with what we have at the time. The important part is seeing the slides and capturing the audio of the presenter (however, it's bonus/ideal if we can show the presenter video AND the slides at the same time). |
| 7 | Audio description | We are assuming that audio description is not required for this project. Correct? | What is meant by 'audio description'? If you mean like visuals or images on the screen/slide, then correct, that is not needed. |
| 8 | Incumbent | Is there an incumbent vendor that you have previously used for these types of projects? | No - this is a new requirement |
| 9 | Contract Number | Could you please provide the current contract number and amount of award? | None to provide |
| 10 | Budget | Is there a budget or budget range you are looking to achieve for this project? | During Market Research we received several "quotes" that ranged from $4000-$7000 |
| 11 | Video of speakers | The solicitation says "Merge video presentations with slides for each lecture." Is there video of the presentations other than the slides? Meaning is there video of each presenter speaking? | This may not be an issue as everything will be virtual and recorded via Zoom so we predict the speaker will have their video on when they are presenting (a small square above their shared slides on the recording) and they will be sharing their slides simultaneously. Therefore, there is probably no need to 'merge' anything as it should all be on the same screen and video recording. I anticipate the recorded video presenations to look like this at the end: https://www.nal.usda.gov/animal-health-and-welfare/9th-annual-3rs-symposium (except we want USDA bumpers and a consistent intro slide for every presenation like the presenations on this page: https://www.nal.usda.gov/animal-health-and-welfare/10th-annual-3rs-symposium |
| 12 | Frame Rate | Can you please provide the specifications of the recorded presentation? What frame rate is/will it be recorded in? What is/will be the resolution of the presentation recording? | This I am not sure of. I am not the expert and have mimal expeirence with video production or editing. I would say whatever is standard with Zoom webinars… I would refer this vendor to the previous Symposium presenations and say it will be the same as the ones at least in 2020, 2021 and 2022. Here is the 2022 link: https://www.nal.usda.gov/animal-health-and-welfare/9th-annual-3rs-symposium |
| 13 | Presenters or slides | Please describe what will be recorded for each presentation? For example will speakers or participants be visible on screen? Will the full screen be taken up by the slide presentation? Etc? | The speaker should be visible as long as their camera is turned on. The participants will not be visible. The full screen will be the presenation slides but I anticipate the speaker will be visible by a small sqaure/box of their video at the top of the video or to the left or right kind of like it is in these videos: https://www.nal.usda.gov/animal-health-and-welfare/9th-annual-3rs-symposium. You'll see the speaker and the host are visible in the beginning of the presenation before slides are shared and then they go into a small box in the right hand corner. |
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