Attachment A - A04 Access Control System Upgrade Statement_of_Work.pdf

US Department of Agriculture (USDA)

Statement of Work

Contents Project General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards Attachment ............................................................................................................................................. Error! Bookmark not defined.

Project USDA–FNA Denver Regional Office – ePACS Access Control Upgrade

General Information

1.0 Scope of Work

The purpose of this project is to upgrade, expand, and standardize the USDA FNA Denver Regional Office’s electronic Physical Access Control System (ePACS) to ensure compliance with HSPD‑12 credentialing requirements and full integration with the USDA enterprise Lenel OnGuard system. The contractor shall furnish all labor, materials, equipment, and programming to install nine (9) new card readers, associated door hardware, access control cabling, power supplies, and Lenel controllers across the 4th and 9th floors of the facility.

This upgrade supports USDA FNA’s effort to modernize security infrastructure, improve controlled access to sensitive areas, and maintain compliance with federal physical security standards and FIPS 201-3.

2.0 Background

The Denver FNA Regional Office requires modernization of its existing access control system and expansion to include additional controlled openings. The facility doesn’t have an access control system does not provide full HSPD‑12 compliant authentication, lacks unified Lenel controller architecture on all openings, and does not meet USDA enterprise-level monitoring requirements.

FNA has determined that upgraded readers, new request‑to‑exit sensors, updated locking hardware, and networked Lenel control panels are necessary to support secure operations.

Contractor Requirements

3.0 Technical Requirements / Tasks – (contractor shall provide/perform the following tasks):

3.1 Equipment

Access Control Devices

• Nine (9) LenelS2™ Signo PIV card readers o Locations:

4th Floor: West Door, East Door, Network Closet 9th Floor: Stair 1, Stair 2, Stair 3, RA Suite/RA Office glass door, Computer Room (Interior)

Computer Room (Exterior)

Controllers, Panels, and Power Supplies

• One (1) 4-door Trove1M panel with LNL M3300 ISC and two LNL 1320 boards (4th floor)

• One (1) 8-door Trove2M2 panel with LNL M3300 and LNL 1320 interface boards (9th floor)

• 12V sealed lead acid batteries (as required)

• Panel wiring, connectors, and mounting hardware

Door Hardware & Sensors

• Recessed door position switches (DPS)

• Request to exit motion detectors (Bosch DS160 or equivalent)

• Electrified strikes and magnetic lock (as specified)

• Emergency exit button with time-delay functionality

• Existing electrified hardware (to be reused if serviceable)

Cabling

• Plenum-rated access control cabling (free-air plenum methods)

• OSDP composite cabling for readers, DPS, REX, and locking devices

3.2 Services

Installation

• Physical installation of all equipment listed above at specified locations

• Pulling and terminating all required cabling

• Mounting and wiring panels, readers, sensors, and door hardware

Programming & Integration

• Programming all devices into the USDA LenelS2 OnGuard enterprise server

• Configuring schedules, access levels, readers, alarms, and door properties

• Connecting panels to USDA LenelS2 enterprise server via USDA-provided network ports and static IP addresses

(programming by vendor)

Testing & Commissioning

• Conducting complete functional tests:

o Reader functionality o Credential acceptance for HSPD 12 PIV cards o Alarm reporting to enterprise system (door held, door forced, power failure, tamper, access granted/denied) o Fail safe/fail secure behavior o Mag lock fire-drop testing (where applicable)

• Providing written test report and certification of compliance

Project Documentation & Support

• Providing installation documentation and as-built drawings

• Training USDA staff on system operation (if required)

• Ongoing technical support during commissioning

4.0 Government Furnished

The Government will provide:

Network switch ports and static IP addresses for each controller 2 Enterprise LenelS2 server infrastructure to include software

5.0 Deliverables / Schedule

Key Deliverables

Item No. Deliverable Description Due Date 1 Material Procurement Contractor orders all materials TBD 2 Project Kickoff Meeting Review scope, schedule, and site constraints TBD 3 Progress Reports Installation progress, issues, milestones Daily 4 Installation Completion All devices installed, wired, programmed TBD 5 100% System Commissioning Full test witnessed by PM/Security Manager; certification required TBD

6.0 Travel

Travel is not required for performance of this requirement. If travel is included in your quote, please create a separate CLIN for all travel-related costs. Should any travel become necessary, the contractor must adhere to all applicable Federal and agency travel regulations and follow established FNA travel processes. To minimize cost impacts, the contractor is encouraged to assign personnel who are local to the performance location, as unnecessary travel could significantly increase the overall cost of the requirement.

7.0 Contractor’s Key Personnel

Contractor shall provide personnel with:

• Current LenelS2 Silver Certification or higher

• Minimum 3 years of LenelS2 installation experience in past 4 years

8.0 Security Requirements

If required, ALL contractor personnel must be able to undergo USDA fingerprinting/background checks before beginning work.

• Work areas must remain secured at the end of each day.

• No access to systems, server rooms, or controlled areas without escort unless authorized The contractor will be required to complete a visitor form prior to the start of work to ensure safe and compliance in accordance with Government policies.

9.0 Data Rights

All system configurations, programming files, and documentation produced under this contract become property of the U.S. Government.

10.0 Section 508 – Electronic and Information Technology Standards When information technology is to be acquired, include language describing Section 508 requirements.

All documentation produced must comply with Section 508 accessibility standards.