A003 Questions during bid.docx
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- Solicitation number
- 12305B22R0006
About this file
This document includes a request for quotes (RFQ) from the United States Department of Agriculture for a firm fixed-price construction contract. The scope of work involves installing concrete trench drains, condensate drainage systems, and a whole building dehumidification system at the National Center for Cool and Cold Water Aquaculture in Kearneysville, West Virginia. The contract value is between $1 million and $5 million and the period of performance is 365 days from the notice to proceed. The solicitation will use a lowest price technically acceptable source selection process to evaluate past performance, technical capability, price, and financial information. The award is set aside for small businesses with less than $36.5 million in annual revenue. The closing date for questions is June 29th and site visits will be held that day. The primary NAICS code is 236220 and bonds may be required depending on the value of proposals received.
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COMMERCIAL, WHOLE-BUILDING DEHUMIDIFIER FOR FISH BROODSTOCK BUILDING INSTALL CONCRETE DRAIN TRENCHES IN FISH BROODSTOCK BUILDING PROJECT
Questions:
06/21/2022 Q: I cant figure out if the mechanical dehumidification portion of the project is required to be bid this project?
A: Scope of Work includes:
The modification of the existing concrete slabs, trench drains and tank drainage piping to reduce standing water and facilitate cleaning and maintenance activities.
The installation of a whole building dehumidifier.
Option 1 The relocation of two (2) air handling unit condensate drain lines.
June 30, 2022 Questions:
1. Period of Performance: SF-1442, page 1, states 365 Calendar Days from NTP. SF-1442, page 2, indicates 180 Days after award. 01 00 11, 1.3 Coordination of Work, Paragraph 4: States performance of work is 180 calendar days. Sheet PD-101 “Work in Main Tank Room shall be from August through December, or as Directed by the Contracting Officer.” Question: Please clarify the Period of Performance.
A: Our initial period of Performance (Job Duration) was for 180 Days. In light of Supply chain issues It is recognized that it may take substantial amounts of time to accumulate the materials/equipment to start the project. Thus the differing time frames. Please propose with your submission your time frame for completion.
2. 01 00 11, 1.3 Coordination of Work, Paragraph 1: Please confirm the outdoor area will be available for storage of materials/equipment by contractor.
A: Outdoor storage will be available for material and equipment. Locations will be coordinated with facility prior to the start of construction
| 3. | 01 00 11, 1.3 Coordination of Work, Paragraph 5: What ongoing operations within the building will continue during construction? Will the exposed fish tanks be active during construction? It was conveyed during the site visit that livestock would be maintained in the building during construction. Please confirm. A: This is an active research facility and livestock will be maintained; the open fish tanks will require protection during construction. Protection installations will be coordinated with location manager. |
| 4. | 01 01 00, Part C, pg. 13 of 305: Requires continuous monitoring for noise, etc. The noise level limit of 75 dB is specified for protection of ARS employees. Typical jackhammering of concrete is around 120-130dB. Question: Will ARS employees be present in the building during demolition? If so, can they be required to wear the appropriate PPE to protect their hearing? Will a Db monitoring device be required, with downloadable reports? A: Db monitoring will not be required. The building may be occupied during demolition and the contractor shall provide appropriate PPE to USDA employees during jackhammering operations if they choose to remain in the building. |
| 5. | 01 01 00, Part C, pg. 13 of 305: Requires continuous monitoring of chemical vapor generation, VOC’s, etc. What type of vapor monitoring is required? Is a 3rd party required? A: Vapor monitoring equipment will not be required. Contractor response will be required if any vapors generated during construction are offensive to USDA employees. |
| 6. | 01 01 00, Paragraph 1.7, Item B, Temporary Buildings: Question, is a location for the Contractor Trailer and Storage Box close to the Project Site? A: Trailer and storage box locations will be closed to the building and locatins will be coordinated with the Location Manager during the pre-construction meeting. |
| 7. | 01 01 00, 1.10, Item C, As-Built Drawings: Item states requirement for electronic version of As-Builts. 01 78 39, 2.1 Record Drawings, Paragraph B, requires As-Built electronic version in PDF and Contractor/Engineer update of the Contract Drawings in a DWG operating system (i.e. AutoCAD, Revit, Microstation). Please identify the DWG software utilized for the native design documents. A: AutoCAD is the software utilized by USDA. |
| 8. | 01 01 00, 1.13, Item B&C Temporary Heat: Please confirm no in-place heating system or use of building heating system (if available), shall be utilized by contractor. Additionally, contractor is responsible for installation of temporary electrical meter for contractor heater, with fees paid by contractor. Please see Specification 01 50 10, 1.3.D & F, which states Owner will pay electric-power-service use charges. Please clarify. A: Existing heating systems can be used during construction if available. Contractor will be responsible to provide additional heating equipment if construction activities alter interior temperatures below standard temperature ranges. USDA will pay for electric service. |
| 9. | 01 01 00, 1.16, Relocated Equipment and Items: During the site visit, mention was made to temporarily relocate removed equipment to exterior location. Question: Shall the contractor provide temporary protections of removed equipment (i.e. pallets, tarps, containers) or is placement on the ground sufficient? A: Removed equipment must be adequately protected with pallets, tarps, containers during temporary storage. |
| 10. | 01 35 26, 1.5.1.b: States the QC Manager may concurrently perform the duties of SSHO and vice versa. Please confirm the Superintendent may concurrently perform QC and SSHO duties or shall the individual have no other responsibilities. A: Superintendent may concurrently perform QC and SSHO duties. |
| 11. | 01 35 26, 3.5.3, Utilities in Concrete: Please confirm GPR, X-ray (or other) scanning is required for all concrete saw cutting and demolition on this project? The amount of scanning is significant and timely to comply with the specification. Please clarify the level of scanning for the 6” concrete. Shall all embedded rebar be located for height/alignment? A: Scanning is required in all areas in proximity to sub-slab utilities installations. Locating all embedded rebar is not required. |
| 12. | 01 50 10, 2.2, Temporary Facilities and Controls: Please confirm a portable toilet will comply with the intent of B.3 and connection of temporary trailer to sanitary system is not required. A: Portable toilet will comply with intent of B.3. |
| 13. | 01 50 10, 3.3, Paragraph F, Project Signs: RFP states to provide a “Project Identification Sign” as approved by the Contracting Officer. Is there a standard required of the USDA? Please advise. A: There is no standard required by USDA. |
| 14. | 01 73 00, 3.3, Paragraph B, Construction Layout: Please confirm that a Professional Engineer is required to perform the layout of the work. A: Contractor shall choose the means and method to lay-out the work and will be responsible for its accuracy. |
| 15. | 01 73 00, 3.5, Paragraph G, Cutting and Patching/Sheet S502 & S503: Drawings convey a score cut for all concrete at new work locations (i.e. trench drain). Contractor interprets the design intent to then jackhammer (or other method) out the concrete, leaving a fractured edge below the score cut and reinforcement in place. Contractor would then cut, clean, and tie existing rebar into the new work/rebar. The minimal allowable depth of the score cut will result in challenging removal of the concrete and often will break at an angle towards/underneath the cut. Additionally, removal of the concrete to match the fractured edge represented in the drawings will also be tough. Question: Can the Contractor through-cut the slab and epoxy/dowel new rebar in lieu of the method represented in the drawings? A: Cutting through the slab and utilizing epoxy/dowels for new rebar installations is acceptable. |
| 16. | 01 81 13, Sustainable Design Requirements, Paragraph 1.6: Contractor has in-house LEED AP and demonstrated experience with LEED projects. Question: Is an outside consultant required or can Contractor submit credentials of in-house professional for approval? A: credentials of in-house professionals is acceptable. |
| 17. | 01 81 13, Sustainable Design Requirements, Paragraph 2.2: Please confirm the intent of this paragraph is not to re-purpose/re-install 20% materials on this project. Please provide further clarification on the intent of this paragraph. Project is primarily demolition and installation of trench drains. Opportunity to re-purpose materials on this project is minimal. A: the intent is not to re-install 20% of the material on this project. The goal is to have any new material installed in the project contain 20% recycled material. |
| 18. | Sheet SD101, General Note #1: Note states Contractor responsible for encountered elements not identified in drawings. Please provide further information as to what the encountered elements may be. Is there a potential for rock excavation requirements? Other? A: This is a standard construction document clause. Differing site conditions may be subject to an equitable adjustment if approved by the Contracting officer. |
| 19. | Sheet S503, Detail 2/S503: Detail shows resinous floor coating pointing to a representative line weight. The new trench drain detail indicates the same line weight and appears to represent installation of the epoxy in the new CIP drain. Please confirm installation of resinous floor system shall extend into trench drain. A: Yes, for sanitary reasons the resinous floor system shall extend into the trench drain. |
| 20. | Sheet S503, Detail 2/S503, Specification 09 67 23, 2.3 Integral Cove Base Accessories: Detail shows resinous floor coating pointing to a representative line weight. The new trench drain detail indicates the same line weight and appears to represent installation of the epoxy in the new CIP drain. Please confirm installation of the integral cove base is required within the trench drains. A: Yes |
| 21. | Sheet S503, Detail 2/S503: What are the limits of the resinous floor system? Specifically, is the resinous floor system required for the entire building or just at the trench drain locations? Please clarify. A: See 1/S101 Floor Coating Plan for extent of Floor Coating |
| 22. | Sheet P001, Note #10: Requires floor to be sloped 1/8” to floor drains. Is this specific to the new concrete placement for floor drains, or for the entire floor. A: Positive drainage to floor drains is required for the entire floor. Extent of floor area is indicated on 1/S101. |
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