FBO_34_Amendment_003_Attachment_1_Pre-Bid_Conference_Agenda_06_05_2018.pdf

June 5, 2018, Pre-Bid Conference/Site Visit (Construction)

WELCOME

References:

• FAR Clause 52.236-27 Site Visit (Construction)

• FAR Clause 52.236-2 Differing Site Conditions

• FAR Clause 52.236-3 Site Investigations and Conditions Affecting the Work

INTRODUCTIONS

USDA NRCS Representatives:

• Danny Mandell, Contracting Officer,

• Kristin Walker, Contracting Officer Representative (COR),

• Michael Rosado, Construction Inspector (CI)

• Mario Sapia, Construction Inspector (CI)

PLAN OF ACTIVITIES

1. Short meeting to discuss Solicitation

2. Planned/Organized Site Visit (Construction)

3. Anticipated Duration: 2 – 3 hours

TYPE OF CONTRACT AND SET ASIDE

SOLICITATION NO. 121A2318B0002

PROJECT DESCRIPTION: ABATEMENT, DEMOLITION, PRELIMINARY RESTORATION - 5 RESIDENTIAL

EASEMENT PROPERTIES, CONNECTICUT

INVITIATION FOR BID (IFB): Basically a Sealed Bid Procurement solicitation

TOTAL SMALL BUSINESS SET-ASIDE

NAICS CODE: 238910, Site Preparation Contractors SIZE STANDARDS: $15.0 Million (3 years average receipts)

ESTIMATE PRICE RANGE: $250,000 – $500,000

GENERAL STATEMENT: SOLICITATION REQUIREMENTS

System for Award Management Registration (CO) FAR PART 52.204-7 System for Award Management (SAM).

1. Requires that a prospective awardee shall be registered. Meaning, in an “ACTIVE” status, in the SAM Database prior to award, during performance of the contract, through final payment of any contract resulting from this solicitation.

2. Go directly to www.sam.gov, registration is FREE!

Amendment 3 Attachment 1 AGENDA: Pre-Bid Teleconference and Site Visit

Solicitation 121A2318B0002 Abatement, Demoliton, Preliminary Restoration - 5 Residential Easement Properties, West Haven, Connecticut http://www.sam.gov/

Note: If you google it, instead of going directly to www.sam.gov, you will get a different entity that will be more than happy to register your company in SAM, but there is a catch, they will charge you anywhere from $500 to $1000, so don’t “google” go directly to www.sam.gov.

3. Annual Representations and Certifications The NAICS code for this requisition is 238910, small business size standards is $15.0 million.

Performance Time: 60 calendar days FAR Part 52.211-10 Commencement, Prosecution, and Completion of Work.

Performance time begins when the Notice to Proceed (NTP) is issued. This time includes, the start date through completion of the work to include final site clean-up of the premises.

a. MAXIMUM WORK WEEK:

(1) Include Holidays that you are not allowed to work on

(2) Holidays that you are permitted to work on (NOTE: If you wish to work on one of these days, then you must submit a letter to CO through the COR requesting to work on these holidays at least 5 calendar days in advance of that holiday)

Bonding Requirements FAR Part 52.228-1 Bid Guarantee FAR Part 52.228-15 Performance and Payment Bonds – Construction AGAR 452.232-70 Reimbursement for Bond Premiums-Fixed Price Construction

1. Bid Bond. A bid bond is required, all potential offerors will be required to submit a bid guarantee/bid bond (20% of the contract price) with their proposal.

2. Performance and Payment Bond (100% of the contract price – award price of the contract)

a. Performance Bonds (Standard Form 25) the penal amount will be 100% of the contract price

b. Payment Bonds (Standard Form 25A) the penal amount will be 100% of the contract price

(1) The bonds shall be in the form of firm commitment, supported by corporate sureties whose names appear on the listed in Treasury Department Circular 570, INDIVIDUAL SURETIES, or by other acceptable security, such as postal money order, certified checks, cashier’s check, irrevocable letter of credit (ILC) or any security in accordance with Treasury Department regulations. See Treasury Circular 570 which is published in the Federal Register or you can obtain them from:

U.S. Department of Treasury.

Financial Management Services Surety Bond Division 3700 East West Highway, Room 6F01, Hyattsville, MD 20782

Via the internet at: http://www.fms.treas.gov/c570

3. Reimbursement of Performance and Payment Bonds The Government will reimburse for the total amount for premiums attributed to the furnishing the Performance and Payment Bonds.

Amendment 3 Attachment 1 AGENDA: Pre-Bid Teleconference and Site Visit

Solicitation 121A2318B0002 Abatement, Demoliton, Preliminary Restoration - 5 Residential Easement Properties, West Haven, Connecticut http://www.sam.gov/ http://www.sam.gov/ http://www.fms.treas.gov/c570

Suspension of Work FAR Part 242-14 Suspension of Work The CO may order the Contracting may order the Contractor, in writing, to suspend, delay, or interrupt all or any part of the work of this contract for the period of time that the Contracting Officer determines appropriate for the convenience of the Government.

Commencement, Prosecution, and Completion of Work FAR Part 52.211-10 Commencement, Prosecution, and Completion of Work The Contractor required to commence work within 10 calendar days after receiving the Notice to Proceed and complete the entire work within 60 calendar days to include final clean-up of the area.

Liquidated Damages FAR Part 52.211-12 Liquidated Damages – Construction If the Contractor fails to deliver or perform the services within the time period specified in the contract, the Contractor shall, in place of actual damages, pay to the Government liquidated damages of $100.00 per calendar day of delay

Performance of Work by the Contractor FAR Part 52.236-1 Performance of Work by the Contractor Contractor shall perform on the site, and with its own organization, work equivalent to at least 50 percent of the total amount of work to be performed under this contract.

Time Extensions for Unusually Severe Weather FAR 52.249-70 Time Extensions for Unusually Severe Weather Coordinate with both the CI and COR, to note down weather days to be used later to request extension to the performance period. Request must be in writing and submitted to the COR, for review and approval.

Maximum Work Week AGAR 452.236-75 Maximum Workweek Construction Schedule

Payments FAR Part 52.232-5 Payments under Fixed-Price Construction Contracts FAR Part 52.232-27 Prompt Payment for Construction Contracts FAR Part 52.232-40 Providing Accelerated Payments to Small Business Subcontractors AGAR 4I-52.232.72 Other Invoicing Requirements Under Prompt Payment for Construction Contracts.

Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP) Invoices must be submitted electronically through the United States (US) Department of Treasury’s Invoice Processing Platform (IPP) or the Contractor must be willing to accept payment by Government Purchase Card.

Contractor must use the IPP website at https://www.ipp.gov, to register, access, and use IPP for submitting invoices. Contractor can call (866) 973-3131 for assistance.

Solicitation 121A2318B0002 Abatement, Demoliton, Preliminary Restoration - 5 Residential Easement Properties, West Haven, Connecticut https://www.ipp.gov/

1. PROCESS OF SUBMITTING INVOICES:

a. When submitting an invoice for payment, whether progress/partial or final, invoices must first be submitted to the Contracting Officer Representative (COR) for review and approval before entering it in

IPP.

b. CO will be the final approval of any invoice submitted in IPP, only when the COR has approved and certify the invoice which constitutes acceptance of work completion will the CO, approved the payment request submitted in IPP.

c. Method/Submission of Payments will be in accordance with each item of work as stated in the Construction Specifications.

d. FINAL INVOICE – RELEASE OF CLAIM

Purchase of Biobased products FAR Part 52.223-1 Biobased Product Certification FAR Part 52.223-2 Affirmative Procurement of Biobased Procducts Under Service and Construction Contracts.

Contractor shall make maximum use of biobased products that are United States Department of Agriculture (USDA designated items, see www.biopreferred.gov.

Permits and Responsibilities FAR Part 52.236-1 Permits and Responsibilities Contractor will be responsible for obtaining any and all necessary licenses and permits, and complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work.

Accident Prevention FAR Part 52.236-1 Accident Prevention FAR Part 252-4 Alterations in Contract NRCS Supplement to OSHA Parts 1910 and 1926 Construction Standards Interpretations is included and part of the Accident Prevention Clause.

NOTE: The Contracting Officer’s Representative and Construction Inspector(s) have the delegated authority to suspend work for failure to comply with the Safety Requirements of the contract.

Postaward Conference AGAR 452.215-73 Postaward Conference A post award conference will be held with the successful offeror, it will be scheduled within 10 calendar days after the date of contract award, the conference will be held at:

- To be determined at a later date.

Use of Premises AGAR 452.236-72 Use of Premises Contractor will get with the COR, CI, to identify a site to park their work trailer, equipment, or materials, Archaeological or Historic Sites AGAR 452.236-73 Archaeological or Historic Sites If encountered Contractor shall discontinue work in the general area and notify the CI, and COR.

Solicitation 121A2318B0002 Abatement, Demoliton, Preliminary Restoration - 5 Residential Easement Properties, West Haven, Connecticut http://www.biopreferred.gov/

Erosion, Sedimentation, and Pollution Control Requirements AGAR 452.236-74 Control of Erosion, Sedimentation, and Pollution Control Requirements Control of Erosion, Sedimentation, and Pollution are the responsibilities of the Contractor

Samples and Certificate AGAR 452.236-76 Samples and Certificate REFER TO PAGE 24 (see Clause)

Subcontracting Limitations FAR 52.219-14 Limitations on Subcontracting FAR Part 52.222-11 Subcontracts (Labor Standards) FAR 52.236-1 Performance of Work

Contractor hiring subcontractors must adhere to the FAR Clause identified above.

- In addition, Contractor must complete SF 1413 Statement and Acknowledgment

- (a) SF 1413 is used by the prime contractor to identify and report all applicable subcontracts (all tiers) awarded under the prime contract.

- Second, it identifies specific scopes of work the subcontractors will be performing, subcontract award date, and subcontract number.

- Third, it provides formal notification to the applicable subcontractors of the labor laws and associated clauses they are responsible for complying with. Since the form provides formal notification it is acknowledged by both parties and becomes a part of the contract.

- (b) The requirement for completing and submitting the SF 1413 is stipulated by Federal Acquisition Regulation (FAR) 52.222-11. The clause states that contractors and subcontractors (all tiers) performing on a Federal contract involving construction in excess of $2,000 are required to submit a fully executed SF 1413 Statement and Acknowledgement within 14 days of award of each subcontract to the Contracting Officer. In addition, the clause states the prime contractor is responsible for compliance by any subcontractor (all tiers) performing construction (within the United States) with the following contract clauses as listed in 52.222-11(b):

1. Davis Bacon Act (52.222-6);

2. Contract Work Hours and Safety Standards Act— Overtime Compensation (if the clause is included) (52.222-4);

3. Apprentices and Trainees (52.222-9);

4. Payrolls and Basic Records (52.222-8);

5. Compliance with Copeland Act Requirements (52.222-10);

6. Withholding of Funds (52.222-7);

7. Subcontracts (Labor Standards) (52.222-11);

8. Contract Termination—Debarment (52.222-12);

9. Disputes Concerning Labor Standards (52.222-14);

10. Compliance with Davis-Bacon and Related Act Regulations (52.222-13); and

11. Certification of Eligibility (52.222-15)

Labor Requirements/Wage Rates (CO) FAR Part 52.226-6 Construction Wage Rate Requirements FAR Part 52.222-11 Subcontracts (Labor Standards) FAR Part 52.222-55 Minimum Wages Under Executive Order 13658

Solicitation 121A2318B0002 Abatement, Demoliton, Preliminary Restoration - 5 Residential Easement Properties, West Haven, Connecticut

WAGE DETERMINATION: General Decision Number: CT180010 04/27/2018 CT10 Superseded Generla Decision CT20170010, State of Connecticut, Construction Type: Residential, County: New Haven

TYPE: Residential Construction Projects.

Construction Wage Rate Requirements. The wage determination(s) are specify the minimum wage rate and fringe benefits that contractors and subcontractors must be paid under the resultant contract.

Subcontracts (Labor Standards). Requires contractor to flow down certain labor clauses in their subcontracts and ensure that subcontractor employees are also paid not less than the minimum wage rate and fringe benefits stated in the wage determination.

Minimum Wages Under Executive Order 13658. Requires prime contractor and subcontractors to pay a certain minimum wage to employees not covered FAR Clause 52.226-6 Construction Wage Rate Requirements, or those otherwise exempt from the requirements of the clause.

Items of Work for Selected Specifications

Method/Submission of Payments

- will be in accordance with each item of work as stated in the Construction Specifications.

NRCS Quality Assurance See FAR 52.246-12 Inspection of Construction

Surveying/Site Layout FAR Part 52.236-17 Layout of Work

Ingress/Egress Roads Identify the official ingress/egress roads and the conditions of these roads expected on completion of the project.

NOTE. Contractor is expected to leave the ingress/egress roads in “as good or better” condition than they found them.

Work Limits Show the approximate work limits for construction and explain that they are to confine all work, storage and parking to the identified work limits.

Clearing Limits (If applicable) Identify how the clearing limits will be marked in the field. Identify any specific areas that are not to be cleared and how they will be protected.

Borrow Areas (if applicable) Identify the location of the borrow areas and any notable requirements for borrowing materials.

Waste Areas Identify the designated waste are and any special requirements

Solicitation 121A2318B0002 Abatement, Demoliton, Preliminary

Utilities Point out any known underground or overhead utilities within the work area and point out any contractual or state/local requirements for contracting utility owners or a one-call notification system.

NOTE. Contractors are responsible for all permits and dig test requirements.

Any Other Site Specific Concerns (If applicable)

CONCLUSION

Bidding Process This is a Sealed Bidding Process – called INVIATION FOR BID (IFB) NO PUBLIC BID OPENING.

However, if you want to attend a bid opening, it will be in the Contracting Section, at the following location, USDA NRCS Texas State Office Contract Section 101 South Main Street, Suite 200, Temple, Texas 76501

References:

FAR Part 52.214-5 Submission of Bids FAR Part 52.214-6 Explanation to Prospective Bidders FAR Part 52.214-7 Late Submissions, Modifications, and Withdrawals of Bids FAR Part 52.214-8 Preparation of Bids – Construction FAR Part 52.214-19 Contract Award-Sealed Bidding-Construction

JUST ANOTHER REMINDER: It is the Offeror’s responsibility to check on the solicitation, daily, at www.fbo.gov, for any changes/amendments that may have been issued which may affect your bid.

Bid Preparation Summary Prospective Offerors shall review all solicitation provisions and in 52.214-5, 52.214-7, and 52.214-18, when preparing their offer. As a reminder, in addition to any other requirements in this solicitation, Prospective Offerors are reminded to submit the following:

1. Complete Standard Form (SF) 1442, Solicitation, Offer, and Award

• Blocks 14, 15, 16, 17, and 18

• Signed and date Blocks 20a, 20b, and 20c

2. Acknowledge all amendments (if any) on Block 19, of the SF 1442

3. Provide your DUNS number in Block 10, of the SF 1442 or provide evidence of registration of SAM that shows status is “ACTIVE”

4. Complete the BID SCHEDULE

5. Complete 52.204-8 Annual Representations and Certifications (Oct 2016)

6. Complete 52.209-5 Certification Regarding Responsibility Matters (JUL 2013) (page

7. Complete 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (FEB 2016)

8. Bid Guarantee is required, paragraph 52.228-1 Bid Guarantee (SEP 1996)

Prospective Offerors shall mail one copy of their bid packet, applicable clauses, and/or provisions to:

Amendment 3 Attachment 1 AGENDA: Pre-Bid Teleconference and Site Visit

Solicitation 121A2318B0002 Abatement, Demoliton, Preliminary Restoration - 5 Residential Easement Properties, West Haven, Connecticut http://www.fbo.gov/

USDA NRCS Texas State Office

Attention: Danny Mandell, Contracting Officer, W.R. Poage Federal Building, 101 South Main Street, Suite 200, Temple, Texas 76501.

Bid packets may be hand-delivered in (USPS/UPS/FedEX) and must arrive no later than

June 18, 2018, 2:00 pm (CST)

Please write down the solicitation no. 121A2318B0002, on your bid packet.

EMAIL AND FACSIMILE WILL NOT BE ACCEPTED.

Solicitation 121A2318B0002 Abatement, Demoliton, Preliminary