FBO_33_Amendment_003_Pre-Bid_Teleconference_and_Site_Visit.pdf

(x)

121A2318B0002 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

NRCS-TX-TEMPLE

TEMPLE TX 76501

101 SOUTH MAIN ST.

USDA-NCRS-TEXAS STATE OFFICE

WASHINGTON DC 20250

NRCS-HQ-121A23

ROOM 6801-S

1400 INDEPENDENCE AVENUE, SW

USDA-NRCS CONTRACTING TEAM 1

NRCS-HQ-121A23

05/18/20180003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

05/18/2018

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Abatement, Demolition, Preliminary Restoration - 5 Residential Easement Properties, County of New Haven, State of Connecticut

This amendment adds the following Pre-bid Teleconference and Site Visit meetings, questions and answers, and list of attendees.

ATTACHMENTS.

1. Attachment 1 Pre-Bid Teleconference and site visit agenda,

2. Attachment 2 Teleconference minutes, A Pre-Bid Conference and Site Visit was held for this Invitation for Bid (IFB) Solicitation

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16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

DANNY G. MANDELL

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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121A2318B0002/0003

No. 121A2318B0002 Abatement, Demolition, Preliminary Restoration of five (5) residential easement properties, in the County of New Haven, State of Connecticut. The following information was reviewed with the contractor at pre-bid teleconference and site showing, which covered solicitation requirements, Terms and Conditions, Safety, Specifications, and administrative notes.

Also included is list of individuals that attended the pre-bid teleconference and site showing.

1. PRE-BID TELECONFERENCE/PRE-PROPOSAL and SITE

VISIT.

Pre-bid Teleconference/conference Location: City

Hall, 3rd Floor Conference, Town of West Haven, 355 Main Street, West Haven, CT 06516

Pre-bid Teleconference Date and Time: June 5, 2018,10:00 am (EST)

Site Visit Location: Intersections of Blohm

Street and 3rd Avenue Extension, West Haven, CT

06515

Site Visit Date and Time: June 5, 2018, Time:

1:00 pm (EST)

2. AGENDA. See Attachment 1. Pre-Bid

Teleconference/Site Visit, dated 06/05/2018.

3. TYPE OF CONTRACT AND SET-ASIDE.

a. SOLICITATION NO. 121A2318B0002

PROJECT DESCRIPTION: Abatement, Demolition, Preliminary Restoration - 5 Residential Easement

Properties, County of New Haven, State of

Connecticut

b. TYPE OF ACQUISITION: Invitation for Bid (IFV)

c. TYPE OF SET-ASIDE: TOTAL SMALL BUSINESS

SET-ASIDE

d. NAICS CODE: 238910, Site Preparation

Contractors

e. SIZE STANDARDS: $15.0 Million

f. ESTIMATE PRICE RANGE: $250,000 - $500,000

4. BID PREPARATION SUMMARY/INSTRUCTIONS.

Prospective Offerors shall review all solicitation provisions and in 52.214-5, 52.214-7, and 52.214-18, when preparing their offer. As a reminder, in addition to any other requirements in this solicitation, Prospective

Offerors are reminded to submit the following:

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Sponsored by GSA

FAR (48 CFR) 53.110

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121A2318B0002/0003

(1) Complete Standard Form (SF) 1442, Solicitation, Offer, and Award

a. Blocks 14, 15, 16, 17, and 18

b. Signed and date Blocks 20a, 20b, and 20c

2. Acknowledge all amendments (if any) on Block

19, of the SF 1442

3. Provide your DUNS number in Block 10, of the

SF 1442 or provide evidence of registration of

SAM that shows status is ¿ACTIVE¿

4. Complete the BID SCHEDULE

5. Complete 52.204-8 Annual Representations and

Certifications (Oct 2016)

6. Complete 52.209-5 Certification Regarding

Responsibility Matters (JUL 2013) (page

7. Complete 52.209-11 Representation by

Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (FEB

2016)

8. Bid Guarantee is required, paragraph 52.228-1

Bid Guarantee (SEP 1996)

(2) Prospective Offerors shall mail one copy of their bid packet, applicable clauses, and/or provisions to:

USDA NRCS Texas State Office

Attention: Danny Mandell, Contracting Officer, W.R. Poage Federal Building, 101 South Main Street, Suite 200, Temple, Texas 76501.

(3) Bid packets may be hand-delivered in

(USPS/UPS/FedEX) and must arrive no later than

June 18, 2018, 2:00 pm (CST)

a. Please write down the solicitation no.

121A2318B0002, on your bid packet.

b. EMAIL AND FACSIMILE WILL NOT BE ACCEPTED.

5. TELECONFERENCE/CONFERENCE ROOM. QUESTIONS AND

ANSWERS (Q&A).

Q: Frank Gladwin, building official, Frank

Gladwin, Contractors should be aware that I will need 24 hours notice before demo starts and they will be getting 3 inspections from the building department. We will need disconnect letters for all utilities before issuing a demo permit.

Permit fees will be waved for demo permits since

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121A2318B0002/0003 these are city owned lots. Disconnect letters will be needed before permits will be issued.

There will be 5 individual building permits or just one?

A: Kristin Walker, I believe it will be 5 individual permits as the contract is paid as 5 individual line items.

Q: Do any of these homes require abatement prior to demo?

A: Kristin Walker, The contractor will need to do a lead characterization study prior to determining if lead abatement will be needed.

The cost for this study should be included in the bid price by residential lot. All homes have some level of asbestos abatement that is needed and that should also be put into the cost of the bid. Potential lead abatement can be added as an estimated optional bid item if the residence is found to be above the threshold and dictates abatement measures. If no lead abatement is required, then the optional bid item can be cancelled.

Q: Frank Gladwin, What is the schedule for the sequence of work?

A: K. Walker, to be determined after acceptance of the winning bid. We estimate the contract will be awarded before July 1. The first step in the process is to complete the lead characterization studies and begin disconnecting utilities. Once permits are obtained, mobilization and demolition can commence. The project should finish no later than September 15.

Q: Frank Gladwin, Will any roads be shut down during demo? If so, they will need to contact the West Haven Police Department in advance.

A: Kristin Walker, it should not be necessary for roads to be closed during demo. There may be areas that need to be fenced out where pedestrians or vehicles may not drive such as areas where sewer or water lines will be capped, but most of the road should remain open and should not require extensive vehicle traffic

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121A2318B0002/0003 control measures.

Q: Frank Gladwin, What will be the normal work hours for construction?

A: Kristin Walker, it depends on noise ordinances. 8am-5pm or potentially later depending on the ordinance and inspectors necessity to be on-site and availability.

Contractors could start earlier if operations will not be disruptive of the neighborhood and an inspector doesn¿t need to be on-site during that portion of the project.

Q: What sort of notification will be needed for cutting sewer lines?

A: 24 hour notice to City of West Haven and also

NRCS construction inspectors will be required prior to cutting sewer lines. NRCS inspectors must be present during this operation and city of

WH building official will also need to inspect that work.

Q: Catherine Coniff, would removal of the driveways and homes of these properties fit the requirements of MS 4?

A: K. Walker I'm not sure what MS 4 is?

Catherine: we are required to reduce our impermeable surface by a certain percentage by

2020 in order to meet the terms and conditions of a city plan. K. Walker¿then yes, I believe this would definitely qualify as ground where you have reduced impermeable surface which means that contractors, it is imperative to remove all obstructions, concrete, pavement, etc. from these sites so the city can meet this goal.

Q: Contractor: Is there a bid bond required for each home?

A: Danny Mandell, a 20% bid bond is needed for the overall contract bid price. (i.e. just one that covers all houses)

Q: Contractor: is site visit mandatory?

A: Walker: No. But be careful using google earth as I don't believe it has been updated for

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121A2318B0002/0003 the homes that are already removed.

SITE WALK-THROUGH. QUESTIONS AND ANSWERS.

Q: Contractor: What side of the sidewalk will we be cutting the water and sewer lines?

A: Walker: We will need to check with Abdul

Quadir, engineer with City of West Haven. Abdul also knows the type of cement that is permitted for capping the line.

Q: Contractor: What type of construction safety fence is required for this site? 6¿? 8¿?

Orange construction fence? Chain link?

A: Walker: Mario and I prefer a chain link type fence, I think 6¿ tall is adequate. Ideally you would fence off the whole site at the sidewalk to prevent people from coming in at all, but if not that then you will definitely need to fence off any open basement holes. You will need to propose how you are keeping the site safe in your safety plan you develop. Frank Gladwin, Building

Official: We want to see common sense used when fencing for safety. We understand having a fence around the whole site can be hard to work around, but it should definitely be around any empty excavations. 6¿ chain link sounds adequate. Use common sense though.

Q: Contractor: Where can we get water for dust control? Can¿t we just connect to the house lines?

A: Walker: you will not be able to connect to the house lines as those will be decommissioned.

In the past they have been able to work out a water source with the waste water treatment plant down the road, but that will be on the contractor to find an adequate and safe source of water.

Q: Contractor: Do you have a baseline for the soil that¿s on site already? How will we know if that soil is appropriate to fill with?

A: Walker: You can use anything leftover on site already to fill any voids if and when available. However, anything hauled in for basement or void fill, or for top soil must be

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121A2318B0002/0003 tested in accordance to CS-423 Earthfill to verify it meets EPA standards. Lab sample results must be sent to me (the COR) for review and acceptance before you accept delivery of topsoil on-site. Type of fill and appropriateness of material will be reviewed by the construction inspectors for suitability for end use and questionable material should be brought to the attention of the COR for final acceptance or rejection of material.

#69 Third Ave Extension

Q: Contractor: What do we do about fence removal here and block walls?

A: Arthur Ramthun/K. Walker ¿ all obstructions need to go including this wall if it is on our property line, which it appears that it is. All fences on our property line need to be removed.

In the case of the concrete block wall on the back edge of 69 third ave, where the neighbor¿s fence is using it as fence support, this wall needs to come out and the soil should be graded towards third ave extension at a 2:1 sideslope.

Fence between #67 and #69 needs to be sorted out which side of the property line it falls and may need to come out if it is on #69. Any issues between residing neighbors of demolition sites should be brought to the attention of the

COR/SCE.

Q: Contractor: How fast does payment happen?

How do we bill for this? Do we have to complete one house before we can bill?

A: Once you enter your invoice into IPP, as long as the work you are billing for is complete and has been approved and accepted, then the COR will approve it and the CO will get it paid normally within 14 calendar days under the prompt payment act. We may have longer to pay the bill, but generally it is paid very quickly. You can bill for completed work. If you complete half the demolition of one house, you could bill for 50% of that particular line item for the accepted bid amount. You can bill multiple times a month if you wish as long as you don¿t bill for work that isn¿t completed yet.

Q: Bids are due June 18th?

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121A2318B0002/0003

A: 2 pm eastern standard time. Hard copy to

Texas. Nothing later will be accepted.

6. LIST OF ATTENDEES.

Danny Mandell, NRCS Contracting Officer, TX (by phone)

Kristin Walker, NRCS Contracting Officer¿s

Representative, Tolland, CT

Arthur Ramthun, NRCS State Conservation Engineer, Tolland, CT

Michael Rosado, NRCS Construction Inspector, Tolland, CT

Mario Sapia, NRCS Construction Inspector, Hamden, CT

Eileen Krugel, City of West Haven Grant Writer, NRCS Sponsor Agreement Point of Contact

Frank Gladwin, City of West Haven Building

Official

Catherine Conniff, City of West Haven Zoning

Enforcement Officer

Fred Messore, City of West Haven Commissioner of

Planning and Development

Yannuzi Group, Charlie and Chuck, Contractors, New Jersey (by phone)

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