B A02 22Q2100 Combined Synopsis-Solicitation 4.22.22.pdf

United States Forest Incident Procurement 3833 S. Development Ave Department of Service Operations Boise, ID 83705-5354 Agriculture Logistics Contracting Branch

Caring for the Land and Serving People 1

COMBINED SYNOPSIS / SOLICITATION - Request for Quote (RFQ) IAW FAR 12.6 Streamlined Procedures for Evaluation and Combined synopsis/solicitation of Commercial Products and

Commercial Services (as a Request for Quote (RFQ) – see (16)(ii) below) FAR 13.5 Simplified Procedures for Certain Commercial Products and Commercial Services

USDA Forest Service National Interagency Fire Center (NIFC) Call When Needed (CWN) Mobile Food Service Units (MFSU)

Blanket Purchase Agreement (BPA)

(1) Action Code: N/A

(2) Date: 4/4/2022 4/22/2022

(3) Year: FY2022

(4) Contracting Office ZIP Code: 83705-5354

(5) Product or Service Code (PSC): F003 – Natural Resources/Conservation- Forest-Range Fire

Suppression/Presuppression

(6) Contracting Office Address:

USDA Forest Service National Interagency Fire Center (NIFC) Incident Procurement Operations - Logistics Contracting Branch 3833 S. Development Ave Boise, ID 83705-5354

(7) Subject: USDA FS National Interagency Fire Center (NIFC)

Call When Needed (CWN) Mobile Food Service Units (MFSU)

(8) Combined Synopsis/Solicitation Number: 1202SC22Q2100

(9) Closing Response Date: 4/27/2022 5/2/2022

(10) Contact Point or Contracting Officer: Dana Price, CFCM

Senior Contract Specialist / Contracting Officer p: (202) 205-0913 c: (703) 431-6656 e: dana.price2@usda.gov or via MS Teams

(11) BPA Award Number: To be determined

BPA Call Order Number(s): To be determined on an induvial basis

(12) BPA Call Order Dollar Amount: Individual Order Ceilings - $7,500,000.00

(13) BPA Line-Item Number: BPA Line-Item Number (CLIN) Structure – CLINs will be established for each CWN MFSU determined acceptable, and fair and reasonable.

CLIN 0001 Call When Needed (CWN) Mobile Food Service Unit (MFSU)

• CWN MFSU Number – [insert applicable Unit Number from Schedule of Item (as applicable)]

Combined synopsis/solicitation No. 1202SC22Q2100 USDA Forest Service CWN Mobile Food Services National Office

Caring for the Land and Serving People 2

(14) BPA Award Date: Anticipated 5/27/2022

(15) Contractor: To be determined

(16) Description:

AMENDMENT (A02): The purpose of this amendment is to extend quote due date, update Terms & Conditions (FAR 52.212-1 & 52.212-4) and provide further clarification/instructions on CWN MFSUs.

This combined synopsis/solicitation document is the only attachment for this amendment, all other previously attached solicitation documents remain unchanged.

Update Terms & Conditions –

AGAR Provision 452.222-71 Past Performance Labor Law Violations (addendum to FAR 52.12-1) and AGAR Clause 452.222-70 Labor Law Violations (addendum to FAR 52.212-4) have been rescinded. These changes will be reflected in subsequent awards.

Quote Due Date & Time –

Extended to 5/2/2022 @ 5p MDT.

Clarifications –

Exhibit 12. CWN MFSU Description & Equipment Requirements Checklist- Inspections – Before a certificate of compliance is issued authorizing performance on a BPA, a site inspection may be conducted either in-person or via other electronic methods to determine the unit is suitable for award. Further, photos are necessary to support this exhibit for evaluation purposes.

Geographic Area Coordination Center (GACC) – Dispatch center for Regional/Local incidents (< 150 meals). Have access to NICC Source List for 2022 CWN MFSU BPAs. GACCs DO NOT have authority to place Orders under the BPAs. Resource Orders received from GACCs will result in separately priced EERAs written by a Buying Team or Local Contracting Office.

National Interagency Coordination Center (NICC) – Only agency other than the CO with authority to place orders under the BPAs.

Emergency Equipment Rental Agreement (EERA) – It is the governments intent to not issue EERAs for Call When Needed (CWN) MFSUs responding in support of an incident due to National MFS Units being fully committed or otherwise unavailable during the 2022 Fire Season. The purpose of 1202SC22Q2100 is to award Blanket Purchase Agreements (BPAs) prior to the season in an effort to provide a more efficient dispatch process throughout, especially at times when there is an utmost need, similar to, and in-line with, current National dispatch procedures. This will eliminate time of order negotiations, allowing for quicker response to an incident.

Caring for the Land and Serving People 3

Regional/Local incidents (<150 meals) – Dispatched via GACC via EERAs from regional/local offices or buying teams. GACCs will have access to the source list comprised of all Call When Needed MFSU BPA awardees and will follow their own ordering procedures. Regional/local incidents are separate from the CWN MFSU BPA; EERA pricing is determined at time of order based on discussions at that time with that ordering official and will not be reflected against a BPA.

Western United States – All states west of ND, SD, WY, CO, NM (occasionally TX and MN).

Again, BPAs are for use only when a National MFS is not available.

AMENDMENT (A01): The purpose of this amendment is to update Exhibit 11: Vendor Forest Service Incident Payment Information and provide clarification on CWN MFSUs.

All other solicitation documents remain unchanged / there are no attachments for this amendment.

Update Invoice Issues - invoice status questions email to asc_support@usda.gov. This change will be reflected in subsequent awards.

This combined synopsis/solicitation is specifically for CWN MFSUs for use after all Nationally contracted MFSUs have been ordered or determined unavailable.

GACCs can access a CWN MFSU BPA source list for regional/local use.

USDA Forest Service CWN MFSU BPA holders are not precluded from accepting orders from GACCs on a separate EERA: CWN MFSUs are not required to provide pricing matching your BPA prices.

BASE: This combined synopsis/solicitation and resultant Blanket Purchase Agreements (BPAs) are to provide Call When Needed (CWN) Mobile Food Service Units (MFSUs) at various field locations during wildland fire and other types of incidents throughout the contiguous western United States after all Nationally contracted MFSUs have been ordered or determined unavailable, and as the need becomes known to the Government. The expectation and desired result of the attached Statement of Work (SOW) is to provide appetizing, nutritional, well-balanced hot/cold meals, sack lunches, hot/cold can meals and supplemental items. All meals are to be freshly prepared at the incident (please see the SOW for complete details).

This acquisition will result in commercial, multiple-award BPAs, under the authority of Federal Acquisition Regulations (FAR), Part 12, Acquisition of Commercial Products and Commercial Services in conjunction with FAR Part 13, Simplified Acquisition Procedures.

The BPA’s may be used by multiple State and Federal wildland fire agencies and will result in multiple agreements. The dollar limitation for any individual order is the Simplified Acquisition Threshold (SAT) ($7.5M IAW Agency procedure). Since the needs of the Government and availability of Contractor's resources during an emergency cannot be

Caring for the Land and Serving People 4 determined in advance, it is mutually agreed that, upon request of the Government, the Contractor shall furnish the resources listed herein to the extent the Contractor is willing and able at the time of order. Due to the sporadic occurrence of incident activity, the placement of any orders IS NOT GUARANTEED.

Offerors shall complete the Schedule of Items – CWN MFSUs Item Detail and Price Schedule (attached separately) for the 2022 Calendar Year for all equipment and services they propose to offer. The Contractor is responsible for furnishing and managing all equipment, materials, supplies, trained/certified personnel, laborers, transportation and lodging necessary to meet the agreement specifications as identified in the SOW.

Pricing/Terms for subsequent years will be requested annually through an updated combined synopsis/solicitation posted to SAM.gov.

The effective period of the resultant BPAs will be June 1, 2022 – May 31, 2032, subject to Annual Review IAW FAR 13.303-6 and custom clause #4.

The physical home location of the CWN MFSUs will be considered the Designated Dispatch Point (DDP) for the Offeror’s personnel and equipment. Wildland fire and other types of incidents occur in the contiguous western United States; BPAs will be established with MFS Units located in these areas.

(i) This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) 1202SC22Q2100 is issued as a request for quote (RFQ) and is synonymous to combined synopsis/solicitation; the terms are used interchangeably throughout.

(iii) The combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-04 / Effective 1/30/2022.

(iv) The combined synopsis/solicitation is not a Small Business Set-Aside; the associated

NAICS code and small business size standard for sub-contracting is: 722310 – Food Service Contractors - $41.5M

(v) A list of BPA line-item number(s) (CLIINs) and items, quantities, and units of measure

(including optional items, if applicable): a CLIN will be established for each CWN MFSU included in the BPA for Call Order award reference.

Caring for the Land and Serving People 5

Figure 1 - Example - Offerors must complete attached Schedule of Items (Word doc) for EACH CWN MFSU offered

Offerors shall submit the Schedule of Items (Exhibit 1.) AND complete the form at Schedule of Items for each CWN MFSU offered. NOTE: If there is a discrepancy between the electronic Schedule and the hard copy, the hard copy prices will take precedence.

(vi) Description of requirements for the items to be acquired: See Statement of Work (SOW).

(vii) Date(s) and place(s) of delivery and acceptance and FOB point: Delivery dates are specified in individual Call Order requirement documents.

(viii) The provision at 52.212-1, Instructions to Offerors-Commercial Products and

Commercial Services, does not apply to this acquisition. In accordance with FAR 12.301(b)(1), addenda do apply to this acquisition and are attached.

(ix) The provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, does not apply to this acquisition. In accordance with FAR 12.301(c)(2), addenda do apply and are attached.

(x) Offerors are required to include a completed copy of the provision at 52.212-3, Offeror

Representations and Certifications-Commercial Products and Commercial Services, with its quote:

NOTE: The offeror shall complete only paragraph (b) of this provision if applicable since offerors must be registered in the System for Award

SCHEDULE OF ITEMS – CWN MFSU ITEM DETAILS & PRICE SCHEDULE

complete a separate Schedule of Items and CWN MFSU Number for each CWN MFSU offered

A BPA Line-Item Number (CLIN) will be established for each CWN MFSU included in the BPA.

Complete the CWN MFSU details (e) and provide 2022 pricing (f) below for each unit(s) you have to offer.

(a) Offeror’s Name:

(b) CWN MFSU Number (unique for each CWN MFSU): _________________________

(c) 24-Hour Contact Telephone Number for Dispatch:

(d) Designated Dispatch Point (DDP) – physical home location of your CWN MFSU (address, city, state and zip code (no P.O. Boxes allowed)):

(e) CWN MFSU details:

Maximum Number of Breakfasts per Hour / Meal Period XXX /hour / XXX /period Maximum Number of Lunches per Meal Period XXX /period Maximum Number of Dinners per Hour / Meal Period XXX /hour / XXX /period

Equipment Type ID Number

(f) CWN MFSU price details:

ITEM

ITEM DESCRIPTION

UNIT OF

MEASURE

PRICE PER UNIT

101 Mileage Rate Mile $

102 Breakfast Rate Meal $

103 Sack Lunch Rate Meal $

104 Dinner Rate Meal $

105 Relocation Fee Rate Move $

OPTIONAL ITEMS:

Fill out the prices for the following Optional Items your company may wish to supply. Include any additional items below.

120 Hand Washing Unit Rate Day $

121 Boxes (used for breakfast/dinner transport) Each $

122 Refrigeration (specify capacity) XX Ft.3/ Day $

123 Tents/Seating (specify capacity) XX people/ $

124 Add Additional Items if applicable

125 Add Additional Items if applicable https://forms.office.com/g/09M4fR9HBA

Caring for the Land and Serving People 6

Management (SAM) as accessed through https://www.sam.gov in order to respond to solicitations and be awarded contracts.

(xi) The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and

Commercial Services, applies to this acquisition; indicated additional FAR clauses cited in the clause are applicable to the acquisition. Addenda are attached.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition; indicated additional FAR clauses cited in the clause are applicable to the acquisition. Addenda are attached.

(xiii) A statement regarding any additional contract requirement(s) or terms and conditions

(such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.

NOTE: Due to the unique circumstances regarding CWN MFSU support, this combined synopsis/solicitation does not have a specified end-date and will be amended at a minimum, at least annually (see Custom Clause #4 Multiple-Award BPA Annual Reviews).

Initial submissions will have a firm end-date as specified herein. Amended solicitation responses will be due as specified in any amendment(s).

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating is not applicable.

(xv) Quotes are due 4/27/2022 5/2/2022 at 5:00 PM MDT via email to:

2022 CWN MFSU Quotes

Questions are due 4/11/2022 at 11:00 AM MDT via email to:

2022 CWN MFSU Questions Questions not submitted on the Q&A form via email will not be answered.

(xvi) Request for Quote (RFQ) POC: Dana Price, Contracting Officer; dana.price2@usda.gov.

(17) Place of Contract Performance: Place of performance will be specified in individual Call Order requirement documents (resource orders).

(18) Set-aside Status: This requirement is not being set-aside for Small Business (SB).

COMBINED SYNOPSIS/SOLICITATION ATTACHMENT(S):

Notice to Offerors (rev)

NO OTHER ATTACHMENTS ARE INCLUDED IN THIS AMENDMENT

Statement of Work (SOW) Schedule of Items (example provided herein)

FAR 52.212-4 & 52.212-5

Exhibits

FAR 52.212-1, 52.212-2 & 52.212-3

RFQ Q&A Form (sample .pdf) https://www.sam.gov/ mailto:2022_CW.nsf2090sbjtgyg9f@u.box.com mailto:2022_CW.cs6sc7et8jm9uhdx@u.box.com

Caring for the Land and Serving People 7

Attached separately to the SAM.gov posting

Schedule of Items for each CWN MFSU offered (fill-in Word doc) Guide for CWN MFSU Invoicing & Invoice Package (Excel workbook) RFQ Q&A Form (fill-in Word doc) SF-1449 to be completed, signed and returned with quotes (see instructions) (PDF)

Table of Contents is the Contract Documents, Exhibits and Attachments located at pages 81-120 of this combined synopsis/solicitation under this formatting

Caring for the Land and Serving People 8

OFFEROR’S COPY

(Ref. 48 CFR 1) Issuing Office:

U.S. Forest Service, Contracting National Interagency Fire Center (NIFC) 3833 S Development Ave, MS 1100 Boise, ID 83705-5354 This combined synopsis/solicitation, including amendments, can be downloaded from the following Internet site: https://www.sam.gov Quotes Are Solicited For:

CWN Mobile Food Service Units (MFSU)

Combined Synopsis/Solicitation No: A02 1202SC22Q2100

Issued Date: 4/4/2022 4/22/2022

IMPORTANT – NOTICE TO OFFEROR

This combined synopsis/solicitation will result in multiple award Blanket Purchase Agreement(s) (BPA) for Call When Needed (CWN) Mobile Food Service Units (MFSUs). Please review each section in detail to ensure the required documentation is submitted. Quotes are due on 4/27/2022 5/2/2022 @ 5:00 PM MDT. Quotes may be submitted at any time prior to the due date and the Government reserves the right to award Blanket Purchase Agreements (BPAs) at any time.

**** DUE TO THE UNIQUE CIRCUMSTANCES REGARDING CWN MFSU SUPPORT, THIS SOLICITATION DOES NOT HAVE A SPECIFIED END DATE AND WILL BE AMENDED ON AN AS NEEDED BASIS, OR AT A MINIMUM, AT LEAST ANNUALLY.

INITIAL SUBMISSIONS WILL HAVE A FIRM RESPONSE DATE AS SPECIFIED HEREIN. AMENDED SOLICITATION RESPONSES WILL

BE DUE AS SPECIFIED IN ANY AMENDMENT(S). ****

Offeror shall submit the following items in response to this combined synopsis/solicitation:

a. SF-1449 (Exhibit 13), block 17a (including block CODE with offerors Unique Entity Identifier (UEI) former DUNS number) and blocks 30a-30c: Complete, date, and sign;

b. Complete a Schedule of Items for each unit(s) you have to offer;

c. Complete a CWN MFSU Description & Equipment Requirements Checklist (Exhibit 10.) for each CWN MFSU offered;

d. Provide quote in the format required in FAR 52.212-1 of the combined synopsis/solicitation;

e. Provide responses to FAR 52.212-3 and FAR 52.223-1 Biobased Product Certification.

Combined synopsis/solicitation package (Quote) shall be EMAILED in the following format:

a. To: CWN Mobile Food Services by email to: 2022 CWN MFSU Quotes;

b. Email Subject Line: Comb Syn/Sol 1202SC22Q2100-Company Name-CWNMFSU-Submittal Date;

c. File Name Configuration: Company Name–CWNMFSU–Business/Technical–Submittal Date.

d. This email address does not download text in the body of the submission; it ONLY downloads attachments.

No facsimile (FAX) or hard copy quotes will be accepted.

Offerors may contact Dana Price for information about this RFQ at dana.price2@usda.gov or (703) 431-6656.

“The policy of the United States Department of Agriculture Forest Service prohibits discrimination on the basis of race, color, national origin, age, religion, sex, disability, family status, and/or political affiliation.” Persons believing they have been discriminated against in any Forest Service-related activity should write to: Chief, Forest Service, USDA, P. O. Box 96090, Washington, DC 20090-6090.

Previous editions of this form are obsolete. FS-6300-44 (11/79) https://www.sam.gov/ mailto:2022_CW.nsf2090sbjtgyg9f@u.box.com mailto:dana.price2@usda.gov