1202SA26R9700 VR Final AMEDMENT 2.pdf

QUOTER’S COPY

(Ref. 48 CFR 1) Issuing Office:

National Interagency Fire Center USDA/Forest Service, Contracting Owyhee Building, MS 1100 3833 S. Development Ave.

Boise, ID 83705-5354

Quotes are Solicited for:

Development of a Standardized Wildfire Aviation Virtual Training Delivery with Technical Support

Solicitation: 1202SA

IMPORTANT – NOTICE TO ALL PROSPECTIVE QUOTERS

Quotes shall be emailed to the Contracting Officer, Kay Brundage at rita.brundage@usda.gov, by the closing date and time stated on the SF-1449.

The Contractor shall complete/submit the following as part of its quote:

1. SF 1449, Blocks 17a (including Unique Entity ID (UEI)) and 30a-30c;

2. Fill in the appropriate information requested in Section B Schedule of Item and D.1(c)(3), Contractor Authorized Signatures; and

(i) B.1 Schedule of Items pricing sheet.

3. Provide supporting documents to:

(i) E.1 52.212-1 Instructions to Offerors

(ii) E.6 52.209-7 Information Regarding Responsibility Matters, and

This solicitation neither commits the Government to pay any cost incurred in the submission of the proposal or in making necessary studies or designs for preparing the proposal, nor to contract for services or supplies.

Any cost incurred in anticipation of a task order shall be at the Contractor’s own risk.

Contractors shall e-mail questions to Kay Brundage, at rita.brundage@usda.gov, no later than 9 February 2026 at 1400 Central Standard

“The policy of the United States Department of Agriculture Forest Service prohibits discrimination on the basis of race, color, national origin, age, religion, sex, disability, family status, and/or political affiliation.” Persons believing they have been discriminated against in any Forest Service related activity should write to: Chief, Forest Service, USDA, P.O. Box 96090, Washington, DC 20090-6090.

Solicitation No. 1202SA26R9700 Aerial Supervision Virtual Training i

TABLE OF CONTENTS

A SF1449 .......................................................................................................... A-1

B SCHEDULE OF ITEMS ................................................................................. B-1

C CONTRACT CLAUSES................................................................................. C-1

C.1 52.252-2 Clauses Incorporated by Reference (Feb 1998) ............................. C-1

C.2 52.203-3 Gratuities (Apr 1984) ...................................................................... C-1

C.3 52.203-12 Limitation on the Payments to Influence Certain Federal Transaction (Jun 2020) .................................................................................. C-1

C.4 52.204-13 System for Award Management (Oct 2018) .................................. C-1

C.5 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) ............................................................................... C-1

C.6 52.233-1 Disputes (Mar 2014), Alternate I (Dec 1991) .................................. C-1

C.7 52.233-3 Protest After Award (Aug 1996) ...................................................... C-1 C.8 52.212-4 Contract Terms and Conditions – Commercial Products and

Commercial Services (Nov 2025) ................................................................. C-1

C.9 52.216-18 Ordering (Aug 2020) ..................................................................... C-9

C.10 52.216-19 Order Limitations (Oct 1995) (Tailored) ........................................ C-9

C.11 52.216-22 Indefinite Quantity (Oct 1995) ..................................................... C-10

C.12 52.216-32 Task-Order and Delivery-Order Ombudsman (Sep 2019) (Tailored) ................................................................................................... C-101

C.13 52.217-8 Option to Extend Services (Nov 1999) .......................................... C-11

C.14 52.217-9 Option to Extend the Term of the Contract (Mar 2000) ............... C-111

C.15 52.232-18 Availability of Funds (Apr 1984) ................................................ C-111

C.16 52.252-6 Authorized Deviation in Clauses (Nov 2020) .............................. C-112

C.17 48 CFR 452.224-70 Confidentiality of Information (Feb 1988) ................... C-122

C.18 AGAR 452.204-70, Modification for Contract Closeout (Deviation Jul 2022) ...................................................................................................... C-13

C.19 AGAR 452.216-73 Minimum and Maximum Contract Amounts (Feb 1988) ................................................................................................... C-13

C.20 AGAR 452.215-73 Postaward Conference (Tailored) .................................. C-13

C.21 Invoice Processing Platform (IPP) – Treasury Invoicing System ................. C-14

D ANY CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS ............ D-1

D.1 Performance Work Statement (PWS) ............................................................ D-1 ii

D.2 Department of Labor, Wage Determination No. 1995-0221 (Mechanics), Revision 63, Dated 06/30/2023, 10 Pages ................................................... D-31

D.3 Attachment 1 - Past Performance Questionnaire – 1 Page ......................... D-31

E SOLICITATION PROVISIONS ....................................................................... E-1

E.1 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) (Tailored) .......................................................................E-1

E.2 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) ........E-5

E.3 52.204-7 System for Award Management (Oct 2018) .....................................E-5

E.4 52.216-27 Single or Multiple Awards (Oct 1995) ............................................E-5

E.5 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation (Jun 2020) ..................................................................................................... E-5

E.6 52.209-7 Information Regarding Responsibility Matters (Oct 2018) ............. E-5

E.7 52.212-2 Evaluation – Commercial Products and Commercial Services (Nov 2021) (Tailored) .................................................................................... E-7

E.8 52.217-4 Evaluation of Options Exercised at Time of Contract Award (June 1988)

E.9 52.217-5 Evaluation of Options (July 1990) E.10 52.233-2 Service of Protest (Sep 2006) E.11 52.252-5 Authorized Deviations in Provisions (Nov 2020)

E.12 AGAR 452.204-70 Inquiries (Feb 1988)

E.13 AGAR 452.215-72 Amendments to Proposals (Feb 1988) ......................... E-9

E.14 AGAR 452.219-70 Size Standard and NAICS Code Information (Sep 2001) .................................................................................................. E-9

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B SCHEDULE OF ITEMS -- (SEE ATTACHED SPREADSHEET)

(INFORMATION MUST BE SUBMITTED WITH PROPOSAL / QUOTE)

Schedule of types of Trainings:

R2 RT 372 – TBD (Colorado)

SMKJ Spotter Academy – ABQ, NM – Day 1 SMKJ Spotter Academy – ABQ, NM – Day 2 SMKJ Spotter Training - McCall, ID – Day 1 SMKJ Spotter Training - McCall, ID – Day 2 SMKJ Spotter Training – TBD – Day 1 SMKJ Spotter Training – TBD – Day 2

R2 RT 378 – TBD (Colorado)

National Aerial Supervision Academy

R6 RT 378 – Redmond, OR Day 1*

R6 RT 378 – Redmond, OR Day 2*

R4 RT 378 – Boise Day 1

R4 RT 378 – Boise Day 2

VR Demo Day 1 – 1 Day Event

VR Demo Day 2 – 1 Day Event

VR Demo Day 3 – 1 Day Event

MAFFS training support - Week 1

Schedule of add On’s:

Ongoing/Existing Contract Line Items

CLIN TBD – Create a “virtual kneeboard” based on the NWCG PMS 250 Aircraft Dispatch Form deliverable by NAFA 2024.

Purpose

An editable kneeboard that students/trainees can view in the VR scenario will provide a significantly more realistic learning environment and improve speed to competency.

End State

Instructors/Facilitators will be able to enter all data found on the PMS 250 form into the student/trainee will be able to view by looking down at their lap. Once the simulation has begun, the kneeboard data will be editable, so that students/trainees can update items such as assigned aircraft, frequencies, ground contacts, etc).

Item Cost Delivery date Virtual kneeboard – editable during scenario $TBD TBD

CLIN TBD – Develop technology and a “how to” guide to allow non-pilots to easily role play as fixed and rotor wing assets, Purpose

The ability to allow non-pilot instructors/facilitators to role play as aircraft will allow non-contract staff to facilitate more frequent and more complex scenarios, improving speed to competency for students/trainees.

End State

Facilitators/Instructors with no experience flying fixed or rotor assets will be able to competently fly fixed and rotor assets using a combination of auto pilot and joystick inputs. This will include the ability to maneuver and drop retardant (fixed wing) and use dip sites and drop water (rotor wing) without any prior pilot skillset. Aircraft 1 will be an RJ 85 Airtanker. Aircraft 2 will be an A Star 350 B3 Helicopter. Aircraft 3 will be an AC 690 Turbo Commander.

Item Cost Delivery date Easy to fly aircraft - #1 $TBD TBD Easy to fly aircraft - additional $TBD Four-week lead time after completion of first Easy to fly aircraft - additional $TBD Four-week lead time after completion of second

CLIN TBD – Develop VR technology to allow for use of a functional push to talk (PTT) button as well as an audio selector panel.

Purpose

The inclusion of a PTT button and audio selector panel will provide a significantly more realistic experience for students/trainees which will significantly increase their speed to competency.

End State

The student will be able to use a PTT button to transmit over their selected frequency. The student will be able to use an audio selector panel (PS Engineering PAC45 or equivalent) to select between all available AM and FM frequencies. Both hardware items will allow the student to interact with the audio functionality as well as with other aircraft/role players in a realistic manner

Item Cost Delivery date PTT button and audio selector panel $TBD TBD

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C CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): Federal Acquisition Regulations:

https://www.acquisition.gov/browse/index/far

C.2 52.203-3 GRATUITIES (APR 1984)

C.3 52.203-12 LIMITATION ON THE PAYMENTS TO INFLUENCE CERTAIN FEDERAL

TRANSACTION (JUN 2020)

C.4 52.204-13 SYSTEM FOR AWARD MANAGEMENT (NOV 2025)

C.5 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

C.6 52.233-1 DISPUTES (MAR 2014), ALTERNATE I (DEC 1991)

C.7 52.233-3 PROTEST AFTER AWARD (AUG 1996)

C.8 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES DEVIATION EFFECTIVE DATE (NOV 2025)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

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(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act ( 31 U.S.C. 3727).

However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-

(i) Name and address of the Contractor;

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(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act ( 31 U.S.C.3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

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(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.-

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act ( 31 U.S.C.3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall-

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the-

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

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(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(7) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(ii) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(iii) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

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(iv) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(v) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b.

origin; or

(k) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination. Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records.

The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

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(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31

U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C.

chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other

Compliances, Compliance with Laws Unique to Government

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Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Addenda to this solicitation or contract, including any license agreements for computer software.

(4) Solicitation provisions if this is a solicitation.

(5) Other paragraphs of this clause.

(6) The Standard Form 1449.

(7) Other documents, exhibits, and attachments.

(8) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti- Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an "I agree" click box or other comparable mechanism (e.g., "click-wrap" or "browse-wrap" agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and

C-9 specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of clause)

C.9 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 1 March 2026 through 28 February 2031.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

C.10 52.216-19 ORDER LIMITATIONS (OCT 1995) (TAILORED)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of $0.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a service or single item in excess of $100,000.00;

(2) Any order for a combination of services or items in excess of $150,000.00; or

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(3) A series of orders from the same ordering office within ninety (90) days that together call for services or quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within three (3) business days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

C.11 52.216-22 INDEFINITE QUANTITY (OCT 1995) DEVIATION EFFECTIVE DATE (NOV

2025)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order.

The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 31 December 2028.

C.12 52.216-32 TASK-ORDER AND DELIVERY-ORDER OMBUDSMAN (SEP 2019)

(TAILORED)

(a) In accordance with 41 U.S.C. 4106(g), the Agency has designated the following task-order and delivery-order Ombudsman for this contract. The Ombudsman must review complaints from the Contractor concerning all task-order and delivery-order actions for this contract and ensure the Contractor is afforded a fair opportunity for consideration in the award of orders, consistent with the procedures in the contract.

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Chief, Compliance and Oversight Branch Sm.fs.pps_cando@usda.gov

(b) Consulting an ombudsman does not alter or postpone the timeline for any other process (e.g., protests).

(c) Before consulting with the Ombudsman, the Contractor is encouraged to first address complaints with the Contracting Officer for resolution. When requested by the Contractor, the Ombudsman may keep the identity of the concerned party or entity confidential, unless prohibited by law or agency procedure.

C.13 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within sixty (60) days of contract expiration.

C.14 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least sixty (60) days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years and six (6) months.

C.15 52.232-18 AVAILABILITY OF FUNDS (APR 1984)

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

C.16 52.252-6 AUTHORIZED DEVIATION IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

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(b) The use in this solicitation or contract of any Department of Agriculture Acquisition Regulations (48 CFR Chapter 14) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

C.17 48 CFR 452.224-70 CONFIDENTIALITY OF INFORMATION (FEB 1988)

(a) Confidential information, as used in this clause, means -

(1) information or data of a personal nature, proprietary about an individual, or

(2) information or data submitted by or pertaining to an organization.

(b) In addition to the types of confidential information described in (a)(1) and (2) above, information which might require special consideration with regard to the timing of its disclosure may derive from studies or research, during which public disclosure of primarily invalidated findings could create an erroneous conclusion which might threaten public health or safety if acted upon.

(c) The Contracting Officer and the Contractor may, by mutual consent, identify elsewhere in this contract specific information and/or categories of information which the Government will furnish to the Contractor or that the Contractor is expected to generate which is confidential. Similarly, the Contracting Officer and the Contractor may, by mutual consent, identify such confidential information from time to time during the performance of the contract. Failure to agree will be settled pursuant to the “Disputes” clause.

(d) If it is established that information to be utilized under this contract is subject to the Privacy Act, the Contractor will follow the rules and procedures of disclosure set forth in the Privacy Act of 1974, 5 U.S.C. 552a, and implementing regulations and policies, with respect to systems of records determined to be subject to the Privacy Act.

(e) Confidential information, as defined in (a)(1) and (2) above, shall not be disclosed without the prior written consent of the individual, institution or organization.

(f) Written advance notice of at least 45 days will be provided to the Contracting Officer of the Contractor's intent to release findings of studies or research, which have the possibility of adverse effects on the public or the Federal agency, as described in (b) above. If the Contracting Officer does not pose any objections in writing within the 45 day period, the Contractor may proceed with disclosure. Disagreements not resolved by the Contractor and Contracting Officer will be settled pursuant to the “Disputes” clause.

(g) Whenever the Contractor is uncertain with regard to the proper handling of material under the contract, or if the material in question is subject to the Privacy Act or is confidential information subject to the provisions of this clause, the Contractor shall obtain a written determination from the Contracting Officer prior to any release, disclosure, dissemination, or publication.

(h) The provisions of paragraph (e) of this clause shall not apply when the information is subject to conflicting or overlapping provisions in other Federal, State or local laws.

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C.18 AGAR 452.204-70, MODIFICATION FOR CONTRACT CLOSEOUT (DEVIATION JUL

2022)

“Upon contract closeout for contracts utilizing Simplified Acquisition Procedures (SAP) according to FAR Part 12

(a) If unobligated funds in the amount of $1000 or less remain on the contract, the Contracting Officer (CO) shall issue a unilateral modification for deobligation. The contractor will receive a copy of the modification but will not be required to provide a signature. The CO shall immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) If unobligated funds of more than $1000 remain on the contract, the CO shall issue a bilateral modification for deobligation. The contractor will receive a copy of the modification and will be required to provide a signature. (The CO may also request a Release of Claims be completed by the contractor, although not required for contract and orders using SAP.) If the bilateral modification and Release of Claims are not returned to the CO within 60 days, the CO shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.”

C.19 AGAR 452.216-73 MINIMUM AND MAXIMUM CONTRACT AMOUNTS (FEB 1988)

During the period specified in FAR clause 52.216-18, ORDERING, the Government shall place orders totaling a minimum of one hundred United States dollars (USD) ($1000.00) but not in excess of four million five hundred thousand USD ($4,500,000.00) per company over the period of performance.

C.20 AGAR 452.215-73 POSTAWARD CONFERENCE (TAILORED)

(a) Prior to the Contractor starting work and within fourteen (14) days after contract award, a post-award conference (as described in FAR Subpart 42.5), shall be convened by the contracting activity. The Contractor shall attend the conference.

(b) The conference shall be held via teleconference or in person at a location mutually agreeable to both parties.

(c) The Contracting Officer and Contractor shall agree on the date and time of the conference after award of the contract. In event of a conflict in schedules, the Contracting Officer shall establish the date for the conference.

(d) The Contractor shall include any associated costs for attendance at the conference, in its quote.

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C.21 INVOICE PROCESSING PLATFORM (IPP) – TREASURY INVOICING SYSTEM

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services included in commercial item contracts.

The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: Contractor invoice

The Contractor shall also submit an electronic copy of the IPP invoice to the Contracting Officer at rita.brundage@usda.gov once the invoice has been submitted to IPP. Failure to e-mail the invoice may cause significant delay or possible rejection of payment request.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB). Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via e-mail IPPCustomerSupport@fiscal.treasury.gov or phone

(866) 973-3131.

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D ANY CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 PERFORMANCE REQUIREMENTS

a. Background

USDA, Forest Service aviation and interagency partners have a need to evolve training capacity and delivery for aviation managers and tactical resources beyond current capabilities. We have been conducting this type of training for several years and plan to have it on going with updated and current training. What we have had and are looking for is to have a contract that will provide equipment and support personnel and may include optional contracted instructors to deliver standard course simulations that will be developed between the government and the contractor.

The contractor and the government will create entry level, moderate and advanced wildfire-based simulations for aerial supervisors (Air Tactical Group Supervisors, Helicopter Coordinators, Air Tactical Supervisors), aerial firefighters (pilots), Helicopter Crew (Helitack to include Short haul and Rappel operations), and Smokejumpers, and may expand to other aviation operations areas to include non-fire all risk simulations as well as Unmanned Aircraft Systems (UAS).

b. Course Descriptions

Regional Aerial Supervisor Refresher Course (RT-378): A refresher course for Aerial Supervisors is required every three years. This course is designed to meet the training needs of an Air Tactical Group Supervisor (ATGS), Helicopter Coordinator (HLCO), lead plane pilot, and Aerial Supervision Module (ASM) crewmember as outlined in the NWCG Standards for Aerial Supervision (SAS), PMS 505. Topics include aerial supervision program introduction, aerial supervision roles and responsibilities, administration, training, certification, currency, policies, incident aircraft, suppressants and retardants, aerial supervision mission procedures, aerial firefighting strategy and tactics, incident aircraft operations, all-hazard incidents, and safety.

Regional Helicopter Manager Refresher Course (RT-372): A refresher course for helicopter managers is required every three years. This course is designed to meet the training needs of helicopter managers (HMGB) as well as incident commanders and helicopter crew members. Topics include program introduction, manager/crewmember/IC roles and responsibilities, administration, training, certification, currency, policies, incident aircraft, mission procedures/communication protocols, aerial firefighting strategy and tactics, incident aircraft operations, all-hazard incidents, and safety.

National Aerial Supervision Academy: This course is designed to meet the training needs of an Air Tactical Group Supervisor (ATGS), Helicopter Coordinator (HLCO), lead plane pilot, and Aerial Supervision Module (ASM) crewmember as outlined in the NWCG Standards for Aerial Supervision (SAS), PMS 505. Topics include aerial supervision program introduction, aerial supervision roles and responsibilities, administration, training, certification, currency, policies, incident aircraft, suppressants and retardants, aerial supervision mission procedures, aerial firefighting strategy and tactics, incident aircraft operations, all-hazard incidents, and safety.

D-2

Smokejumper Spotter Training (Initial and Refresher): These courses are designed to provide initial or refresher training to smokejumpers, specifically for the role of spotter (SPOT). Training includes operational procedures, roles and responsibilities, policy, incident aircraft familiarization, and communication procedures.

MAFFS Training Support: The Modular Aerial Fire Fighting System (MAFFS) is a joint project between the US Forest Service and the Department of Defense, training flight crews in wildfire response. The training is for pilots and flights crews and involves program introduction, airtanker roles and responsibilities, administration, training, certification, currency, policies (as outlined in the NWCG Standards for Aerial Supervision (SAS), PMS 505), incident aircraft, suppressants and retardants, aerial supervision mission procedures, aerial firefighting strategy and tactics, incident aircraft operations, all-hazard incidents, and safety.

VR Demo Days: These events allow for a demonstration of the full capabilities of realistic virtual reality training to other agency fire and/or aviation programs, including smokejumpers, helicopter/helitack, tankerbase staff, forest health/resource-based missions and others. The event is to determine whether the training product suites the needs of the end user for future training development.

c. Tasks

Regional Aerial Supervisor Refresher Course (RT-378): For RT-378 “refresher” training, the vendor will deploy one full set of mixed reality fixed wing flight controls and all associated equipment, two full sets of VR equipment (excluding full fixed wing flight controls), a laptop and all associated equipment for a dispatch and/or incident commander role player, and a projector/laptop/speaker setup to provide an overview/viewing station for employees not involved in the simulation. The vendor will provide role players able to fly an aerial supervision platform (AC 690) as well as role players to fly 2 fixed (air tankers and/or water scooping aircraft) and 2 rotor wing platforms simultaneously (5 total vendor-provided pilots). Role players may be in person or remote. All role players will display an expert level understanding of PMS 505 policy and scripts. Vendor will be able fly a minimum of 3 different fire scenarios at each event.

Vendor will provide in-person IT support. Pricing is at a daily rate and includes all items listed above as well as shipment, setup and teardown, and all vendor-related travel costs.

Regional Helicopter Manager Refresher Course (RT-372):

For RT-372 “refresher” training, the vendor will deploy one full set of mixed reality rotor wing flight controls and all associated equipment, two full sets of VR equipment (excluding full fixed wing flight controls), a laptop and all associated equipment for a dispatch and/or incident commander role player, and a projector/laptop/speaker setup to provide an overview/viewing station for employees not involved in the simulation. The vendor will provide role players able to fly (in person) a light or medium helicopter platform as well as role players to fly 2 fixed (1 aerial supervision platform and 1 air tanker or water scooping aircraft) and 2 rotor wing platforms simultaneously (5 total vendor-provided pilots). Role players may be in person or remote. All role players will display an expert level understanding of PMS 505 policy and scripts, including the aerial supervision role player. Vendor will be able fly a minimum of 3 different fire scenarios at each event. Vendor will provide in-person IT support. Pricing is at a daily rate and

D-3 includes all items listed above as well as shipment, setup and teardown, and all vendor-related travel costs.

National Aerial Supervision Academy: For NASA training, the vendor will deploy one full set of mixed reality fixed wing flight controls and all associated equipment, two full sets of VR equipment (excluding full fixed wing flight controls), a laptop and all associated equipment for a dispatch and/or incident commander role player, and a projector/laptop/speaker setup to provide an overview/viewing station for employees not involved in the simulation. Training will occur during week 2 of NASA and will focus on reinforcing skills learned in classroom and live simulation training earlier in the week and will occur on the Picketpost and Roblas Fires in the Phoenix Dispatch Zone. The vendor will provide role players able to fly an aerial supervision platform (King Air or AC 690) as well as role players to fly 2 fixed (air tankers and/or water scooping aircraft) and 2 rotor wing platforms simultaneously (5 total vendor-provided pilots). Role players may be in person or remote. All role players will display an expert level understanding of PMS 505 policy and scripts. Vendor will be able fly a minimum of 3 different fire scenarios at each event. Vendor will provide in person IT support. Pricing is for four consecutive days of availability, with a maximum of 2 days of actual use and includes all items listed above as well as shipment, setup and teardown, and all vendor-related travel costs. The agency will notify the vendor at the end of each shift whether there will be a need to staff the following day. This will allow for flexibility based on weather and concurrent live flying exercises.

Smokejumper Spotter Training (Initial and Refresher): For smokejumper spotter training, the vendor will deploy one full set of mixed reality fixed wing flight controls and all associated equipment, two full sets of VR equipment (excluding full fixed wing flight controls), a laptop and all associated equipment for a dispatch and/or incident commander role player, and a projector/laptop/speaker setup to provide an overview/viewing station for employees not involved in the simulation. Vendor will provide one in person role player to fly the smokejumper aircraft. Agency will provide all additional role players. The vendor will also provide three prebuilt missions that start from a smokejumper base/ramp, include taxi and takeoff, transit to a fire, and 5-10 minutes of orbits around the fire. Fires should be found in timber fuel models, be 5-20 acres in size, and have nearby meadows to assess as possible jump spots. All simulations will occur in a de Havilland DHC-6 Twin Otter and the Dornier 228 with realistic interior and avionics. Vendor will provide in-person IT support. Pricing is at a daily rate, for up to 2 eight hour days and includes all items listed above as well as shipment, setup and teardown, and all vendor-related travel costs.

MAFFS Training Support: For MAFFS training, the vendor will deploy two full sets of mixed reality fixed wing flight controls and all associated equipment (1 set for the aerial supervision station and 1 set for the MAFFS training station), two full sets of VR equipment…