Exhibits D.3 through D.7 Working Docs 11-18-2019.docx

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Attached to
National Mobile Food Services Federal contract opportunity
Solicitation number
12024B19R9001
Issued by
Department of Agriculture Forest Service

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This document contains exhibits related to a solicitation for National Mobile Food Services contracts. The U.S. Forest Service is seeking to award Indefinite Delivery/Indefinite Quantity contracts and Blanket Purchase Agreements to provide hot and cold meals, supplemental food items, and mobile food services units for fire suppression and all-hazard incidents from January 2020 through December 2024. The solicitation will be set aside for small businesses and result in up to 30 exclusive use awards and multiple call-when-needed agreements. Exclusive use contractors will be guaranteed a minimum of $1,000 per day for each mobile food services unit committed to designated dispatch points. The call-when-needed agreements will have a maximum order value of $7 million and do not guarantee any task orders. The solicits include requirements for equipment, menus, inspections, performance evaluations, invoices, and other logistical details to support mobile food services operations during federal emergency response activities.

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Other files for this federal contract opportunity

Other files attached to National Mobile Food Services, newest first.
File Type Posted
Summary of Awards 12024B19R9001.pdf PDF
Amendment 002 - QA Final 1-3-2020.pdf PDF
Section B.5 Working Docs A-002 1-3-2020.docx DOCX document
Sol 12024B19R9001 Amendment 002 12-23-2019.pdf PDF
SF30 19R9001 Amendment 002.pdf PDF
SF-30 19R9001 Amendment 001.pdf PDF
Section B.5 Working Docs 11-18-2019.docx DOCX document
Exhibit D.14 Working Docs 11-18-2019.docx DOCX document
Pre-Proposal Mtg QA Final.pdf PDF
Pre-Proprosal Mtg Transcript 10-28-19.pdf PDF
Pre-Proposal Mtg Attendees.pdf PDF
Sol 12024B19R9001 Amendment 001 11-14-2019.pdf PDF
MFSU_Specification_Compliance_Checklist_10-18-2019.xlsx XLSX spreadsheet
Sol_12024B19R9001_Final_10-18-2019.pdf PDF
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Solicitation No. 12024B18R9001 – Amendment 001U.S. Forest Service
National Mobile Food ServicesNational Office

SECTION E

SOLICITATION PROVISIONS

EXHIBIT D.3: MOBILE FOOD SERVICE UNIT INSPECTION FORM

Contractor:Unit Number: ______________Contract Number:
Date of Inspection:Incident: __________________Inspector:
Performance Item
Performance Standard
Pass/Fail or Needs Improvement
Ex. D.1-D.1.4 - Contractor Furnished Equipment, Supplies and Personnel
Supplies Equipment and Personnel meet operational needs of the MFSU and are available at all times.
Ex. D.1-D.1.5 - Contractor Responsibilities
Contractor performs in a professional, cooperative and workmanlike manner and provided all supplies and services as specified.
Sec. C.7(b)(6) - Agreed Upon Delivery Schedule and Timely Performance.
Delivery of MFSU first meal on time.
Ex. D.1-D.1.6 & D.1.7 - Equipment Requirements and Feeding Rates
Equipment and feeding rates meet minimum requirements.
Ex. D.1-D.1.7(a)(2) - Minimum Mobile Food Meal Requirements
Contractor submitted a biweekly menu within 24 hours of arrival of the incident that provides a variety of high quality meals or special meals that meet quality standards.
Ex. D.1-D.1.7(b) - Standard Menu Requirements
Food meets quantities standards.
Ex. D.1-D.1.7(c) - Twenty-Four Hour Service Bar
All required items are available 24 hours/day.
Ex. D.1-D.1.7(d) - Menu Variety
Bi-weekly menus provide variety on a daily basis as to the types of meat and bread used in sandwiches, other shift provisions, fruit, snacks, juices and other meal items served. Menus may include a wide variety of recipes.
Ex. D.1-D.1.7(e) - Cooking Requirements
All food is cooked in accordance with stated requirements and as identified in the current FDA Food Code to minimize health hazard.
Ex. D.1-D.1.7(f) - Serving Container Requirements
Milk, juice, desserts, salad dressings, condiments, bread and dry cereal is served and available as specified.
Ex. D.1-D.1.7(g) - Food Quality Standards
All meats, poultry, fish, dairy products, canned or frozen vegetables and fruits, dry goods, breads, canned goods, coffee, tea, oil, prepared salad, and beef jerky meet specified quality standards.
Ex. D.1-D.1.8 - Packaging and Marking
Contractor met packaging and labeling standards.
Ex. D.1-D.1.5(m) - Quality Control Plan and Inspections
The Contractor provided and maintained inspection system acceptable to the Government.
Ex. D.1-D.1.5(h) - Key Personnel
Key Personnel are available at the incident at all times.

EXHIBIT D.4: INTERAGENCY MOBILE FOOD SERVICES PERFORMANCE EVALUATION (1276-E)

(Reference: FAR 42.15) Contractor: ____________________________ Unit No: ______________________________ Contract No: __________________________ Incident Name: ________________________ Inclusive Dates: _______________________

Ratings: Summarize Contractor performance and circle the descriptive rating corresponding to each rating category. The rating official must provide specific details and comments supporting each rating assigned (see attached rating definitions from FAR Table 42-1).

Quality of Services
Comments:

Exceptional

Very Good

Satisfactory

Marginal

Unsatisfactory

Equipment
Comments:

Exceptional

Very Good

Satisfactory

Marginal

Unsatisfactory

Schedule:

Timeliness of Performance Comments:

Exceptional

Very Good

Satisfactory

Marginal

Unsatisfactory

Business Relations:

Working With Government and Other Contractors Comments:

Exceptional

Very Good

Satisfactory

Marginal

Unsatisfactory

Form 1276-E (06/2019) ORIGINAL – CONTRACTING OFFICER, NIFC; COPY 1 – KITCHEN UNIT; COPY 2 - CONTRACTOR; COPY 3 – FDUL; COPY 4 – USING AGENCY

EXHIBIT D.4A: INTERAGENCY MOBILE FOOD SERVICES PERFORMANCE EVALUATION (CONTINUATION SHEET 1276-H) Contractor: ____________________________ Unit No: ______________________________ Contract No: __________________________ Incident Name: ________________________ Inclusive Dates: _______________________

Management of Key Personnel
Comments:

Exceptional

Very Good

Satisfactory

Marginal

Unsatisfactory

Key Personnel Performance:

Name:

Comments:

Name:
Comments:
Name:
Comments:

Given the choice, would you select this Contractor again? |_| Yes |_| No Explain.

Rating Official Name/Title:_______________________________________________________ Signature:________________________________ Phone Number:____________________ Date:___________________________________ E-Mail Address:_______________________

Contractor Representative Name/Title:_____________________________________________ Signature:________________________________ Phone Number:____________________ Date:____________________________________

Form 1276-H (06/2019) Any Contractor comments regarding this performance evaluation must be submitted, in writing, to the Contracting Officer within 30 days of receipt by the Contractor’s Representative.

ORIGINAL – CONTRACTING OFFICER, NIFC; COPY 1 – KITCHEN UNIT; COPY 2 - CONTRACTOR; COPY 3 – FDUL; COPY 4 – USING AGENCY

PERFORMANCE RATING DEFINITIONS (FROM FAR 42.15 - TABLE 42-1)

Quality of Services and Equipment Very Good: Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the element or sub-element being evaluated was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Satisfactory: Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Marginal: Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being evaluated reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory: Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Schedule: Timeliness of Performance Very Good: Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the element or sub-element being evaluated was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Satisfactory: Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Marginal: Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being evaluated reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory: Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Business Relations and Management of Key Personnel Very Good: Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the element or sub-element being evaluated was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Satisfactory: Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Marginal: Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being evaluated reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory: Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

All Rating Factors Exceptional: Performance meets contractual requirements and exceeds many to the Government’s benefit. The contractual performance of the element or sub-element being evaluated was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective. Note: It is expected that this rating will be used in those RARE circumstances where contractor performance clearly exceeds the performance levels described as "Very Good".

EXHIBIT D.5: DAILY MEAL ORDER/INVOICE – MOBILE FOOD SERVICES

DAILY MEAL ORDER/INVOICE

MOBILE FOOD SERVICES

1. Contract Number

2. Invoice Date

3. Mobile Food Service Unit ID No.
4. Invoice No.
5. Incident Name
6. Job Code
7. Resource Order No. / Request No.
8. Benefiting Unit, Region / Agency

9. Paying Unit Attn: Incident Business - Contracts Albuquerque Service Center 101B Sun Avenue NE Albuquerque, NM 87109

10. Contractor Name and Address

11. Meal Period
Time

to be Served

12. Meals Ordered and Time Ordered
13. Meals Served and Actual Time Meals Served
14. Number of Meals for Payment Purposes
15. Price Per Meal
16. Totals

Breakfast

Breakfast

$
$

Cold Cntr Breakfast

Cold Cntr Breakfast

$
$

Shift Provisions

Shift Provisions/Sack Lunch

$
$

Dinner

Dinner

$
$
17. SUB-TOTAL FOR MEALS
$
18. MINIMUM GUARANTEE (See Section C.15(a)(2)(v))
$ 12,000.00
19. Unit ID Numbers
20. Location for Mileage

(List Actual City Name)

21. Mileage
22. Mileage, Relocation, & Hand Wash Fees

23. Totals

No. of Miles
Price per Mile
Unit No.
Price/Fee

Kitchen Unit (MFSU)

From:

$
Mileage
$

Hand Wash Station

To:

$
Relocation Fee
$
$
Hand Wash

Usage Fee

24. SUPPLEMENTAL ITEMS (total from 1276-B)
$
25. MISCELLANEOUS CHARGES AND CREDITS (total from 1276-B)
$

26. SUB-TOTAL FOR MILEAGE, RELOCATION FEE, HAND WASH SINKS,

SUPPLEMENTAL ITEMS, MISCELLANEOUS CHARGES AND CREDITS

Compare amounts for Items 17 and 18. Excluding first and last day of the assignment add the larger of these two amounts to the Sub-Total in Item 26 and enter the result in Item 27. Total Invoice Amount.

27. TOTAL INVOICE AMOUNT
$

28. REMARKS

29. I certify that the above mentioned services have been received (Government Representative)

30. I certify that this bill is correct and payment has not been received (Contractor Representative)

Name (print and sign), Title, Work Address & Phone No.
Name (print and sign), Title & Phone No.

1276-A (03/2014) ORIGINAL–PAYING UNIT; 1st Copy–CONTRACTOR; 2nd Copy–FDUL; 3rd Copy–USING AGENCY

EXHIBIT D.5A: DAILY MEAL ORDER/INVOICE – MOBILE FOOD SERVICES (CONTINUATION SHEET)

31. SUPPLEMENTAL ITEMS

Date Ordered

Food Unit Leader
Contractor
Invoice No.
Item
Unit
Units Ordered
Units Received
Date Received

& Initials Unit Price Extended Price

Beverages

Bottled Sports Type Drink, i.e. Gatorade, etc.
ounce
$
$
Brewed Coffee (outside of incident dining area)
gallon
$
$
Hot Chocolate (outside of incident dining area)
gallon
$
$
Tea, Iced or Hot (outside of incident dining area)
gallon
$
$
Bottled Water (commercially available)
ounce
$
$
Ice
pound
$
$
Ground Coffee
pound
$
$

Other Food Items

Sandwiches – Meat (Min. 25 qty.)
each
$
$
Sandwich - Non-Meat (Min. 25 qty.)
each
$
$
Soup
gallon

Refrigeration Storage Space and Additional Tents and Seating

Additional Refrigeration Storage Space
Rate/ Cu Ft. (Ft3)
$
$
Additional Tents & Seating
Rate/ 60 Persons
$
$
TOTAL:
$

32. MISCELLANEOUS CHARGES AND CREDITS

Item

Description

Amount

TOTAL:
$

33. REMARKS

34. I certify that the above charges and/or credits are correct.

Government Representative Sign and Date
Contractor Representative Sign and date

1276-B (03/2014) ORIGINAL–PAYING UNIT; 1st Copy–CONTRACTOR; 2nd Copy–FDUL; 3rd COPY–USING AGENCY

Solicitation No. 12024B18R9001 – Amendment 001U.S. Forest Service
National Mobile Food ServicesNational Office

SECTION D

CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

EXHIBIT D.6 SAMPLE CONTRACTOR MENUS

(For Advance Approval by FDUL)

SERVING DATES CONTRACTOR/UNIT FIRE INCIDENT

APPROVED SERVED

HOT AND HOT CONTAINER BREAKFASTS
DATE:
DATE:
DATE:
DATE:
DATE:
DATE:
DATE:

YES

NO

YES

NO

EGGS, fresh (2 or 3) ;or liquid (6oz)

MEAT, Four (4) oz. Raw Weight Type: Fresh OR Frozen OR Precooked

BREAD, 1 – 1 1/2 oz.

Pancakes, French Toast or Waffles; 3 to 4 oz, AND Potatoes, 6 oz.

MILK, ½ Pint Whole, 2%, Skim, Rice, Soy, Almond White and Chocolate

FRUIT, Fresh OR Canned AND 100% Juice, 5 ½ oz.

CEREAL, Cooked, 6 oz.

YOGURT, 4 oz.

PROPOSED BYDATEAPPROVED BYDATE
Kitchen ManagerFood Unit Leader

--All changes to a previously approved menu MUST be reviewed and approved in advance by the Food Unit Leader.--This form does not constitute an order for meals. It verifies ONLY advance agreement on, and approval of the Contractor’s menu items.

EXHIBIT D.6 SAMPLE CONTRACTOR MENUS, Continued (For Advance Approval by FDUL)

SERVING DATES CONTRACTOR/UNIT FIRE INCIDENT

APPROVED SERVED

COLD CONTAINER BREAKFASTS
DATE:
DATE:
DATE:
DATE:
DATE:
DATE:
DATE:
YES
NO
YES
NO

CEREAL, Dry-Cold, Two (2), ¾ oz.

BREAKFAST PROTEIN ITEM, Minimum 8 oz

100% JUICE, One (1), Minimum 5 ½ oz.

MUFFINS OR Equivalent Equal - 5 oz.

MILK, ½ Pint Whole, 2%, Skim, Rice, Soy

FRUIT, Fresh OR Canned 5 ½ oz. OR

YOGURT, Minimum 4 oz.

PROPOSED BYDATEAPPROVED BYDATE
Kitchen ManagerFood Unit Leader

--All changes to a previously approved menu MUST be reviewed and approved in advance by the Food Unit Leader.

--This form does not constitute an order for meals. It verifies ONLY advance agreement on, and approval of the Contractor’s menu items.

EXHIBIT D.6 SAMPLE CONTRACTOR MENUS, Continued (For Advance Approval by FDUL)

SERVING DATES CONTRACTOR/UNIT FIRE INCIDENT

APPROVED SERVED

HOT AND HOT CONTAINER DINNERS
DATE:
DATE:
DATE:
DATE:
DATE:
DATE:
DATE:
YES
NO
YES
NO

ENTREE 1-Meat Type:

ENTRÉE 2-Non Meat, 4 oz.

VEGETABLES, 4 oz.

POTATOES OR Substitute, 6 oz.

BREAD, Two (2) slices, 1 to 1 ½ oz.

MILK, ½ Pint Whole, 2%, Skim, Rice, Soy, Almond

DESSERT, 4 oz.

SALAD FOR HOT CONTAINER,

Two (2) types One (1) tossed green AND One (1) prepared.

SALAD BAR,

One (1) Tossed Green Salad AND Two (2) Prepared Salads AND One (1) Fresh Fruit or Fruit Salad Seven (7) Salad Toppings (5 fresh vegetable, 2 other) Three (3) other salad toppings

PROPOSED BYDATEAPPROVED BYDATE
Kitchen ManagerFood Unit Leader

--All changes to a previously approved menu MUST be reviewed and approved in advance by the Food Unit Leader.

--This form does not constitute an order for meals. It verifies ONLY advance agreement on, and approval of the Contractor’s menu items.

EXHIBIT D.7SHIFT PROVISIONS/SACK LUNCH OPTIONS
SHIFT PROVISIONS/SACK LUNCH
DATE:
DATE:
DATE:
DATE:
DATE:
DATE:
DATE:
YES
NO
YES
NO

PRIMARY ENTREE 1-

Type: Sandwich/Wrap

VEGETARIAN PRIMARY ENTRÉE 1-Sandwich/Wrap Non Meat, 4 oz.

FOOD BAR

SNACK BAR

CANDY/COOKIE/DESSERT

CHIPS/PRETZELS/CRACKERS

ALTERNATIVE PROTEIN

NUTS/SEEDS/TRAILMIX

TRIAL ITEM

FRESH FRUIT AND VEGETABLES #1

FRESH FRUIT AND VEGETABLES #2

FRESH FRUIT AND VEGETABLES #3

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