Solicitation_12024B18R9000.pdf

OFFEROR’S COPY

(Ref. 48 CFR 1)

Issuing Office:

NATIONAL INTERAGENCY FIRE CENTER

U.S. FOREST SERVICE, CONTRACTING

OWYHEE BUILDING - MS 1100

3833 S. DEVELOPMENT AVE

BOISE, ID 83705-5354 This solicitation can be downloaded from the following

Internet site: https://www.fbo.gov/ Offers Are Solicited For:

National Mobile Shower Facilities

Solicitation No:

12024B18R9000

Issued Date:

01/26/2018

IMPORTANT – NOTICE TO OFFEROR

- Offers will be due on February 26, 2018 2:00 PM Mountain Time.

- The offeror shall submit the following items in response to this solicitation:

1. Solicitation Offer and Award form SF-33, blocks 15 through 18. (Complete, date, and sign.)

2. Fill in and provide the appropriate information requested in Sections B-1 and B-2.

3. Provide two (2) copies of your Business proposal and four (4) copies of your Technical proposal in response to Section L and Exhibits L.1 and L.2 of the solicitation. The Business proposal shall be provided on two (2) separate read-only compact disks or USB flash drives, and the Technical Proposal information shall be provided on four (4) separate read-only compact disks or USB flash drives.

4. Provide your responses to Section K Representations and Certifications.

THE SOLICITATION PACKAGE SHALL BE RETURNED TO THE FOLLOWING ADDRESS:

National Interagency Fire Center U.S. Forest Service, Contracting Attn: Solicitation No. 12024B18R9000 Owyhee Building - MS 1100 3833 S. Development Ave Boise, ID 83705-5354

No facsimile (FAX) or e-mail offers will be accepted.

Offeror’s questions must be submitted and received by mail, e-mail or fax no later than February 08, 2018. Offerors may contact Bryce Pitchford for information about this solicitation at 208-387-5231 or E-mail: bpitchford@fs.fed.us

“The policy of the United States Department of Agriculture Forest Service prohibits discrimination on the basis of race, color, national origin, age, religion, sex, disability, family status, and/or political affiliation.” Persons believing they have been discriminated against in any Forest Service related activity should write to: Chief, Forest Service, USDA, P. O. Box 96090, Washington, DC 20090-6090.

Previous editions of this form are obsolete. FS-6300-44 (11/79)

SOLICITATION OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 350)

RATING PAGE OF PAGES

1 98

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

12024B18R9000

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

5. DATE ISSUED

01/26/2018

6. REQUISITION/PURCHASE NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

U.S. FOREST SERVICE – CONTRACTING

NATIONAL INTERAGENCY FIRE CENTER

OWYHEE BUILDING, MS-1100

3833 S. DEVELOPMENT AVENUE

BOISE, ID 83705-5354

NOTE: In sealed bid solicitations, "offer" and "Offeror" mean "bid" and "Bidder".

SOLICITATION

9. Sealed offers in original and (See Section L.7) copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 7, or if hand carried, in the depository located in FOREST SERVICE CONTRACTING OFFICE until 2:00 PM MT local time 02/26/2018 (Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME

BRYCE N. PITCHFORD

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

bpitchford@fs.fed.us

AREA CODE

(208)

NUMBER

387-5231

EXT.

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I – THE SCHEDULE PART II – CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 7

X B SUPPLIES OR SERVICES AND PRICES/COSTS 8 PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

X C DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK 13 X J LIST OF ATTACHMENTS 27

X D PACKAGING AND MARKING 1 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 2

X K REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS TO OFFERORS OR RESPONDENTS

X F DELIVERIES OR PERFORMANCE 2

X G CONTRACT ADMINISTRATION DATA 4 X L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS 17

X H SPECIAL CONTRACT REQUIREMENTS 2 X M EVALUATION FACTORS FOR AWARD 4

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within 180 calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52-232-8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

14. ACKNOWLEDGMENT OF AMEND-

MENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or Print)

NINE DIGIT DUNs NUMBER: .

15B. TELEPHONE NUMBER 15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE – ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304 (c) ( ) 41 U.S.C. 253 (c) ( )

23. SUBMIT INVOICES TO ADDRESS

SHOWN IN (4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

ATTN: INCIDENT BUSINESS – CONTRACTS

ALBUQUERQUE SERVICE CENTER

101B SUN AVENUE NE

ALBUQUERQUE, NM 87109

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

Solicitation No. 12024B18R9000 U.S. Forest Service National Mobile Shower Facilities National Office

TABLE OF CONTENTS

i

PART I - THE SCHEDULE

SECTION A - SOLICITATION OFFER AND AWARD (STANDARD FORM SF-33)

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

DESIGNATED DISPATCH POINTS 2

MAP OF DESIGNATED DISPATCH POINTS 2

B.1 PROPOSED MOBILE SHOWER FACILITIES UNIT 4

B.2 MOBILE SHOWER FACILITY UNIT DESCRIPTION AND PRICES 4

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 GENERAL REQUIREMENTS 9

C.2 ORDERING, RELOCATING, REDUCING, RELEASING, REASSIGNING

AND CANCELING PROCEDURES 12

C.3 MINIMUM EQUIPMENT REQUIREMENTS 15

C.4 PERFORMANCE REQUIREMENT SUMMARY 20

SECTION D - PACKAGING AND MARKING

D.1 EQUIPMENT MARKING 22

D.2 PROHIBITED MARKING 22

SECTION E - INSPECTION AND ACCEPTANCE

E.1 CLAUSES INCORPORATED BY REFERENCE 23

E.2 INSPECTION OF SERVICES -- FIXED-PRICE 23

E.3 PRE-USE INSPECTION OF EQUIPMENT 23

E.4 INSPECTIONS DURING USE 24

SECTION F - DELIVERIES OR PERFORMANCE

F.1 CLAUSES INCORPORATED BY REFERENCE 25

F.2 PERIOD OF PERFORMANCE 25

F.3 LOCATION(S) 25

F.4 UNAVAILABILITY 25

F.5 CONTRACTOR EVALUATIONS 26

F.6 NOTICE OF CONTRACTOR PERFORMANCE ASSESSMENT

REPORTING SYSTEM 26

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 MOBILE SHOWER FACILITY – MILEAGE 27

G.2 MOBILE SHOWER FACILITY UNIT – DAILY USAGE RATE 27

G.3 INTERMITTENT USE OF CONTRACTORS POTABLE WATER VEHICLE 28

G.4 RELOCATION FEE 28

G.5 MISCELLANEOUS CHARGES AND CREDITS 29

G.6 PAYMENT PROCEDURES 29

ii

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 PERMITS AND RESPONSIBILITIES 31

H.2 POST AWARD CONFERENCE 31

H.3 KEY PERSONNEL 31

H.4 ON-SITE REPRESENTATIVE/EMPLOYEES 31

H.5 WORKMANSHIP 31

H.6 INCIDENT BEHAVIOR 32

H.7 COMMERCIAL FILMING OR VIDEOTAPING 32

PART II – CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 CLAUSES INCORPORATED BY REFERENCE 33

I.2 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES 35

I.3 ORDERING 35

I.4 ORDER LIMITATIONS 35

I.5 REQUIREMENTS 36

I.6 OPTION TO EXTEND SERVICES 36

I.7 OPTION TO EXTEND THE TERM OF THE CONTRACT 37

I.8 INSURANCE COVERAGE 37

I.9 ECONOMIC PRICE ADJUSTMENTS 38

I.10 GOVERNMENT LIABILITY 38

PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

J.1 POTABLE WATER STANDARDS 40

J.1A SUPPLEMENTAL POTABLE WATER STANDARDS FOR OTHER THAN

POTABLE WATER TRUCKS IN WHICH NWCG STANDARDS J.1 APPLY 45

J.2 HARASSMENT FREE WORKPLACE POLICY 46

J.3 DAILY SHOWER ORDER/INVOICE, MOBILE SHOWER FACILITIES 47

J.4 WAGE RATE DETERMINATION 49

J.5 INTERAGENCY MOBILE SHOWER FACILITIES PERFORMANCE

EVALUATION (1276-F) 59

J.6 WORK ORDER AND NOTICE OF NONCOMPLIANCE 62

J.7 MOBILE FOOD & SHOWER SERVICE REQUEST FORM 63

J.8 MOBILE SHOWER FACILITIES UNIT INSPECTION FORM 64

J.9 DEFINITIONS 65

iii

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS TO

OFFERORS OR RESPONDENTS

K.1 ANNUAL REPRESENTATIONS AND CERTIFICATIONS 67

K.2 INFORMATION REGARDING RESPONSIBILITY MATTERS 71

K.3 SIZE STANDARD AND NAICS CODE INFORMATION 72

K.4 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT

TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW 72

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE 74

L.2 SYSTEM FOR AWARD MANAGEMENT 74

L.3 TYPE OF CONTRACT 74

L.4 SERVICE OF PROTEST 76

L.5 PRE-BID/PRE-PROPOSAL CONFERENCE 76

L.6 SINGLE OR MULTIPLE AWARDS 77

L.7 INSTRUCTIONS FOR THE PREPARATION OF TECHNICAL AND

BUSINESS PROPOSALS 77

L.8 INQUIRIES 80

L.9 AMENDMENTS TO PROPOSALS 80

EXHIBIT L.1 MINIMUM EQUIPMENT REQUIREMENTS CHECKLIST 81

EXHIBIT L.2 MOBILE SHOWER FACILITY UNIT DESCRIPTION 90

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE 91

M.2 AWARD DETERMINATION 91

M.3 EVALUATION FACTORS 91

M.4 EVALUATION QUANTITIES--INDEFINITE-DELIVERY CONTRACT 94

M.5 EVALUATION OF OPTIONS 94

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

This solicitation will result in multiple awards for performance based, fixed-price with economic price adjustments, requirements type contracts. Some charges will be credited on a cost reimbursable basis (See G.5 (c) (1)). The estimated quantities identified by the solicitation represent our best estimates based on historical average from 2014 through 2016, average annual historical total costs for these services were $5,404,836.00, which may provide some indication of estimated quantities. However, this is not a representation to an offeror that the estimated quantities will be required or ordered, or those conditions affecting requirements will be stable or normal.

This acquisition is 100% set-aside for small business concerns. See size standard in Sections K.1 & K.3.

The effective period of the resultant contract(s) will be from January 1, 2019 through December 31, 2019. At the Government’s option, the contract(s) may be renewed for additional periods, not to exceed four and one half (the one half year or six month period referenced is in accordance with section I.7 Option to Extend Services Clause) renewal periods (5-year six month maximum potential contract).

Care should be taken to provide a Technical and Business/Price Proposal in accordance with the solicitation instructions in Sections L & M.

Offerors may propose a complete Mobile Shower Facility Unit (MSFU) for multiple Designated Dispatch Point (DDP) locations. Contractors must state the minimum and maximum number of locations they can accept. Offerors shall propose each MSFU as either a small or large capacity unit; however they cannot offer the same unit as both a small and large unit. The proposed physical address offered will become the Designated Dispatch Point (DDP) for that location. The proposed physical address provided must be within a 75 mile radius from one of the cities listed as a DDP below. The DDP will be the contractually required physical location for the complete MSFU and other optional equipment to be kept within the defined Mandatory Availability Period for that DDP. For example, Offeror A proposes to be located at 123 Hillcrest Lane, Caldwell, ID 83605. If Offeror A is awarded a contract, its DDP will be 123 Hillcrest Lane, Caldwell, ID 83605 for the life of the contract. The Contracting Officer must approve any DDP address changes by contract modification.

The Government anticipates awarding no more than 30 large and 10 small capacity MSFUs. Only those MSFUs determined to be technically acceptable with reasonable prices will be awarded. The Government may award one small and one large capacity unit at the same DDP. Reference Section M Evaluation Factors for Award.

DESIGNATED DISPATCH POINTS

Contractor personnel and equipment will be physically located and available to perform services at the following locations; during the Mandatory Availability Period specified. Contractors may propose the same unit for multiple locations. Offerors may propose either a large or small capacity unit at any of the Designated Dispatch Points listed.

STATE CITY *RADIUS AVAILABILITY DATES

Arizona Flagstaff 75 Miles April 01 – June 30

Phoenix 75 Miles April 01 – June 30

Tucson 75 Miles April 01 – June 30

California Corona 75 Miles May 01 – November 15

Porterville 75 Miles May 01 – November 15

Redding 75 Miles May 01 – November 15

Sacramento 75 Miles May 01 – November 15

Santa Barbara 75 Miles May 01 – November 15

Colorado Grand Junction 75 Miles May 01– September 30

Idaho Boise 75 Miles June 01 – October 15

Idaho Falls 75 Miles June 01 – October 15

Montana Billings 75 Miles June 15 – September 30

Butte 75 Miles June 15 – September 30

Missoula 75 Miles July 01 – September 30

Nevada Ely 75 Miles June 01 – October 31

Las Vegas 75 Miles May 01 – November 15

Reno 75 Miles June 01 – October 31

Winnemucca 75 Miles June 01 – October 31

New Mexico Albuquerque 75 Miles April 01 – June 30

Oregon Bend 75 Miles June 15 – September 30

Lakeview 75 Miles June 15 – September 30

Medford 75 Miles June 15 – September 30

Pendleton 75 Miles June 15 – September 30

Utah Richfield 75 Miles May 01– September 30

Salt Lake City 75 Miles June 01 – September 30

Washington Goldendale 75 Miles June 15 – September 30

Okanogan 75 Miles June 15 – September 30

Wenatchee 75 Miles July 01 – September 30

Wyoming Cody 75 Miles June 01 – September 30

Lander 75 Miles June 01 – September 30

*Note: All proposed addresses must be within a 75 mile radius from the DDPs listed.

MAP OF DESIGNATED DISPATCH POINTS

B.1 PROPOSED MOBILE SHOWER FACILITIES UNIT

Note: Offerors are required to completely fill out a copy of this form for each Mobile Shower Facilities Unit for each DDP location offered.

If you are proposing the same MSFU with the same prices for multiple DDPs, list all applicable DDPs below.

OFFEROR’S NAME: Designated Dispatch Point:

(See page 2 for DDPs to choose from. Attach a separate page if necessary for multiple DDPs).

Proposed address where the unit must be physically located, and dispatched from during the Mandatory Availability Period. (No P.O. Boxes Allowed).

B.2 MOBILE SHOWER FACILITY UNIT DESCRIPTION AND PRICES

Unit ID No.

Number of

Showerheads Water Vehicle

Capacity (Gallons) Equipment Type Unit Identification No. (UIN)

Male Female

Shower Trailer Water Vehicle

Tractor Wash Basins (Sinks) Other Other

Contract Year Mobile Shower Facility Unit Usage Price Per Day

(Including all peripheral support equipment) Water Vehicle – Intermittent Use

Price Per Hour Base Year (2019) $ $ Option Year 1 (2020) $ $ Option Year 2 (2021) $ $ Option Year 3 (2022) $ $ Option Year 4 (2023) $ $

Mobile Shower Facility Unit Mileage Rate to & From the Incident Price Per Mile Water Vehicle – Mileage

Price Per Mile Base Year (2019) $ $

*Note: Mileage rates for Option Years 2020 through 2023 +6 months will be adjusted in accordance with Section I.9 Economic Price Adjustment Clause.

Complete the Estimated Quantities Table below by inserting your unit prices from Section B.2 that correspond with each table. The Government will compute the Grand Total Evaluated Price per Showerhead for the base plus all option years using the estimated quantities stated below. These estimated quantities are for price evaluation purposes only. These quantities are not intended to be estimates for the purposes of FAR 16.503(a) (1). Due to the sporadic occurrence of incident activity, the Government does not guarantee the placement of any orders. See Section M, Evaluation Factors for Award, for additional information. For contract award purposes, only the computed Grand Total Evaluated Price per Showerhead for the base plus all option years will be considered.

*Note: For evaluation purposes only the Mileage rates for all Option Years 2020 through 2023 + 6 months will be adjusted from the base year 2019 rate using the sample rate of 0.042% as referenced in Section I.9 Economic Price Adjustment Clause.

*Note: The 6 month option to extend services will be evaluated at option year 4 (2023) unit prices and half of the estimated quantities listed in the table.

Service Description Unit of

Measure Base Year 2019

Unit Prices *Estimated

Quantity Total

Mobile Shower Facility Unit Usage Per Day $ 10 Days $

Mobile Shower Facility Unit Mileage to & From the Incident Per Mile $ 300 Miles $

Transport Water Vehicle Mileage Per Mile $ 30 Miles $

Transport Water Vehicle – Intermittent Use Per Hour $ 4 Hours $

Relocation Fee – (provide a price for unit relocation) Reference Section C.2 (f)

Per Occurrence $ 1 relocation $

Total Price $

Total Number of Showerheads

(Total Price ÷ Total Number of Showerheads) = Grand Total Evaluated Price Per Showerhead $

Service Description Unit of

Measure

Option Year 1 2020 Unit

Prices *Estimated

Quantity Total

Mobile Shower Facility Unit Usage Per Day $ 10 Days $

Mobile Shower Facility Unit Mileage to & From the Incident Per Mile $ 300 Miles $

Transport Water Vehicle Mileage Per Mile $ 30 Miles $

Transport Water Vehicle – Intermittent Use Per Hour $ 4 Hours $

Relocation Fee – (provide a price for unit relocation) Reference Section C.2 (f)

Per Occurrence $ 1 relocation $

Total Price $

Total Number of Showerheads

(Total Price ÷ Total Number of Showerheads) = Grand Total Evaluated Price Per Showerhead $

Service Description Unit of

Measure

Option Year 2 2021 Unit

Prices *Estimated

Quantity Total

Mobile Shower Facility Unit Usage Per Day $ 10 Days $

Mobile Shower Facility Unit Mileage to & From the Incident Per Mile $ 300 Miles $

Transport Water Vehicle Mileage Per Mile $ 30 Miles $

Transport Water Vehicle – Intermittent Use Per Hour $ 4 Hours $

Relocation Fee – (provide a price for unit relocation) Reference Section C.2 (f)

Per Occurrence $ 1 relocation $

Total Price $

Service Description Unit of

Measure

Option Year 3 2022 Unit

Prices *Estimated

Quantity Total

Mobile Shower Facility Unit Usage Per Day $ 10 Days $

Mobile Shower Facility Unit Mileage to & From the Incident Per Mile $ 300 Miles $

Transport Water Vehicle Mileage Per Mile $ 30 Miles $

Transport Water Vehicle – Intermittent Use Per Hour $ 4 Hours $

Relocation Fee – (provide a price for unit relocation) Reference Section C.2 (f)

Per Occurrence $ 1 relocation $

Total Price $

Total Number of Showerheads

(Total Price ÷ Total Number of Showerheads) = Grand Total Evaluated Price Per Showerhead $

Service Description Unit of

Measure

Option Year 4 2023 Unit

Prices *Estimated

Quantity Total

Mobile Shower Facility Unit Usage Per Day $ 10 Days $

Mobile Shower Facility Unit Mileage to & From the Incident Per Mile $ 300 Miles $

Transport Water Vehicle Mileage Per Mile $ 30 Miles $

Transport Water Vehicle – Intermittent Use Per Hour $ 4 Hours $

Relocation Fee – (provide a price for unit relocation) Reference Section C.2 (f)

Per Occurrence $ 1 relocation $

Total Price $

All prices proposed will be evaluated to determine reasonableness for the effort proposed and to determine the demonstrated understanding of the level of effort needed to successfully perform these services.

Section L.1 incorporates by reference FAR 52.215-1, Instruction to Offerors – Competitive Acquisition (JAN 2017). Section (f) (8) of this clause states the following: “The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items or sub line items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.”

SECTION C

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 GENERAL REQUIREMENTS

(a) Scope of Contract

(1) The intent of this solicitation and any resultant contract is to obtain the services of Mobile Shower Facility Units (MSFUs) at various field locations during wildland fire and other types of incidents throughout the contiguous western United States. The expectation and desired result of this contract is to provide: 1) clean, sanitary, and properly maintained shower units that meet contract specifications at all times, 2) sufficient supplies such as towels and soap for incident personnel use, 3) sufficient potable hot and cold water needed to take safe, comfortable showers, 4) timely arrival, set-up, and hours of operation that accommodate all of the incident personnel needs, and 5) knowledgeable, trained and dependable Mobile Shower Facility Managers and personnel on site at all times.

(2) MSFUs are to include all equipment, labor, supervision, materials, supplies, equipment set up and take down, transport and maintenance (except for those items listed as Government furnished) to accomplish the full scope of the work defined herein.

Only equipment necessary for the operation of a MSFU will be allowed and approved for use under this contract. Equipment must be capable of operating in remote, primitive locations with limited access.

(3) Any time Mobile Shower Facilities are needed for federal wildland fire incidents in the contiguous western United States, the Federal Wildland Fire Agencies (see Section J.10), hereinafter referred to as the Government, are obligated to order services from the National Mobile Shower Facilities Contractors, provided that the Contactors can reasonably meet the incident’s needs and required time frames (See Section C.2 (b)).

At the Government’s option MSFUs also may be ordered for other types of incidents.

State and other federal cooperators may also utilize this contract at their option, however, the ordering procedures at Section C.2 will be followed for all orders.

(4) For the purposes of FAR 16.503 (a)(1), the total quantities purchased from 2012 through 2016 was $27,024,180.00 for all Mobile Shower Services ordered through the National Interagency Coordination Center. The incidents average duration was 9.6 days.

On average each Contractor received 4.6 total dispatches per year. These quantities are not a representation to an offeror or Contractor that the same quantities will be required or ordered, or that conditions affecting requirements will be normal or stable.

(5) Due to the sporadic occurrence of incident activity, the Government DOES NOT GUARANTEE placement of any orders for service.

(i) The Contractor is required to provide written notification to the Contracting Officer (CO) and the National Interagency Coordination Center (NICC) any time their unit is unavailable for dispatch. Failure to provide this notification may result in a poor past performance evaluation and/or suspension of the unit.

(ii) The Contractor is not obligated to accept orders if written notification has been submitted, stating the Contractor is unavailable, to CO and NICC in advance of the placement of an order.

(iii) The Government may at any time order more than one Mobile Shower Facility for an incident.

(b) Government Furnished Forms

The government shall deliver to the Contractor the following Government furnished forms:

Interagency Mobile Facilities Daily Shower Order/Invoices, & Continuation Sheet, 1276-C & 1276-D (NFES 001961 & NFES 002055); Interagency Mobile Shower Facilities Performance Evaluation, 1276-F & 1276-G (NFES 001974 & NFES 002056). Contractors shall notify the Facilities Unit Leader (FACL) or Logistics Section chief (LSC) when forms are needed to ensure timely delivery. (Or attached invoice form in duplicate)

(c) Government Furnished Services

(1) Waste Products - The Government will arrange for pick up and disposal of all waste products (trash), after the waste products have been placed in the Government provided containers by the Contractor at a Government designated location.

(2) Gray Water - The Government will arrange for removal of waste (gray) water from the Contractor's holding facilities.

(3) Meals - When the Government is providing meals for an incident via a Mobile Food Service Unit, or by other means, meals for Contractor’s employees will be furnished without charge.

(4) Potable Water -

(i) The Government will designate a potable water source.

(ii) If a water-use fee is required for the Government designated potable water source, the Government shall be responsible for payment of the water-use fee.

(5) Fuel Tender - The Government may allow the Contractor to use a Government fuel tender when available. The Contractor shall pay directly (to the fuel tender) via credit card for any costs of these petroleum products. At times it may be necessary for the Contractor to deduct the cost of petroleum products from payments due on Form 1276-D Daily Shower Order/Invoice - Mobile Shower Facilities Continuation Sheet when no credit card services were available.

(6) Government Escort - When it is difficult for the Contractor to locate an incident with the directions provided by the Government, the Contractor may request an escort to the incident.

(d) Contractor Furnished Equipment, Supplies, and Personnel

The MSFU is to include all equipment, labor, supervision, materials, supplies, equipment set up/take down, living accommodations, shower services for Contractor’s personnel, all fuel, electricity required for heat, lights, hot water, transport, and maintenance necessary for the operation of the MSFU.

(e) Contractor Responsibilities

The Contractor shall perform in a professional, cooperative and workman like manner. All equipment and service is required to meet current Federal, State and local laws or regulations, the National Electric Code (NEC), the Uniform Plumbing Code (UPC), Federal and State potable water codes, Occupational Safety and Health Administration (OSHA), National Sanitation Foundation Standards (NSFs) and other contractual requirements. The contractor’s responsibilities include:

(1) Provide the supplies and services described herein.

(2) All equipment shall be in acceptable condition and meet minimum equipment requirements. The Government reserves the right to reject equipment that is not in a safe, clean and operable condition. The Government may allow the Contractor to correct minor deficiencies within 24 hours upon arriving at the incident. Repairs to equipment shall be made and paid for by the Contractor. At the Contractor’s request, the Government may, at its option, make repairs when necessary to keep the equipment operating. The cost of such repairs will be determined by the Government and deducted from payments to the Contractor. No payment will be made for travel to an incident for equipment that does not pass inspection and cannot be made compliant within 24 hours.

No payment will be made for time the equipment was not available. (Reference Section E.2).

(3) Report immediately to the Facilities Unit Leader (FACL), or Logistics Section Chief (LSC) upon arriving at the incident and provide a copy of the Mobile Food and Shower Service Request Form (Attachment J.7).

(4) Provide for the transportation of all potable water to the MSFU unless the Government determines alternate transportation is more advantageous.

(5) Provide adequate personnel to keep the Mobile Shower Facility in continuous operation during showering use periods specified by the Government (this includes personnel to haul potable water to support MSFU). Operational hours shall be clearly posted at the entrance to the shower facility. Hours of operation shall be approved by the FACL or LSC. The MSFU is not required to operate 24 hours per day, the shift will be set by the Logistics Section Chief or the Facility unit leader. Ensure a Mobile Shower Facilities Unit Manager (Key Personnel listed in Exhibit L.1) is available at the incident at all times. The Contracting Officer (CO) shall approve all Key Personnel. Approved Key Personnel are stated on Contractor’s Mobile Shower Facilities Unit Summary issued by the CO. (Reference Sections H.3 and H.5)

(6) Ensure that all waste products (trash) are placed in Government provided containers (dumpsters) at a Government designated location.

(7) Provide dust control around the waiting and wash basin (sink) areas.

(8) All employees shall wear nametags and other easily visible identification that distinguishes the company represented.

(9) No alcoholic beverages and/or controlled substances are allowed. There shall be no use of tobacco products within the immediate area or in the MSFU.

(10) Only the number of personnel approved in the awarded contract may remain at the incident.

(11) Maintain copies of the contract; all modifications; invoice forms; Quality Control Plan and Safety Plan with the MSFU at all times. Completed past performance evaluation forms shall be kept with the unit at all times for the current period of performance. The Quality Control Plan shall address the Contractor’s self-inspection procedures. The Safety Plan shall address the Contractor’s oversight and monitoring of work/rest guidelines.

(12) Comply with National Wildfire Coordinating Group (NWCG) Potable Water Standards in Section J.1 and J.1A.

(13) The Contractor shall perform one microbiological test for total coliform bacteria upon arrival at the incident. The Contractor will be reimbursed for additional water testing fees if the Government requires a water sample to be submitted more than once every 30 days or if the Government chooses to change water sources, while the unit is assigned to the same incident. The costs of the additional water tests will be added as a credit on Form 1276-D Daily Shower Order/Invoice – Mobile Shower Facilities (Continuation Sheet). The purpose for the required additional water test shall be clearly documented on the invoice form.

(14) The Contractor shall not bring pets to the incident.

Note: Violation of any one or combination of any of the above requirements may result in suspension or termination of the Contractor’s Mobile Shower Facility Unit Contract.

C.2 ORDERING, RELOCATING, REDUCING, RELEASING, REASSIGNING AND CANCELING

PROCEDURES

(a) Orders will be placed by the NICC on the Shower Service Request Form and will include the following:

(1) Resource Order Number, Request Number, Name of Incident and Job Code.

(2) Exact location to designated site where the Contractor can meet a Government representative for escort or further instructions to the incident.

(3) Estimated time needed by the incident to provide shower services.

(4) Size of MSFU required. Large capacity shower units have a minimum of 12 showerheads and small capacity shower units have a minimum of 8 and a maximum of 11 showerheads.

(5) Name, title, and phone number of person to contact for further information.

(6) Name and title of Government representative to contact at the incident.

(b) Dispatch Procedures

(1) The Government has contracts with multiple vendors for Mobile Shower Facilities.

During periods of availability, the Government will utilize the Contractor whose DDP is closest to the incident as determined by using Google Maps or Government determined mapping application when Google Maps is inoperable, provided that the unit can meet the incident’s needs and required time frames.

(2) Contractor personnel and equipment are required to be physically located and available to perform services from each of their DDPs during the defined mandatory availability period (MAP). The DDP is the location where the unit must be physically located during the mandatory availability period, unless the Contractor has provided written notification to the CO and the NICC of its unavailability status. NICC is the only designated dispatch center authorized to place orders for all the National Mobile Shower Facility Units. NICC shall place orders against an overriding Delivery Order; issued by the CO at time of award.

(3) Outside the (MAP), priority consideration will be given to units physically located and available to perform services closest to the incident; provided that the unit can meet the incident’s needs and required time frames. The only two locations to be considered for dispatch outside of the availability dates are the DDP or the Company’s Headquarters.

Outside the availability dates, Contractors have the option of remaining at their DDP or returning to their Company’s Headquarters. Company’s Headquarters is defined as the company’s regular operating physical address (Block 15A on Standard Form 33).

Contractors are responsible for notifying the CO and the NICC, in writing, of availability status and locations outside of their mandatory availability period.

(4) The Government intends to dispatch resources in accordance with this procedure.

However, the number of fire orders in process and actual fire conditions at the time of dispatch may require a deviation from procedures stated in C.2 in order to respond effectively to such conditions. Any such deviation will be within the discretion of the Government, and will not be deemed a violation of any term or condition of this contract.

(5) When a Contractor agrees to a delivery schedule at the time the order is placed, the Contractor is required to perform in accordance with the agreed upon schedule documented on the Mobile Food and Shower Service Request Form. In addition, the Contractor is required to follow DOT regulations at all times.

(6) When a small capacity unit is ordered and there are no small units that can meet the incidents required time frames; NICC may use a large capacity unit to fill the order using the procedures in C.2, provided the large capacity unit can meet the incidents needs and required time frames.

(c) Release and/or Reassignment

(1) When the MSFU has been released from an incident, the unit may remain in the nearest town up to 24 hours in available status. After this time, it must return to the unit's DDP. Priority consideration for assignment will be given to the unit closest to the incident that is physically located at its DDP over other available units remaining in the nearest town or en-route; provided that the unit at its DDP can reasonably meet the date and time needed by the incident.

(2) When a MSFU is reassigned en-route, the Contractor is obligated to report to the reassigned incident.

(d) Need for Additional Mobile Shower Facility(s) at an Incident

If an additional MSFU is ordered for the same Incident camp site, dispatch priority will be based on the same procedures in Section C.2.

(e) Procedure for Canceling a Mobile Shower Facility

The Government reserves the right to cancel any order at any time. Payment for services rendered will be made in accordance with Section G - Contract Administration Data.

(1) Canceling a Mobile Shower Facility

Notice of cancellation will be provided to the Contractor from NICC.

(2) Priority for Releasing/Reassigning a Mobile Shower Facility

National Mobile Shower Facilities Contractors shall be released after all additional Non- National Mobile Shower Facilities Contractors have been released. NICC will be notified of the release of The National Mobile Shower Facilities Unit through established dispatch channels and the Contractor shall contact NICC to confirm status of release or reassignment. When there is more than one National MSFU at the same incident or complex of incidents, the FACL, LSC or Contracting Officers Representative (COR) will determine which National MSFU will be the first to be released based on design, capability, size, need, performance price and/or set-up location at the incident. The FACL, LSC or COR will forward documentation of this decision to the CO. At any time, the incident may determine to release and/or order a large or small MSFU that best meets the needs of the incident.

(f) Procedure for Relocating Mobile Shower Facilities Unit at an Incident

The Relocation Fee (in addition to mileage) is paid in the following cases:

(1) After a MSFU is on order and has arrived and completed the initial set-up at the incident; the Government may have a need to relocate the MSFU to another location within the same camp, or to a new, or different camp (in support of the same incident).

(2) When the original incident is or becomes incorporated into a complex and relocating the MSFU becomes necessary in support of that complex of incidents.

(3) Reduction in force resulting in reorganization within the incident or complex, but not demobilization. The relocation fee is paid when camps in a complex are collapsed and Mobile Shower Facility Units are relocated within that complex.

If a Unit is reassigned to another incident or demobilized, no relocation fee is paid.

(g) Procedure for Ordering Intermittent Use of Contractor's Potable Water Vehicle

After the Contractor has reached an incident and services have begun, the Government may order the Contractor's potable water vehicle on an intermittent basis for use other than transporting potable water to the shower unit; i.e., for providing support to Mobile Food Service Unit. Filling canteens and cubitainers is not considered intermittent use. Intermittent use of Contractor's potable water vehicle shall also include a Contractor furnished operator. Start and stop times for intermittent use shall be documented in block number 26 on Form 1276-D, Daily Shower Order/Invoice – Mobile Shower Facilities (Continuation Sheet). The purpose for intermittent use shall be clearly documented in the remarks block.

C.3 MINIMUM EQUIPMENT REQUIREMENTS

A MSFU shall consist of a showering unit (trailer), potable water vehicle, hand washing sinks and all peripheral equipment and trailers necessary to mobilize and support the shower unit and its personnel. Listed below are the minimum equipment requirements for a MSFU.

(a) Shower Units

Each MSFU at a minimum shall:

(1) Have the inside constructed of nonporous, readily cleanable surfaces to accommodate sanitization and cleaning. Wood surfaces in the shower unit are not acceptable. Materials that can corrode or rust are not acceptable.

(2) Any materials bubbling or separating from original condition are not acceptable.

(3) Have nonskid surfaces on floors that are comfortable for bare feet. Wood surfaces, carpet, or similar material on the floors in the shower unit are not acceptable. Non-porous mats may only be used if they are completely removable for cleaning purposes.

(4) Have sturdy steps that are comfortable for bare feet and in compliance with Section C.3 (f), allowing entry to the Shower Unit in a safe manner.

(5) Minimum Shower stalls:

(i) Large capacity units shall have no less than twelve (12) shower stalls.

(ii) Small capacity units shall have no less than eight (8) and no more than eleven (11) shower stalls.

(6) Provide phosphate free liquid soap and all paper bath and hand towels.

(7) Provide a shower caddy or shelf at each showerhead to accommodate soap, shampoo, etc.

(8) Have the capability of maintaining hot water up to 110° F. Water temperatures must be adjustable at each showerhead providing hot water and cold water through a mixing faucet. Shower heads shall provide a comfortable shower with no pressure or temperature fluctuations. A minimum of 2 gallons-per-minute (gpm) flow at the showerhead is required.

(9) Ensure that all equipment preserves the potable water quality throughout the shower unit and peripheral equipment where water is stored and used. No galvanized pipes, fittings, fixtures or other galvanized materials are allowed throughout the inside of each shower stall or the plumbing that provides the water to each shower stall.

(10) Use potable water for all showers and wash basins.

(11) Showers and washbasins shall be equipped with water pumps that are made of food grade material and are suitable for Domestic, Sanitary or Potable water use.

(12) Provide all fuel and electricity required for heat, lights, and hot water.

(13) Provide for segregated separate showering areas for men and women, units providing the most flexibility are desired.

(14) Shower walls extend to the floor, prevent wastewater crossover between stalls.

(15) Have adequate outside lighting at the shower entrance and around the washbasin area for use of the shower unit after dark.

(16) Provide light bulbs or fluorescent tubes covered with an enclosed plastic safety shield, tempered safety glass, or its equivalent, for all light fixtures. Light fixtures shall be installed so as not to constitute a hazard to personnel or shower unit materials. All electric receptacles not dedicated shall be grounded fault circuit interrupter (GFI) protected.

(17) Have a minimum enclosed storage capacity of 2,500 gallons of gray water for both large and small capacity units.

(18) Have a tank with minimum enclosed storage capacity of 1,500 gallons of potable water for both large and small capacity units. The entire inside of the tank shall be visible for an ocular inspection. This must be separate storage from the potable water vehicle and shall be equipped with a minimum of twelve (12) outside spigots/valves for filling canteens, cubitainers and water bottles. The use of bladder bag is prohibited.

(19) Provide garbage cans and bio-based/bio-preferred liners.

(20) Provide an outside waiting area with the minimum seating capacity of one chair per showerhead. Ground covering and rain/shade protection (such as waterproof tents, awnings, and canopies) shall be provided and set up over all waiting areas unless exempted by the FACL or LSC.

(21) Have sufficient built in heating and ventilation fan(s) to provide a comfortable atmosphere and keep the steam/humidity level low. The Contractor shall furnish documentation representing ventilation fan(s) create a minimum level of exchange of 15 air exchanges per hour.

(22) Provide sufficient drainage to prevent the puddling of water.

(23) Any materials bubbling or separating from original condition are not acceptable.

(24) Provide privacy inside the shower unit from outside viewing.

(b) Shower Stall

(1) Each shower stall shall at a minimum have; solid, sturdy, heavy-duty partitions made of opaque material that limits the view from the person showering on either side.

Shower stalls shall be a commercially available product or equivalent and may consist of coved, square, rectangle, or corner shaped floor pans. Shower stalls at a minimum shall have an interior width measurement of 28 inches from wall to wall consistently when measured from the top of the shower pan to a height of 80 inches, and 28 inches in depth consistently when measured perpendicular from the center of the top interior lip of the shower pan to the center of the back wall. Shower stall shapes that are not square shall be a minimum of 28 inches x 28 inches and 784 square inches measured as stated above (drawings with dimensions showing these requirements are met must be submitted with each proposal). Shower stalls shall be equipped with heavy-duty shower curtains or solid, sturdy, and heavy-duty doors made of opaque materials.

(2) Ensure each individual shower stall shall be equipped with individually plumbed floor drains and shower walls that extend to the floor to avoid mixing of wastewater (walls may have a gap at the top allowing for ventilation but must still provide privacy).

(3) Any hand-held showerheads shall include a wall fixture to hold the unit while the water is flowing. Timing devices that restrict water flow are not allowed.

(4) Any materials bubbling or separating from original condition are not acceptable.

(c) Wash Basins (Sinks)

(1) Large capacity units shall have a minimum of eight (8) wash basins (sinks) and mirrors and may be located outside or inside of any enclosed trailers. Unobstructed egress in or out of any enclosed trailer shall be maintained at all times. Large capacity units require one additional wash basin and mirror for every two showerheads over and above the minimum number of 12 required showerheads. Small capacity units shall have a minimum of four (4) wash basins (sinks). Small capacity units require one additional wash basin and mirror for every two showerheads over and above the minimum number of 8 required showerheads. Wash basins may be located outside or inside of any enclosed trailers. Unobstructed egress in or out of any enclosed trailer shall be maintained at all times. All required washbasins shall be accessible for use by either men or women, have lighting for use of the wash basins in darkness and a minimum of 4 duplex electrical receptacles (120v) on large capacity units and 3 duplex electrical receptacles (120v) on small capacity units. Placement of electrical receptacles shall be located in areas that are convenient for all users. Placement of operational washbasins inside a shower unit or individual shower stalls is prohibited.

(2) Each wash basin (sink) shall provide hot and cold water, shall control gray water, and shall have a minimum of one liquid soap dispenser and one enclosed paper towel dispenser for every two sinks. Each wash basin (sink) shall also have the ability to hold water with built in or permanently attached stoppers.

(3) Each wash basin shall have continuous water heating capable of maintaining up to 110 degrees F, as tested at the faucet. Each basin shall provide hot and cold water through a mixing faucet. The faucet shall have manual user controls that allow for temperature control and the washing of both hands while the water is running. Water saving devices that require manual activation to achieve and maintain water flow, such as push button or automatic faucets, are not allowed.

(4) Ground covering and rain/shade protection (such as waterproof tents, awnings, and canopies) shall be provided and set up over all wash basins, unless exempted by the FACL or LSC.

(d) Dressing Area

Dressing areas shall, at a minimum:

(1) Be connected to shower stalls providing a combination shower stall with private dressing area. The dressing area size shall be a minimum of 30” x 30” or 900 square inches excluding the seating area (walls do not have to be from floor to ceiling, but must still provide privacy). Units with retractable or folding seating may include this seating area as part of the minimum measurement. Adequate space shall be provided for a reasonable sized person to comfortably use the specified dressing area while the seat is being used. Materials that can corrode or rust are not acceptable.

(2) Provide seating for each showerhead.

(3) Have three separate, sturdy, permanently affixed clothes hooks per showerhead.

(4) Provide sufficient drainage to prevent the puddling of water.

(5) Have flooring that can be sanitized in accordance with Section C.3 (e).

(6) Any materials bubbling or separating from original condition are not acceptable.

(7) Provide reasonable security from pilferage. Adequate security measures are needed if boots cannot be carried into the shower unit or left in an enclosed waiting area.

(8) Be located inside of the shower trailer. Tent systems connected to the shower trailer are not acceptable.

(9) Each dressing stall shall have solid, sturdy, heavy-duty partitions made of opaque material that limits the view from the person dressing on either side.

(10) Dressing stalls shall be equipped with heavy-duty shower curtains or solid, sturdy, and heavy-duty doors made of opaque materials.

(e) Potable Water Vehicle

All potable water vehicles shall:

(1) Provide a tank with minimum capacity of 1,500 gallons of potable water storage and be available to provide the shower unit with potable water.

(2) Comply with the National Wildfire Coordinating Group (NWCG) potable water standards in Section J.1 and J.1A, and with any Department of Transportation and Water Quality Authority requirements of the State in which the potable water vehicle is licensed and performing work.

(3) Provide Contractor furnished operator(s).

(4) Be equipped with a minimum of four (4) outside spigots/valves for filling canteens, cubitainers and water bottles.

(5) Have a potable water/food-grade pump, which has the capacity to transfer potable water a minimum of twenty feet vertical.

(6) Include the annual inspection certificate for the double check valve that documents it has been inspected and is fully operational.

(f) Sanitation Requirements

The entire inside of the Mobile Shower Facilities Unit shall be sanitized, at a minimum, twice daily (normally completed during non-peak periods) using the minimum following procedure:

(1) Wash down the MSFU with soap or detergent, rinse thoroughly, sanitize with a household bleach (5 percent chlorine) solution using a minimum of 1 tablespoon bleach per 2 gallons water, or equivalent and rinse unit thoroughly.

(2) Remove and sanitize floor mats twice daily.

(3) Shower curtains shall be sanitized twice daily and replaced as necessary.

(4) Maintain a log documenting the dates and times that the sanitizing is performed.

(g) Additional Safety Equipment

Any steps or platforms shall have solid handrails, not chain linked, in addition to other current OSHA standards for handrails and stairs (see 29 CFR 1910.23-1910.24). All Stationary equipment shall be supplied with oil spill containment units consisting of both pads and pans, under the fuel tank, engine, and any other petroleum containers, except miscellaneous “fuel containers” under 5 gallons.