12-Submission Instructions - RFP 26-042AR.docx
DOCX document 20 KB Posted
- Solicitation number
- RFP 26-042AR
- Issued by
- Fort Bend County, Texas
About this file
This is a submission instructions document for Fort Bend Independent School District (FBISD) in Texas, which is seeking qualified vendors to provide digital radios, airtime services, equipment, and related items for the District's two-way radio system supporting its school bus fleet. Proposals must be submitted through the Bonfire portal at https://fortbendisd.bonfirehub.com/opportunities/213564. The question period opens December 21, 2025 at 10:00 AM CST and closes January 12, 2026 at 10:00 AM CST. Vendors must submit an Intent to Bid by January 30, 2026 at 2:00 PM CST to access the submission portal. All submission materials must be uploaded, submitted, and finalized by the closing deadline of January 30, 2026 at 2:00 PM CST. The District recommends submitting materials at least one day before the closing time to allow for adequate upload processing.
Vendors must submit multiple required components including a narrative of proposed services, references questionnaire, past performance and project information form, pricing sheet, vendor acknowledgement form, background check form, Form 1295 Certificate of Interested Parties, suspension and debarment certification, and conflict of interest questionnaire. All response templates are available for download from the project listing on the Bonfire portal. The procurement utilizes commodity codes NIGP 725, 726, 72551, 72689, and 72690 related to radio communication equipment, accessories, and supplies. The maximum file upload size is 1000 MB per file, and documents should not be embedded within uploaded files. Technical support is available through Euna Procurement at support.bonfire@eunasolutions.com. Vendors should use Microsoft Edge, Google Chrome, or Mozilla Firefox with JavaScript and browser cookies enabled for submission.
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Text version
Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
| Name |
| Type |
| # Files |
| Requirement |
| Instructions |
| Section I – Narrative of Proposed Services |
| File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip) |
| Multiple |
| Required |
| Questionnaire (Q-06KP) |
| Questionnaire: Excel (.xlsx) |
| 1 |
| Required |
| You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project listing on the Bonfire portal. |
| Section II - References (Q-17MQ) |
| Questionnaire: Excel (.xlsx) |
| 1 |
| Required |
| You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project listing on the Bonfire portal. |
| Section III - Past Performance & Project Information Form (Q-28OS) |
| Questionnaire: Excel (.xlsx) |
| 1 |
| Required |
| You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project listing on the Bonfire portal. |
| Addenda received and acknowledged |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Pricing Sheet (BT-29AE) |
| BidTable: Excel (.xlsx) |
| 1 |
| Required |
| You will need to fill out the provided Response Template for this BidTable. The Response Template can be downloaded from the project listing on the Bonfire portal. |
| Vendor Acknowledgement Form |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Background Check Form |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Form 1295 Certificate of Interested Parties |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Suspension and Debarment Certification |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Conflict of Interest Questionnaire (Form CIQ) |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
Commodity Codes
| Commodity Set |
| Commodity Code |
| Title |
| Description |
| NIGP |
| 725 |
| Radio Communication, Telephone, And Telecommunication Equipment, Accessories, And Supplies (See Class 840 For Television Equipment) (Effective 3-1-07 This Class Inactivated For New Use. Refer To Classes, 726, 838 And 839) |
| NIGP |
| 726 |
| Radio Communication Equipment, Accessories And Supplies |
| NIGP |
| 72551 |
| Radio Telephones (Including Cellular Type For Vehicle, Marine, Personal, etc. Use) (EFFECTIVE 3-1-07 THIS CLASS-ITEM INACTIVATED FOR NEW USE, REFER TO 839-63) |
| NIGP |
| 72689 |
| Two-Way Radio Receivers, Transmitters, Transceivers: Mobile and Base Station, Audio Transfer |
| NIGP |
| 72690 |
| Two-Way Radio Supplies, Parts, and Accessories |
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://fortbendisd.bonfirehub.com/opportunities/213564.
Please note that Questionnaires may take a significant amount of time to prepare.
Requested BidTables:
The BidTable Response Templates can be obtained at https://fortbendisd.bonfirehub.com/opportunities/213564.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://fortbendisd.bonfirehub.com/opportunities/213564
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Jan 30, 2026 2:00 PM CST.
The Question period for this opportunity starts Dec 21, 2025 10:00 AM CST. The Question period for this opportunity ends Jan 12, 2026 10:00 AM CST. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Jan 30, 2026 2:00 PM CST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Fort Bend Independent School District uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support header1_image1.png
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