12-Specifications and Requirements - OPN2131840B1.pdf

Specifications and Requirements Well Column Pipes, Furnish Only

1. SCOPE:

Purchase and deliver new (not used or refurbished) Well Column Pipes for use by Water and Wastewater Services.

Vendor must provide 100 percent of the materials, no sub-contracting allowed.

2. GENERAL:

2.1. This contract is intended for the purchase of well column pipes for maintenance, repair and operations only, and is not intended for large construction or major renovation projects.

2.2. Only new pipes will be considered; no used or refurbished pipes will be allowed.

3. DEFINITIONS:

ASTM American Society for Testing and Materials

NSF National Sanitation Foundation

SS Stainless Steel

STR Standard Thread Rating

TBE Threaded Both Ends

TPI Threads per Inch

4. BIDDER QUALIFICATIONS:

4.1. Bidders shall be fully capable dealers, distributors, or manufacturers who are regularly engaged in the sale of well column pipes.

4.2. Only manufacturer authorized stocking distributors for the product offered will be eligible to provide products on behalf of the manufacturer through this solicitation. The County may request, and the bidder shall provide supporting information and/or documentation attesting to this requirement. By submitting a response, bidder certifies that it satisfies this, and all criteria specified in the solicitation documents. Failure to be an authorized stocking distributor of the manufacturer at the time of bid opening will result in your bid being deemed non-responsive. Failure to supply this supporting information and/or documentation within five (5) business days of request by the County may result in your bid being deemed non-responsive.

4.3. Bidder affirms that it is an authorized stocking distributor of the product(s) offered herein on or before the opening date, and warranty offered is the manufacturer’s warranty with Broward County recorded as the original purchaser.

5. TECHNICAL SPECIFICATIONS:

5.1. Well Column Pipe:

5.1.1. Schedule 30 steel column pipes.

5.1.2. ASTM A53 Grade B Steel domestic or imported with coupling on one end of pipe.

5.1.3. TBE with one end to have a coupling.

5.1.4. Wall Thickness:

5.1.4.1. 6 Inch Pipe: 0.280 inch

5.1.4.2. 8 Inch Pipe: 0.277 inch

5.1.4.3. 10 Inch Pipe: 0.279 inch

5.1.4.4. 12 Inch Pipe: 0.330 inch Pipe Threading:

5.2.1. 8 TPI

5.2.2. 3/16-inch tapered threading: fitted with straight coupling for vertical turbine.

5.2.3. TBE

5.2.4. Coupling on one end.

5.2.5. Pipe will include snug plastic weather protection caps over both ends, to protect threads from rusting.

5.2.6. All coating will be NSF compliant.

5.2.7. Internal and external coating will be 3M Scotchkote 134 or approved equal. Note:

Scotchkote 134 fusion bonded epoxy coating or approved equal is a one part, heat curable, thermosetting epoxy coating, designed to protect metal from corrosion.

5.3. Strainer Suction:

5.3.1. 8 TPI Male Thread.

5.3.2. 304 SS

5.4. Coupling Column Well:

5.4.1. 8 Female STR.

5.4.2. 8 TPI

5.4.3. ASTM-53-69

6. FIXED PERCENTAGE DISCOUNT/CATALOG/PRICE LISTS:

6.1. Bidder shall indicate in all spaces provided on the Bid Table, their single fixed discount from the most current manufacturer’s price list. That percentage discount will be used for the term of the contract.

6.2. The Bidder should provide a copy of the most current Manufacturer’s Published Price List as part of the solicitation package, in a spreadsheet format or, as an alternative, provide an internet web link. If a CD or internet web link is not available, a printed copy of Price List shall be submitted within five (5) business days at the request of the County. The Price List must clearly indicate:

6.2.1. The Catalog or Published Price List Number

6.2.2. The Effective Date

6.2.3. The Column Pricing Quote

6.2.4. Internet Web Link

6.3. If a catalog is updated by the Manufacturer, the current copy of that price list/catalog should be sent to the County, unless the published price listing is available on-line and can be easily found and identified by County personnel.

6.4. If Manufacturer’s Published Price List is not available, one of the following shall be provided:

6.4.1. Manufacturer suggested retail price (MSRP)

6.4.2. Letter from the manufacturer with description and their list price.

6.4.3. If a Price List, MSRP, or Manufacturer letter cannot be provided, the County reserves the right to request additional information.

6.5. Percentage mark-ups are not accepted.

7. QUOTES/ORDERS:

7.1. The County will request a price confirmation for items not specified as a bid line.

7.2. Vendor shall provide a written quote that will include, but not limited to:

7.2.1. Broward County Contract Number

7.2.2. Brand Name

7.2.3. Part Number

7.2.4. Description

7.2.5. Quantity

7.2.6. Unit Price

7.2.7. Discount Price

7.2.8. Extended Price

7.2.9. Estimated Delivery (Calendar Days)

7.3. Vendor shall provide a copy of the manufacturer’s price list or MSRP or Manufacturer letter with the quote. If a price list, MSRP, or manufacturer letter cannot be provided, the County reserves the right to request for additional information.

8. MANUFACTURER/PRODUCT ADDITIONS/DELETIONS:

8.1. The County reserves the right to add manufacturer/product additions to this contract. Additions may result from, but are not limited to, additional needs and replacements for discontinued manufacturers or products. In such events, any manufacturer/product submitted for addition to the contract will not be approved unless the prices are competitive with the prices agencies have been paying for like items. Vendor shall provide the County with a proposed price based upon a procedure or formula which is the same or very similar to that used in establishing the price as contained in the Vendor’s bid.

8.2. Any proposed manufacturer/product additions offered shall satisfy all criteria specified in the bid documents and the terms of the Contract and shall be limited to the electrical categories listed in the bid sheets.

8.3. Manufacturers/products may be added to the contract at a price mutually acceptable to both the County and the Vendor. If the price offered is not acceptable to the County, and the matter cannot be resolved to the satisfaction of the County, the County reserves the right to procure electrical supplies from other vendors.

8.4. Any manufacturer/product added to the contract must be approved by the Director of Purchasing or designee.

8.5. The County reserves the right to delete manufacturers/products from this contract in the best interest of the County. In such events, contract prices will not be adjusted.

9. ADDITIONAL DISCOUNTS:

9.1. Quantity Discounts – Vendors are urged to offer additional discounts for one-time delivery of large single orders. Using Agencies should seek voluntary reductions/additional price concession on large quantity purchases of any products under this Contract.

9.2. Best Pricing Offer – During the Contract term, if the County becomes aware of better pricing offered by the Vendor for substantially the same or a smaller quantity of a product outside the Contract, but upon the same or similar terms of the Contract, then at the discretion of the County the price under the Contract shall be immediately reduced to the lower price.

9.3. Sales Promotions – In addition to decreasing prices during Contract term due to a change in market conditions, a Vendor may conduct sales promotions involving price reductions for a specified lesser period. A Vendor shall submit to the County documentation identifying the proposed (1) starting and ending dates of the promotion (2) products involved, and (3) promotional prices compared to then-authorized prices. Promotional prices shall be available to all Customers and posted conspicuously on the Vendor’s Web Site.

9.4. Vendors may decrease prices/increase discounts any time.

10. WARRANTY:

10.1. At a minimum one (1) year standard manufacturer warranty.

10.2. Warranty shall begin on date shipment is received.

10.3. A copy of the manufacturer’s standard warranty will be in Broward County’s name and provided at time of delivery.

11. PRICE/INVOICES/PAYMENTS:

11.1. All prices including fixed price items and percentage discount off list/catalog purchases must be F.O.B. Destination and represent the total landed cost to the County. This price is inclusive of freight, shipping, fuel, insurance, custom duties, and tariffs. No additional charges, surcharges, or costs related to tariffs will be allowed or accepted or paid by the County. The vendor’s price must account for all costs.

11.1.1. Percentage Discount Off Purchases: All prices shall be bid as a fixed percentage discount off the Vendor’s most current published price list (See Section 6). The net price (List Price minus Fixed Discount) must be F.O.B. Destination and shall be the total landed cost to the County.

11.1.2. Fixed Price Items: The price bid shall represent the total landed cost to the County and be inclusive of freight, shipping, fuel, insurance, custom duties, and tariffs. No additional charges, surcharges, or costs related to tariffs will be allowed or accepted or paid by the County. The vendor’s price bid must account for all costs.

11.2. Invoices shall include the County Purchase Order number, brand name, make/model/part number, description, unit price, quantity, discount price, and extended price.

11.3. Payment will be processed after commodities/services have been received, inspected, accepted, and properly invoiced.

11.4. To ensure prompt payment, all invoices and backup documentation must be emailed to WWSAccountsPayable@broward.org and a copy to the technical contact listed on the purchase order.

11.5. Payments for all goods and services requested by a purchase order shall be made in a timely manner and in accordance with Local Government Prompt Payment Act, Section 218.70, Florida Statutes, and the Prompt Payment Policy, Section No. 1-51.6, Broward County Code of Ordinances.

12. FREIGHT/SHIPPING/DELIVERY:

12.1. All shipments shall be F.O.B. Destination, Freight Pre-Paid and Allowed.

12.2. Delivery is desired within the quoted time after receipt of purchase order.

12.3. Delivery is to be completed during normal business hours, Monday thru Friday, 7:30 a.m. to

3:00 p.m., except County holidays.

12.4. Delivery address and contact information will be included in each purchase order.

mailto:WWSAccountsPayable@broward.org