12-J-10-Beauregard Trail Specifications.pdf

City of Alexandria

VAN DORN & BEAUREGARD BIKE FACILITY AND SHARED USE

PROJECT SPECIFICATIONS MANUAL

Signature SET

CITY # CIP2021-00008

UPC #105563

IMEG #23006062.00

(FORMERLY CHRISTOPHER #21266.001.00)

November 4, 2025

August.R.Hinnenkamp Image

Table of Contents

Division 01

Front End Project Specifications

Division 02

024610 - Site Furnishings

024119 - Selective Demolition

Division 10

101400 - Striping and Signage

Division 31

311000 - Site Clearing

312000 - Earth Moving

Division 32

321313 - Concrete Paving and Retaining Walls

321313B - Porous Asphalt Paving

321373 - Concrete Paving Joint Sealants

329200 - Turf and Grasses

Division 33

334200 - Storm Utility Drainage

City of Alexandria Specifications

Division 01 - General Requirements

TABLE OF CONTENTS

DIVISION 1 – GENERAL REQUIREMENTS

000107 – SEALS PAGE

010000 – GENERAL REQUIREMENTS

011000 – SUMMARY

012000 – UNIT PRICES

013000 – PROJECT MANAGEMENT AND COORDINATION

014000 – CONSTRUCTION PROCESS DOCUMENTATION

015000 – SUBMITTAL PROCEDURES

016000 – TRAFFIC CONTROL

017000 – QUALITY REQUIREMENTS

018000 – MOBILIZATION

019000 – TEMPORARY FACILITIES AND CONTROLS

011100 – EXECUTION REQUIREMENTS

011200 – PROJECT RECORD DOCUMENTS

011300 – CLOSEOUT PROCEDURES

011400 – TEMPORARY TREE AND PLANT PROTECTION

City of Alexandria SECTION 000107 – Seals Page

Standard Specifications

000107 - 1

DOCUMENT 000107 - SEALS PAGE

1.1 DESIGN PROFESSIONALS OF RECORD

A. Civil Engineer: Engineer on Record.

1. Name Eli Goldman

2. License No. 55868

B. Landscape Architect:

1. Name Daniel Langston

2. License No. 0406001996

C. Geotechnical Engineer

1. Name Tariq Hamid

2. License No. 041751

END OF SECTION - 000107

Kevin.M.Washington Line

Kevin.M.Washington Line

Kevin.M.Washington Text Box

Kevin.M.Washington Text Box John Helms

Kevin.M.Washington Text Box 52485

SECTION 010000 – General Requirements

010000 - 1

SECTION 010000 – GENERAL REQUIREMENTS

PART 1 – GENERAL

1.1 SUMMARY

A. Public Utility Installations and Structures:

1. Public utility installations and structures shall be understood to include all poles, tracks, pipes, wires, conduits, vaults, manholes, and all other appurtenances and facilities pertaining thereto whether owned or controlled by the Owner (City of

Alexandria), other governmental bodies or privately owned, used to provide gas, electricity, telephone, sewerage, drainage, water or other public or private property which may be affected by the work shall be deemed included hereunder.

2. The Contractor shall be responsible for all coordination with the utility companies.

3. The Contract Documents contain data relative to existing public or private utility installations and structures above and below the ground surface. These data are not guaranteed as to their completeness or accuracy, and it is the responsibility of the Contractor to make his own investigations to inform himself fully of the character, condition, and extent of all such installations and structures as may be encountered and as may affect the construction operations.

4. The Contractor shall protect all public or private utility installations and structures from damage during the work. Access across any buried installation or structure shall be made only in such locations and by means approved by the Utility Owner.

The Contractor shall so arrange his operations as to avoid any damage to these facilities. All required protective devices and construction shall be provided by the Contractor at his expense. All existing utilities damaged by the Contractor shall be repaired by the Contractor, at his expense, as directed by the Utility Owner. No separate payment shall be made for such protection or repairs to public utility installations or structures.

5. Where utility installations or structures owned or controlled by the Owner (City of

Alexandria) or other governmental body are encountered during the course of the work, and are not indicated on the Plans or in the Specifications, and when, in the opinion of the COTR, removal, relocation, replacement or rebuilding is necessary to complete the work under this Contract, such work shall be accomplished by the utility having jurisdiction, or such work may be approved, in writing by the

City’s technical representative Engineer, for the Contractor to accomplish. If such work is accomplished by the utility having jurisdiction it will be carried out

010000 - 2 expeditiously and the Contractor shall give full cooperation to permit the utility to complete the removal, relocation, replacement or rebuilding as required. If such work is accomplished by the Contractor, it will be in accordance with the

General and Supplemental General Conditions.

6. All Owner (City of Alexandria) and other governmental utility departments and other Owners of public or private utilities which may be affected by the work will be informed in writing by the Contractor within two weeks after the execution of the Contract or Contracts covering the work. Such notice will set out, in general, and direct attention to the responsibilities of the Owner (City of

Alexandria) and other governmental utility departments and other Owners of public or private utilities for such installations and structures as may be affected by the work and will be accompanied by one set of Plans and Specifications covering the work under such Contract(s).

7. In addition to the general notice given, the Contractor shall give written notice to

Owner (City of Alexandria) and other governmental utility departments and other

Owner of public or private utilities of the location of his proposed construction operations, at least one (1) week in advance of breaking ground in any area or on any unit of the work.

8. The maintenance, repair, removal, relocation or rebuilding of public or private utility installations and structures, when accomplished by the Contractor as herein provided, shall be done by methods approved by the Utility Owner at no additional cost.

1.2 PRECONSTRUCTION SURVEY

A. Before any work is performed at the site by the Contractor a joint preconstruction survey will be performed. The preconstruction survey is to be provided by the Contractor. The Contractor is to provide the viewing software supporting the video images. The Contractor, COTR and

Owner will review the existing conditions jointly and a video record (DVD) of this review will be made by the Contractor for record purposes. The Contractor is to retain his/her own copies of the video record. Following completion of the Work, the video record may be used to compare conditions prior to construction to those conditions following construction to ascertain that the site has been properly restored.

1.3 CONSTRUCTION RECORDS AND PHOTOGRAPHS

A. Contractor shall keep accurate records on the construction progress (type of Work performed, extent of repairs, location, etc.) on a day-to-day basis. A qualified representative of Contractor

010000 - 3 shall enter the progress into a construction log book. Entries and notations shall be made in a neat and legible manner. These logs shall be delivered to COTR upon completion of the construction.

B. Provide pre-construction photographs prior to commencement of work on the site. Provide exposures of the area where the Work is to take place as designated by the COTR. Take two

(2) photographs at each project location. One photograph should be looking in the upstream direction and the other shall be taken looking in the downstream direction. Each photograph shall be labeled identifying the relevant features and is to indicate the date and time stamp and the direction of the view.

Provide digital construction photographs during the progress of the Work. Take two (2) weekly exposures at each project location starting 1 month after the date of the pre-construction photographs and continuing as long as the Work is in progress. Ensure each photo is annotated in such a manner that a reviewer can clearly understand precisely where the photo was taken and what aspect or view of the Work is presented. Take a minimum of four (4) exposures at each project location upon Final Acceptance and Completion of the Work. The location of the photographs is to be directed by the COTR. For the Work of the Contract, digital images date and time stamp shall be provided as follows:

1. Pre-construction – Minimum of ten (10) exposures.

2. Construction (Monthly) – Minimum of ten (10) exposures per month.

3. Post construction – Minimum of twenty (20) exposures.

1.4 SHOP DRAWINGS AND SUBMITTALS

A. GENERAL

The Contractor shall furnish one (1) digital copy and descriptive literature for all manufactured or fabricated items with each submittal to the COTR for review and approval. Additional information such as special drawings, assembly, arrangement and configuration, schedules, and calculations, shall be provided when specifically required in the Technical Specifications.

The term “shop drawings” shall mean drawings, prints, sketches, descriptive literature, test reports, samples, calculations, schedules, material lists, material safety data sheets, and items of similar meaning. No material shall be fabricated or shipped unless the applicable drawings or submittals have been reviewed and approved by the COTR.

010000 - 4

Contractor shall review and check drawings and submittals. Contractor shall indicate his/her review by initials and date, and shall also reference each applicable item, section, or division of the Specifications. If the drawings or submittals deviate from the Contract

Drawings, Contractor shall advise COTR, in writing, of the deviation and the reasons therefore.

In the event the Contractor obtains COTR’s acceptance for the use of material or equipment other than that which is shown on the Contract Drawings or specified, Contractor shall, at his/her own expense, and using methods acceptable to COTR, make any changes to structures, facilities, and/or piping, that may be necessary to accommodate this equipment.

The shop drawings and submittals listed in these specifications are required to be prepared by the Contractor. Contractor’s refusal to cooperate and provide such requirements may serve as the basis for the Owner to terminate the Contract.

B. WORK PLAN REQUIREMENTS

1. The Contractor shall prepare and submit to the Owner a written Draft Work Plan within ten (10) days after receipt of the Notice to Proceed.

2. The Contractor shall present the COTR, the primary schedule sequence of construction activities within ten (10) days after receipt of the Notice to Proceed.

3. The Contractor shall confirm the equipment to be used for the entire project.

The Contractor shall provide noise reduction measures on all operating machinery, equipment and systems.

4. The Contractor shall incorporate the Project Schedule and related activities, permit application review and approved traffic control plan implementation, site dewatering, flow diversion and controls, public access and use, erosion and sedimentation measures, and public notification with the Work Plan. Contractor shall also include details associated with the means and methods, as well as timing of excavations.

5. Contractor shall attend bi-weekly progress meetings,

6. Contractor shall submit a two week look ahead schedule for discussion at each bi-weekly progress meeting.

7. Contractor shall revise and submit Work Plan updates every month.

1.5 PERMITS

A. Contractor shall obtain, at his expense, all permits, approvals, and licenses required by all local, state, and federal agencies having jurisdiction. Permits issued by the City will be issued at no cost to the Contractor.

010000 - 5

1.6 CLEANING

A. Contractor shall at all times keep the construction site and the surrounding area presentable to the public, clear and clean of rubbish and debris caused by or resulting from the

Contractor’s operation. At completion of the Work each day, Contractor shall remove all the rubbish, debris, tools, equipment, temporary Work and surplus materials, from and about the premises, and shall leave the site clean and ready for use.

On a daily basis, all waste and excess materials shall be disposed of off the project site and at no additional expense to Owner. In no case shall waste materials (any removed concrete, piping, equipment, etc.) be buried on the site. Burning is not permitted.

After completion of all Work and before final acceptance of the Work, Contractor shall thoroughly clean all equipment and materials and shall remove all foreign matter such as grease, dirt, labels, stickers, etc., from the exterior of the piping, equipment, and all associated fabrication.

1.7 UTILITY SERVICE

A. Contractor shall arrange for and pay all costs for utility services that may be required for the Work.

1.8 PLANS AND SPECIFICATIONS

A. Contractor To Check Plans and Data:

1. Contractor shall verify all dimensions, quantities and details shown on the Plans, Supplementary Drawings, Schedules, Specifications or other data received from the

COTR, and shall notify him of all errors, omissions, conflicts, and discrepancies found therein. Failure to discover or correct errors, conflicts or discrepancies shall not relieve the Contractor of full responsibility for unsatisfactory work, faulty construction or improper operation resulting there from nor from rectifying such conditions at his own expense. He will not be allowed to take advantage of any errors or omissions, as full instructions will be furnished by the COTR, should such errors or omissions be discovered. All schedules are given for the convenience of the COTR and the Contractor and are not guaranteed to be complete. The Contractor shall assume all responsibility for the making of estimates of the size, kind, and quality of materials and equipment included in work to be done under the Contract.

010000 - 6

1.9 TEMPORARY STRUCTURES

A. Responsibility for Temporary Structures

1. In accepting the Contract, the Contractor assumes full responsibility for the sufficiency and safety of all temporary structures or work and for any damage which may result from their failure or their improper construction, maintenance or operation and will indemnify and save harmless the Owner (City of Alexandria) and COTR, Owner’s Consultants from all claims, suits or actions and damages or costs of every description arising by reason of failure to comply with the above provisions.

B. Temporary Fences

1. If, during the course of the work, it is necessary to remove or disturb any fence or part thereof, the Contractor shall, at his own expense, if so approved by the

COTR, provide a suitable temporary fence which shall be maintained until the permanent fence is replaced. The COTR shall be solely responsible for the determination of the necessity for providing a temporary fence and the type of temporary fence to be used.

1.10 SAFETY

A. Accident Prevention

1. Precautions shall be exercised at all times for the protection of persons and property.

The safety provisions of applicable laws, building and construction codes shall be observed. The Contractor shall comply with the U.S. Department of Labor

Safety and Health Regulations for construction promulgated under the

Occupational Safety and Health Act of 1970 (PL 9 1-596), and under Section

107 of the contract Work Hours and Safety Standards Act (PL-54), except where state and local safety standards exceed the federal requirements and except where state safety standards have been approved by the Secretary of Labor in accordance with provisions of the Occupational Safety and Health Act.

B. First Aid

1. The Contractor shall keep upon the site, at each location where work is in progress, a completely equipped first aid kit and shall provide ready access thereto at all times when people are employed on the work.

1.11 LINES AND GRADES

010000 - 7

A. Grade

1. All work under this Contract shall be constructed in accordance with the lines and grades shown on the Plans, or as otherwise approved by the COTR. The full responsibility for keeping alignment and grade shall rest upon the Contractor.

2. The Contractor shall provide copies of all construction stake-out computations (cut sheets) to the COTR prior to the installation of improvements.

B. Safeguarding Marks

1. The Contractor shall safeguard all points, stakes, grade marks, monuments and bench marks made or established on the work, bear the cost of reestablishing them if disturbed, and bear the entire expense of rectifying work improperly installed due to not maintaining or protecting or to removing without authorization such established points, stakes and marks.

2. The Contractor shall safeguard all existing and known property corners, monuments and marks adjacent to but not related to the work and, if required, shall bear the cost of reestablishing them if disturbed or destroyed.

1.12 ADJACENT STRUCTURES AND LANDSCAPING

A. Responsibility

1. The Contractor shall be entirely responsible and liable for all damage or injury as a result of his operations to all adjacent public and private property, structures of any kind and appurtenances thereto met with during the progress of the work.

The cost of protection, replacement in their original locations and conditions or payment of damages for injuries to such adjacent public and private property and structures affected by the work, whether or not shown on the Plans, and the removal, relocation and reconstruction of such items called for on the Plans or specified shall be included in the various Contract Items and no separate payments will be made therefore.

2. Contractor is expressly advised that the protection of buildings, structures, tunnels, tanks, pipelines, etc. and related work adjacent and in the vicinity of his operations, wherever they may be, is solely his responsibility. Conditional inspection of buildings or structures in the immediate vicinity of the project which may reasonably be expected to be affected by the Work shall be performed by and be the responsibility of the Contractor.

3. Contractor shall, before starting operations, make an examination of the interior and exterior of the adjacent structures, buildings, facilities, etc., and record by notes, measurements, photographs, etc., conditions which might be aggravated

010000 - 8 by open excavation and construction. Repairs or replacement of all conditions disturbed by the construction shall be made to the satisfaction of the Director of

Transportation & Environmental Services and COTR. This does not preclude conforming to the requirements of the insurance underwriters. Copies of surveys, photographs, reports, etc., shall be submitted to the COTR.

4. Prior to the beginning of any excavations the Contractor shall advise the COTR of all buildings or structures on which he intends to perform work or which performance of the project work will affect.

B. Protection of Trees

1. All trees and shrubs shall be adequately protected by the Contractor to the satisfaction of the COTR and the City of Alexandria Arborist.

C. Lawn Areas

1. Project site areas shall be left in as good condition as before the starting of the work. Where sod is removed, it shall be carefully removed, and later replaced with same or like kind.

D. Restoration of Fences

1. Any fence, or part thereof, that is damaged or removed during the course of the work shall be replaced or repaired by the Contractor and shall be left in as good a condition as before the starting of the work. The manner in which the fence is repaired or replaced and the materials used in such work shall be subject to the approval of the COTR. The cost of all labor, materials, equipment, and work for the replacement or repair of any fence shall be deemed included in the appropriate

Contract Item or items, or if no specific Item is provided therefore, as part of the overhead cost of the work and no additional payment will be made therefore.

Private fences removed from within the Right-of-Way shall be replaced as described above at the Right-of-Way line.

1.13 PROTECTION OF WORK AND PUBLIC

A. Barriers and Lights

1. During the prosecution of the work, the Contractor shall put up and maintain at all times such barriers and lights as will effectually prevent accidents. The Contractor shall provide suitable barricades, lights, "danger" or "caution" signs at all places where the work causes obstructions or constitutes in any way a hazard to the public in accordance with state and local requirements.

010000 - 9

B. Smoke Prevention

1. The Contractor shall use hard coal, coke, oil or gas as fuel for equipment generating steam. A strict compliance with ordinances regulating the production and emission of smoke will be required. No open fires will be permitted.

C. Noise

1. The Contractor shall eliminate noise to as great an extent as practicable at all times.

Air compressing plants shall be equipped with silencers and the exhaust of all gasoline motors or other power equipment shall be provided with mufflers. The

Contractor shall strictly observe the City of Alexandria Noise Control Code, Title

II, Chapter 5.

2. Except in the event of an emergency, work shall be done within the regular working hours specified in the City of Alexandria Noise Control Code, Title II, Chapter 5. If the proper and efficient prosecution of the work requires operations outside of these hours, the written permission of the Director of Transportation &

Environmental Services must be obtained.

D. Access to Public Services

1. Neither the materials excavated nor the materials or plant used in the construction of the work shall be so placed as to prevent free access to all fire hydrants, valves or manholes, or access required by emergency vehicles and/or personnel.

E. Dust Prevention

1. The Contractor shall prevent dust nuisance from his operations by keeping the construction areas sprinkled with water. Allaying dust in roadway construction areas shall be in accordance with VDOT Specification Section 511.

1.14 CLEANING

A. During Construction

1. During construction of the work, the Contractor shall, at all times, keep the site of the work and adjacent premises as free from material, debris and rubbish as is practicable and shall remove the same from any portion of the site if, in the opinion of the COTR, such material, debris, or rubbish constitutes a nuisance or is objectionable.

2. The Contractor shall remove from the site all of his surplus materials and temporary structures when no further need therefore develops.

010000 - 10

3. The Contractor shall be responsible and liable for all spillage and incur all associated costs including, but not limited to, costs related to repair and maintenance resulting from damages thereof.

B. Final Cleaning

1. At the conclusion of the work, all erection plant, tools, temporary structures and materials belonging to the Contractor shall be promptly taken away, and he shall remove and promptly dispose of all water, dirt, rubbish or any other foreign substances. The Contractor shall thoroughly clean all piping and materials installed by him prior to final inspection.

1.15 MISCELLANEOUS

A. Use of Chemicals

1. All chemicals used during project construction or furnished for project operation, whether herbicide, pesticide, disinfectant, polymer, reactant, or of other classification, must show approval of either Environmental Protection Agency

(EPA) or United States Department of Agriculture (USDA) for its intended use.

Use of all such chemicals and disposal of residues shall be in strict conformance with instructions.

B. Protection Against Siltation and Bank Erosion

1. The Contractor shall arrange his operations to minimize siltation on construction sites.

2. The Contractor, at his own expense, shall remove any siltation deposits and correct any erosion problems as determined by the COTR which results from his construction operations.

3. The Contractor shall vacuum clean all new and existing storm drainage facilities and discharge points affected by construction prior to final acceptance by the Director of

Transportation & Environmental Services.

C. Protection of Wetland Areas

1. The Contractor shall properly dispose of all surplus material, including soil, in accordance with Local, State and Federal regulations. Under no circumstances shall surplus material be disposed of in wetland areas as defined by the Virginia

Department of Environmental Quality.

D. Existing Facilities

1. The work shall be so conducted to maintain existing facilities in operation insofar

010000 - 11 as is possible. Requirements and schedules of operations for maintaining existing facilities in service during construction shall be as described in these Specifications.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 GENERAL

A. Construction Documents: Execution of the Work shall be governed by the documents listed here in order of precedence:

1. The Contract

2. Technical Specifications

3. Contract Drawings

4. City of Alexandria, VA, Department of Transportation & Environmental Services, Design and Construction Standards, 2022 (City Standards)

5. Virginia Department of Transportation, 2016 Road and Bridge Specifications, (revised April 2024). (VDOT Specifications)

6. Virginia Department of Transportation, Road and Bridge Standards, Volumes I &

II, 2008 with latest Revisions (VDOT Standards)

7. 2009 MUTCD

8. 2011 Virginia Supplement to the MUTCD

9. 2011 Virginia Work Area Protection Manual

B. In case of discrepancy in the figures, in the Drawings or in the Specifications, the matter shall be promptly submitted to the COTR who shall promptly make a determination in writing.

3.2 Hours of Operation:

All work shall be carried out between the hours of 7:00AM and 6:00 PM, Monday thru

Friday, and 9:00AM and 6:00PM, on Saturdays.

END OF SECTION - 011000

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010000 - 12

SECTION 011000 - SUMMARY

PART 1 - GENERAL

A. This Section includes the following:

1. Use of Premises.

2. Specification Formats and Conventions.

1.2 USE OF PREMISES

A. General: Contractor shall have full use of premises, as shown in the contract plans, in conformance with the limitations stipulated by Virginia Department of Environmental

Quality for construction operations, including use of Project site, during construction period.

Contractor's use of premises is limited only by Owner's (City of Alexandria) right to perform work or to retain other contractors on portions of Project.

B. Use of Site: Limit use of premises to work in areas indicated. Do not disturb portions of

Project site beyond areas in which the Work is indicated.

1. Limits: Confine construction operation within the Project Limits-of-Disturbance as noted on the Drawings.

2. Keep approaches to the premises clear and available to Owner (City of

Alexandria), Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

1.3 SPECIFICATION FORMATS AND CONVENTIONS

A. Specification Format: The Specifications are organized into Divisions and Sections.

1. Division 1: Sections in Division 1 govern the execution of the Work of all

SECTION 011000 – Summary

011000 - 2

Sections in the Specifications.

B. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Abbreviated Language: Language used in the Specifications and other Contract

Documents is abbreviated. Words and meanings shall be interpreted as appropriate.

Words implied, but not stated, shall be inferred as the sense requires. Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

2. Imperative mood and streamlined language are generally used in the Specifications.

Requirements expressed in the imperative mood are to be performed by

Contractor. Occasionally, the indicative or subjunctive mood may be used in the

Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted.

a. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

PART 3 - EXECUTION (Not Used)

END OF SECTION - 011000

SECTION 012000 – Unit Prices

012000 - 1

SECTION 012000 - UNIT PRICES

A. This Section includes administrative and procedural requirements for unit prices.

B. The cost of incidental work for which there are no specific Contract Items, shall be considered as part of the general cost of doing the work and shall be included in the prices for the various

Contract Items. No additional payment will be made therefore.

C. The Contractor shall remove, demolish and dispose of all equipment, piping, asphalt, rock and appurtenances as shown on the Drawings and required to complete the work. No additional payment will be made for additional demolition or disposal work, not specifically specified on the plans, as required to complete the work.

1.2 DEFINITIONS

A. Unit price is an amount proposed by bidders, stated on the Bid Form, as a price per unit of measurement for materials or services added to or deducted from the Contract Sum by appropriate modification, if estimated quantities of Work required by the Contract Documents are increased or decreased.

1.3 PROCEDURES

A. Unit prices include all necessary material, plus cost for delivery, installation, applicable quality control tests, insurance, applicable taxes, overhead, and profit.

B. Measurement and Payment: Refer to individual Specification Sections or plan sheets for each item of work.

C. Cost of quality control work shall be considered as part of the general cost of doing the work and shall be included in the prices for the various Contract Items. No additional payment will be made therefore.

D. Owner (City of Alexandria) reserves the right to reject Contractor's measurement of work-in-place that involves use of established unit prices and to have this work measured, at Owner‘s

(City of Alexandria) expense, by an independent surveyor acceptable to Contractor.

SECTION 012000 – Unit Prices

012000 - 2

E. The City shall have the right to increase or decrease the volume of work by 25% of the total bid price without any changes in the bid unit prices.

3.1 MEASUREMENT AND PAYMENT

Refer to all applicable specifications sections for measurement and payment information

END OF SECTION - 012000

SECTION 013000 – Project Management &

Coordination

013000 - 1

SECTION 013000 - PROJECT MANAGEMENT AND COORDINATION

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Coordination Drawings.

2. Project meetings.

3. Requests for Interpretation (RFIs).

B. See Division 1 Section "Execution Requirements" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

A. RFI: Request from Contractor seeking interpretation or clarification of the Contract

Documents.

1.3 COORDINATION

A. Keep one copy of all construction documentation including drawings and specifications on the work site, and in good order, and make it available to the COTR.

B. Coordination: Coordinate construction operations included in different Sections of the

Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure

013000 - 2 maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

C. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner (City of Alexandria) and separate contractors if coordination of their Work is required.

D. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Delivery and processing of submittals.

3. Progress meetings.

4. Startup and adjustment of systems.

5. Project closeout activities.

1.4 SUBMITTALS (Not Used)

1.5 REQUESTS FOR INTERPRETATION (RFIs)

A. Procedure: Immediately on discovery of the need for interpretation of the Contract

Documents, and if not possible to request interpretation at Project meeting, prepare and submit an RFI in the form specified.

1. RFIs shall originate from the Contractor. RFIs submitted by entities other than

Contractor will be returned with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in

Contractor's work or work of subcontractors.

013000 - 3

B. COTR's Action: COTR will review each RFI, determine action required, and return it.

Allow seven working days for COTR's response for each RFI. RFIs received after 1:00 p.m. will be considered as received the following working day.

1. COTR's action may include a request for additional information, in which case

COTR's time for response will start again.

2. COTR's action on RFIs that may result in a change to the Contract Time or the

Contract Sum may be eligible for Contractor to submit Change Proposal.

a. If Contractor believes the RFI response warrants change in the Contract

Time or the Contract Sum, notify COTR in accordance with the Contract requirements.

PART 3 - EXECUTION (Not Used)

END OF SECTION - 013000

SECTION 014000 – Construction Process

Documentation

014000 - 1

SECTION 014000 - CONSTRUCTION PROGRESS

DOCUMENTATION

PART 1 – GENERAL (Not Used)

PART 2 - PRODUCTS

2.1 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established for the Notice to proceed to date of

Substantial Completion.

B. Activities: Treat each separate area as a separate numbered activity for each principal element of the Work. Comply with the following:

C. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the Work is affected.

D. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and Final Completion.

E. Contract Modifications: For each proposed contract modification and concurrent with its submission, prepare a time-impact analysis using fragments to demonstrate the effect of the proposed change on the overall project schedule.

3.1 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Contractor's Construction Schedule Updating: At monthly intervals, update schedule to reflect actual construction progress and activities and an estimated two week look ahead of anticipated work. Issue schedule one week before each regularly scheduled progress meeting.

1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting.

SECTION 014000 – Construction Process

Documentation

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2. Include a report with updated schedule that indicates every change, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity durations.

3. As the Work progresses, indicate Actual Completion percentage for each activity.

END OF SECTION - 014000

SECTION 015000 – Submittal Procedures

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SECTION 015000 - SUBMITTAL PROCEDURES

A. This Section includes administrative and procedural requirements for submitting Shop

Drawings, Product Data, Samples, and other submittals.

B. See Division 1 Section "Construction Progress Documentation" for submitting schedules and reports, including Contractor's Construction Schedule.

C. See Division 1 Section "Photographic Documentation" for submitting construction photographs.

D. See Division 1 Section "Quality Requirements" for submitting test and inspection reports and for mockup requirements.

E. See Division 1 Section "Closeout Procedures" for submitting warranties.

F. See Division 1 Section "Project Record Documents" for submitting Record Drawings, Record Specifications, and Record Product Data.

A. Action Submittals: Written and graphic information that requires COTR's responsive action.

B. Informational Submittals: Written information that does not require COTR's responsive action. Submittals may be rejected for not complying with requirements.

1.3 SUBMITTAL PROCEDURES

A. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the

Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. COTR reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

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B. Processing Time: Allow enough time for submittal review, including time for resubmittals, as follows.

1. Time for review shall commence on COTR's receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

2. Initial Review: Allow 15 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. COTR will advise

Contractor when a submittal being processed must be delayed for coordination.

3. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

4. Resubmittal Review: Allow 15 days for review of each resubmittal.

C. Identification: Place a permanent label or title block on each submittal for identification.

1. Indicate name of firm or entity that prepared each submittal on label or title block.

2. Provide a space approximately 6 by 8 inches on label or beside title block to record Contractor's review and approval markings and action taken by COTR.

3. Include the following information on label for processing and recording action taken:

a. Project name.

b. Date.

c. Name and address of COTR.

d. Name and address of Contractor.

e. Name and address of subcontractor.

f. Name and address of supplier.

g. Name of manufacturer.

h. Submittal number or other unique identifier, including revision identifier.

i. Number and title of appropriate Specification Section.

j. Drawing number and detail references, as appropriate.

k. Location(s) where product is to be installed, as appropriate.

l. Other necessary identification.

D. Deviations: Highlight, encircle, or otherwise specifically identify deviations from the

Contract Documents on submittals.

E. Additional Copies: Unless additional copies are required for final submittal and unless

COTR observes noncompliance with provisions in the Contract Documents, initial submittal may serve as final submittal.

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F. Transmittal: Package each submittal individually and appropriately for transmittal and handling. Transmit each submittal using a transmittal form. COTR will return submittals, without review, received from sources other than Contractor.

G. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in label or title block and clearly indicate extent of revision.

3. Resubmit submittals until they are marked “Approved".

H. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

I. Use for Construction: Use only final submittals with mark indicating “Use for

Construction" taken by COTR.

2.1 ACTION SUBMITTALS

A. General: Prepare and submit Action Submittals required by individual Specification Sections.

B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard printed data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's written recommendations.

b. Manufacturer's product specifications.

c. Manufacturer's installation instructions.

d. Manufacturer's catalog cuts.

e. Wiring diagrams showing factory-installed wiring.

f. Printed performance curves.

g. Operational range diagrams.

h. Compliance with specified referenced standards.

i. Testing by recognized testing agency.

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4. Number of Copies: Submit three copies of Product Data, unless otherwise indicated. COTR will return two copies. Mark up and retain one returned copy as a Project Record Document.

C. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed.

2.2 INFORMATIONALSUBMITTALS

A. General: Prepare and submit Informational Submittals required by other Specification Sections.

1. Number of Copies: Submit two copies of each submittal, unless otherwise indicated. COTR will not return copies.

2. Certificates and Certifications: Provide a notarized statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity.

3. Test and Inspection Reports: Comply with requirements specified in Division 1

Section "Quality Requirements."

B. Qualification Data: Prepare written information that demonstrates capabilities and experience of firm or person. Include lists of completed projects with project names and addresses, names and addresses of architects and owners, and other information specified.

C. Product Certificates: Prepare written statements on manufacturer's letterhead certifying that product complies with requirements in the Contract Documents.

D. Material Certificates: Prepare written statements on manufacturer's letterhead certifying that material complies with requirements in the Contract Documents.

E. Material Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting test results of material for compliance with requirements in the Contract Documents.

F. Product Test Reports: Prepare written reports indicating current product produced by manufacturer complies with requirements in the Contract Documents. Base reports on

015000 - 5 evaluation of tests performed by manufacturer and witnessed by a qualified testing agency, or on comprehensive tests performed by a qualified testing agency.

G. Field Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of field tests performed either during installation of product or after product is installed in its final location, for compliance with requirements in the Contract Documents.

2.3 DELEGATED DESIGN

A. Performance and Design Criteria: Where professional design services or certifications by a design professional are specifically required of Contractor by the Contract Documents, provide products and systems complying with specific performance and design criteria indicated.

B. Delegated-Design Submittal: In addition to Shop Drawings, Product Data, and other required submittals, submit three copies of a statement, signed and sealed by the responsible design professional, for each product and system specifically assigned to

Contractor to be designed or certified by a design professional.

3.1 CONTRACTOR'S REVIEW

A. Review each submittal and check for coordination with other Work of the Contract and for compliance with the Contract Documents. Note corrections and field dimensions. Mark with approval stamp before submitting to COTR.

B. Approval Stamp: Stamp each submittal with a uniform approval stamp. Include Project name and location, submittal number, Specification Section title and number, name of reviewer, date of Contractor's approval, and statement certifying that submittal has been reviewed, checked, and approved for compliance with the Contract Documents.

3.2 COTR'S ACTION

A. General: COTR will not review submittals that do not bear Contractor's approval stamp and will return them without action.

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B. Action Submittals: COTR or designee will review each submittal, make marks to indicate corrections or modifications required, and return it.

C. Informational Submittals: COTR will review each submittal and will not return it, or will return it if it does not comply with requirements. COTR will forward each submittal to appropriate party.

D. Partial submittals are not acceptable, will be considered nonresponsive, and will be returned without review.

E. Submittals not required by the Contract Documents may not be reviewed and may be discarded.

END OF SECTION - 015000

SECTION 01600 – Traffic Control

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SECTION 016000 – TRAFFIC CONTROL

1.1 RELATED DOCUMENTS

A. Manual on Uniform Traffic Control Devices, 2009.

B. Virginia Work Area Protection Manual, Standards and Guidelines, 2011.

C. Virginia Department of Transportation Road and Bridge Specifications, 2016 (revised April

2024).

1.2 SUMMARY

A. This Section includes requirements for maintenance of vehicular and pedestrian traffic during construction and the following items.

1. Contractor shall provide all traffic control, traffic transitions and public safety measures in accordance with Virginia Work Area Protection Manual and MUTCD.

Contractor will provide at no extra cost to the City any necessary safety provisions required by the City Inspector.

2. No Street nor any portion of a street may be closed to traffic (either vehicular or pedestrian) without the approval of the Director of T&ES.

3. At the time a lane of traffic is closed, Contractor shall furnish at his own expense all barricades, all lights, all flagmen and warning signs deemed necessary by the

Director of T&ES. All of the above must conform to the Virginia Work Area

Manual on Uniform Control Devices on Streets and Highways, latest edition.

4. Contractor shall furnish at his own expense all electronic arrows and electronic message signs deemed necessary by the City Inspector.

5. Contractor must maintain access at all times for emergency vehicles (fire, rescue and police) to get into any area under repair and to comply with any request of the chief(s) of either or both Departments (Fire and Police) that will assist them to perform their duties.

6. Contractor must furnish to the COTR the name, address and telephone number of some local person who can be contacted after hours if Contractor’s services are required for lights, barricades and other services that are the responsibility of

Contractor.

7. No City owned signs shall be removed or reinstalled by Contractor. If it is david.le Rectangle david.le Rectangle david.le Typewritten Text 2020.

SECTION 01600 – Traffic Control

016000 - 2 necessary to remove City owned signs, Contractor shall notify the COTR who will arrange for the removal and reinstalling the signs.

1.3 MEASUREMENT AND PAYMENT

Maintenance of Traffic will be measured as a lump sum item. This price shall include all labor, materials, equipment, and incidentals required to maintain and protect all traffic through areas of construction, all project limits and detours. Price shall include development of MOT plans, obtaining necessary permits, construction and removal of detours for vehicular and pedestrian movements.

Payment will be issued in equal installments throughout the duration of the project.

Pay Item Pay Unit

Maintenance of Traffic LS

PART 2 – PRODUCTS

2.1 See VDOT Specification Section 512 – Maintaining Traffic, for Products.

PART 3 – EXECUTION

A. See VDOT Specification Section 512 – Maintaining Traffic, as modified herein, for

Execution requirements.

B. Public Awareness: No less than one week prior to the commencement of construction, night work, lane closures, or any other activity deemed disruptive by the Director of

T&ES, the Contractor shall use Variable Message Signs notifying the public of planned construction activity. At a minimum, the message shall announce the date and time of the planned activity.

END OF SECTION - 016000

SECTION 017000 – Quality Requirements

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SECTION 017000 – QUALITY REQUIREMENTS

A. This Section includes administrative and procedural requirements for quality assurance and quality control.

B. Testing and inspecting services are required to verify compliance with requirements specified or indicated. These services do not relieve Contractor of responsibility for compliance with the Contract Document requirements.

1. Specified tests, inspections, and related actions do not limit Contractor's other quality- assurance and -control procedures that facilitate compliance with the

Contract Document requirements.

2. Requirements for Contractor to provide…