12-FERPA Compliance Certification.pdf
PDF 123 KB Posted
- Solicitation number
- RFP 282
- Issued by
- Atlantic County, New Jersey
About this file
This file is a FERPA Compliance Certification document issued by Atlantic Cape Community College in New Jersey as a required contractual compliance instrument for the RFP282 Media Buying Services – Digital and Social Media – FY27 solicitation. The certification establishes the vendor's obligations to protect education records and information subject to the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. § 1232g. The contract term runs from July 1, 2026 through June 30, 2027, with proposals due electronically via the College's Bonfire eProcurement Portal by April 15, 2026 at 11:00 AM Eastern Time. The College will award the contract to the responsible proposer whose proposal is determined most advantageous, considering price and other factors in accordance with N.J.S.A. 18A:64A-25.5.
The FERPA Compliance Certification requires vendors to maintain strict confidentiality of all education records, limit use of such records solely to contract performance purposes, and implement administrative, physical, and technical safeguards meeting or exceeding industry standards. Vendors must restrict access to authorized personnel with legitimate need-to-know, ensure all employees and subcontractors receive FERPA training, immediately notify the College of any unauthorized access or disclosure, and return or securely destroy all FERPA Records upon contract completion. The certification document requires vendor completion with company information, authorized representative details, and signature from a responsible officer. The College reserves the right to reject any or all proposals and waive minor informalities.
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Text version
FERPA Compliance Certification THE VENDOR acknowledges that, in the course of performing services under this contract, it may create, receive, or have access to education records and information subject to the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. § 1232g and its implementing regulations (collectively, “FERPA Records”).
THE VENDOR agrees to comply with all applicable requirements of FERPA and shall:
• Maintain all FERPA Records in strict confidence and not use or disclose such records except as permitted under this Agreement, required by law, or expressly authorized in writing by Atlantic Cape Community College (the “College”).
• Use FERPA Records solely for the purpose of performing services under the contract and for no other purpose.
• Implement and maintain administrative, physical, and technical safeguards that meet or exceed industry standards to protect the confidentiality, integrity, and security of FERPA Records.
• Restrict access to FERPA Records to only those employees, agents, or subcontractors who have a legitimate need to access such information for purposes of performing services under the contract.
• Ensure that all employees, agents, and subcontractors are trained on FERPA requirements and are bound by confidentiality obligations consistent with this certification.
• Immediately notify the College of any unauthorized access, use, or disclosure of FERPA Records and cooperate fully with the College in any required response or mitigation efforts.
• Upon termination or completion of the contract, return or securely destroy all FERPA Records in accordance with the College’s instructions and applicable law.
• Provide, upon request, documentation describing the safeguards and procedures used to protect FERPA Records.
Vendor Name: ________________________________
Company Address: ________________________________
Authorized Representative: ________________________________
Signature: ________________________________
Title: ________________________________
Date: ________________________________
FERPA Compliance Certification
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