12-5410-003 BID 26-0626E5-029 SUBMISSION INSTRUCTIONS.pdf
PDF 267 KB Posted
- Attached to
- SECURITY OFFICER TRAINING
- Solicitation number
- 26-0626E5-029
- Issued by
- Erie County, New York
About this file
This is a Submission Instructions document for Buffalo Public Schools' Security Officer Training procurement opportunity in New York. The project seeks annual training for approximately 125 security officers supporting safety and security across Buffalo Public School buildings, including high schools and elementary schools. Bidders may submit proposals for one or multiple training tracks: 8-Hour Course, 16-Hour Course, Defensive Tactics and De-Escalation Training, First Aid Training, and Certified CPR Training. The question period runs from October 27, 2025 at 8:00 AM EDT through November 10, 2025 at 8:00 AM EST. Bidders must submit an Intent to Bid by November 24, 2025 at 9:00 AM EST to be eligible to submit proposals. All submissions must be uploaded, submitted, and finalized through the Euna Procurement portal at https://buffaloschools.bonfirehub.com/opportunities/207748 by the closing deadline of November 26, 2025 at 12:00 PM EST. No site visits or bidders' meetings are mentioned in the submission instructions.
Bidders must submit comprehensive proposal materials including company background, relevant experience, cost proposal breakdowns, and total all-inclusive cost per training session for each course track selected. Required documentation includes the Offering Questionnaire (Q-09AR), signed Non-Collusive Bidding Certification, insurance certificates, current W-9 forms, completed Equal Opportunity forms, and references. Optional submissions include vendor applications, disclosure narratives, debarment narratives, MWBE compliance narratives, subcontractor documentation, anti-lobbying narratives, and voluntary surveys. All documents must be submitted as PDF files with a maximum file size of 1000 MB per document, and text fields are limited to 2000 characters. Submissions will only be visible after the closing time, and bidders will receive email confirmation with a unique confirmation number upon finalization. Technical support is available through Euna Procurement at support.bonfire@eunasolutions.com.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
When preparing your submission on Euna Procurement you will first be asked to select which Decisions you are going to submit to. Based on what you choose Euna Procurement will build a list of Requested Information that you need to provide.
This project has multiple Decisions that you can submit to listed below:
SECURITY OFFICER TRAINING → 8 HOUR COURSE
SECURITY OFFICER TRAINING → 16 HOUR COURSE
SECURITY OFFICER TRAINING → DEFENSIVE TACTICS AND DE ESCALATION
TRAINING
SECURITY OFFICER TRAINING → FIRST AID TRAINING
SECURITY OFFICER TRAINING → CERTIFIED CPR TRAINING
Requested Information
Name Type # Files Requirement Instructions
Company Background
File Type: PDF (.pdf)
Multiple
Required, ESOT, 8 HOUR
COURSE, 16
HOUR
COURSE,
DTADET,
FIRST AID
TRAINING,
CCT
When submitting 'Company Background' you will need to provide a PDF (.pdf) for:
ESOT, 8 HOUR
COURSE, 16
HOUR
COURSE,
DTADET,
FIRST AID
TRAINING,
CCT that you are bidding on.
Experience File Type: PDF (.pdf)
Multiple Required
Cost Proposal Breakdown
File Type: PDF (.pdf)
Multiple
Required, ESOT, 8 HOUR
COURSE, 16
HOUR
COURSE,
DTADET,
FIRST AID
TRAINING,
CCT
When submitting 'Cost Proposal Breakdown' you will need to provide a PDF (.pdf) for:
ESOT, 8 HOUR
COURSE, 16
HOUR
COURSE,
DTADET,
FIRST AID
TRAINING,
CCT that you are bidding on.
Total All Inclusive Cost per Training Session
Data Type:
Number
N/A
Required, ESOT, 8 HOUR
COURSE, 16
HOUR
COURSE,
DTADET,
FIRST AID
TRAINING,
CCT
When submitting 'Total All Inclusive Cost per Training Session' you will need to provide a Number for:
ESOT, 8 HOUR
COURSE, 16
HOUR
COURSE,
DTADET,
FIRST AID
TRAINING,
CCT that you are bidding on.
Offering Questionnaire
(Q-09AR)
Questionnaire:
Excel (.xlsx)
1 Required
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Voluntary Surveys (Q-
59AU)
Questionnaire:
Excel (.xlsx)
1 Optional
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Signed Non- Collusive Bidding Certification
File Type: PDF (.pdf)
Multiple Required
Insurance Certificate
File Type: PDF (.pdf)
Multiple Required
Current W-9 File Type: PDF (.pdf)
Multiple Required
Completed Equal Opportunity Form
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Required
References File Type: PDF (.pdf)
Multiple Required
Completed Vendor Application
File Type: PDF (.pdf)
Multiple Optional
Disclosure Narrative
File Type: PDF (.pdf)
Multiple Optional
Debarment Narrative
File Type: PDF (.pdf)
Multiple Optional
Certifications File Type: PDF (.pdf)
Multiple Optional
Policy 5414
(MWBE)
Compliance Narrative
File Type: PDF (.pdf)
Multiple Optional
Subcontractor Documentation
File Type: PDF (.pdf)
Multiple Optional
Anti-Lobbying Narrative
File Type: PDF
Multiple Optional
Other Vendor Information (as needed)
File Type: PDF
Multiple Optional
Commodity Codes
Commodity Set Commodity Code Title Description
UNSPSC 4620
Defense and law enforcement and security and safety training equipment
Equipment and accessories for training and education to promote the capability for public safety.
UNSPSC 462010
Public safety training equipment
A training or education to develop the public capability by promoting the personal capability.
UNSPSC 42301503
Cardio pulmonary resuscitation CPR training aids
In this classification, this commodity indicates a product used as a cardio pulmonary resuscitation cpr training aid in association with a pulmonary procedure in a medical setting Most nations, for tariff and trade purposes, schedule these products under HS 980100.
Commodity Set Commodity Code Title Description
UNSPSC 46201002
Disaster management training simulation system
Equipment that is used for mock experiment as used in times of various disaster prevention trainings and fire drills.
UNSPSC 46201003
Simulated equipment for military training
Training equipment used in various military exercises, such as airborne training, mobile training, and guerrilla training, which are used as supplementary means for conducting operations under the assumption of various circumstances.
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/207748.
Please note that Questionnaires may take a significant amount of time to prepare.
2. Upload your submission at:
https://buffaloschools.bonfirehub.com/opportunities/207748
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Nov 24, 2025 9:00 AM EST.
The Question period for this opportunity starts Oct 27, 2025 8:00 AM EDT. The Question period for this opportunity ends Nov 10, 2025 8:00 AM EST. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Nov 26, 2025 12:00 PM EST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Buffalo Public Schools uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support
File details come from the government source that posted it. Updated .