11-5410-002 BID 26-0626E5-029 SECURITY OFFICER TRAINING.pdf

BUFFALO PUBLIC SCHOOLS PROCUREMENT OFFERING

BID 26-0626E5-029 SECURITY OFFICER TRAINING

Offering Specification

SUMMARY:

Annual Training for approx. 125 BPS Security Officers that support safety and security at the Buffalo Public School buildings including High School and Elementary buildings for our communities, staff, families and students.

DESIGNATED CONTACTS:

Owner (Primary): Wilfred Wagstaff, Director of School Safety & Security Buyer (Copy To): Michael Moran

The dates specified on the timeline of this offering are subject to change via addendum

TIMELINE:

Release Date: 10/27/2025 8:00 AM Advertise Dates:

Questions Due*: 11/10/2025 8:00 AM - Website/BONFIRE 10/27/2025 Answers Posted: 11/17/2025 4:00 PM - Buffalo News 10/26/2025 Offering Closed: 11/24/2025 9:00 AM - Contract Reporter 10/27/2025

- Rocket 10/30/2025 Tentative Award: 12/17/2025 - Criterion 11/1/2025

Public Opening Time and Location: Monday November 24th, 2025 2PM– 65 Niagara Square, RM 816 City Hall

*Questions regarding this offering must be submitted via the online offering portal @ https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities

PROCUREMENT DATA:

Requisition: 3513530

BPS Commodity Code: 004S – Safety & Security Services

OFFERING DATA:

Dates are approximate and dependent upon the award date.

Initial Award & Contract Term: 12/17/2025-06/30/2026 Extensions: 5 possible extensions Maximum Term End: 06/30/2031

OTHER OFFERING PARAMETERS:

Type of Offering: RFB Basis of Award: Lowest price Award may be split among respondents: Yes Award may be consolidated: N/A Subcontractors may be used: Yes Insurance is required: Yes NYS DOL Prevailing Reference: N/A Response Surety Required (“Bid Bond”) No Performance Bond Required: No Formal contract required: Yes Proposals valid for: 120 days past closing minimum

SUBMITTAL OPTIONS:

Please refer to the “Standard Terms, Conditions, and Disclaimers” document for more detailed instructions. Only one method of submittal should be used; mailed responses will be entered into the electronic portal by the BPS Purchase Department for evaluation/scoring purposes.

Submittals may be mailed OR submitted electronically per the instructions below:

Mailed or delivered responses must include two (2) printed copies and one (1) electronic copy.

Electronic submittal is ALLOWED (and encouraged) via BPS BONFIRE portal at:

https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities.

Technical assistance with submitting your response electronically is available by contacting the Buyer at the contact information listed on previous page.

1) GENERAL INFORMATION

a. GENERAL DEFINITIONS: Please refer to “Standard Terms, Conditions, & Disclaimers”.

b. OFFERING SPECIFIC DEFINITIONS:

c. VENDOR INFORMATION:

Qualified vendors are encouraged to submit a response for providing the goods and / or services described. If the vendor plans to subcontract any of the work described in the Scope of Work the vendor must complete all response requirements for the subcontractor.

If a vendor plans a joint venture with another company and/or utilizes subcontractors, the vendor shall specify accordingly and complete all response requirements for each company involved in the offering response.

d. RESPONSES:

Any and all contracts awarded as a result of this offering are subject to the Terms & Conditions stated in the offering. The submission of any other terms or conditions by a respondent may be cause for rejection of the response.

All responses should clearly state/include the following:

STANDARD REQUIREMENTS:

1. Completion of “Offering Questionnaire”, Question Set 1 “Standard Response

Requirements”.

2. Current W-9.

3. Current Certificate of Liability Insurance if performing work on BPS property or with BPS students.

4. Completed “Equal Employment Opportunity Employee Information Report”; form provided.

5. Signed “Non-Collusive Bidding Certification”; form provided.

6. Respondent must provide a list of at least three (3) client references and their contact information. References will be contacted at the sole discretion of the District.

7. Cost proposal in the requested format.

8. Optional items as required by responses to the “Offering Questionnaire”, including but not limited to:

a. “Vendor Application”; form provided.

b. “Disclosure Narrative”, any format.

c. “Debarment Narrative”, any format.

2) SCOPE OF WORK

District wide training for all security officers, supervisors and security department directors. Training is to take place during the school year, summer break, Saturdays or other specific hours and days as required or as needed. Approx 10 weekdays are available during the school year for some training and approx. 5 weekdays during the end of August while students are still on summer break for the remaining training sessions. Training will take place at a Buffalo Public Schools building location where the contractor will provide service in person - no virtual sessions will be allowed. These training courses are necessary to ensure officers are up to date on all annual training required for Security Guard License renewals.

Vendors may bid on any or all training components.

All trainings must meet details and expectations of the district regarding Security Officer Trainings.

Vendor must:

Coordinate and streamline necessary training for District Wide Security officers at flexible scheduling throughout the year and during normal hours of 8:00am-4:00pm or 7:30am- 3:30pm.

Follow NYS guidelines for certified training Provide references, Insurance, data sharing agreement if applicable and all other requirements per Contract Agreement.

Provide Proof of completion for each officer attending and completing the training by surveys, sign-in sheets and certificates.

Required Courses:

1. 8 Hour Annual Course:

For security guards who need to renew their guard licenses should include, but not be limited to:

• Duties and responsibilities of the Security Guard

• Legal powers and limitations

• Emergency situations

• Communications and public relations

• Access control

• Report writing

• Ethics & conduct

• Active shooter situations

Follow up with a virtual meeting after the class and training has taken place as a follow up to officers that have completed the training in case there are any follow-up concerns.

2. 16 Hour Training Course:

For newly hired security guards – must be completed within 90 days of employment and should include all topics listed above, as well as additional topics such as, but not limited to:

• Preliminary investigations

• Managing aggressive behavior

• Mental awareness

• Juvenile laws

Pursuant to New York General Business Section 89G of Article 7A, Security Guard Training MUST INCLUDE: NYS Penal Law/Courts.

3. Defensive Tactics and De-Escalation Training:

This training often includes techniques for blocking, striking, grappling and controlling an assailant. By mastering these defensive tactics, security officers can better protect themselves and others when faced with physical threats. Training in defensive tactics without deadly weapons involves developing physical fitness, self-confidence and self-protection skills.

De-Escalation: Included as part of the Defensive Tactics Training, De-Escalation is a method to prevent potential violence. Individuals are encouraged to use purposeful actions, verbal communications, and body language to calm a potentially dangerous situation

Warning Signs of Stress and Anger Federal/State Restraint Guidelines & Laws Preventative measures Verbal & Non-Verbal De-Escalation

4. First Aid Training:

First Aid Classes are designed to help non-medical professionals provide assistance in times of crisis and gain an understanding of first aid best practices for a wide range of conditions, including:

Asthma emergencies Anaphylaxis Burns Choking Diabetic emergencies External bleeding and severe trauma

Environmental emergencies Heart Attack Poisoning Neck, head and spinal injuries Stroke Seizure

5. Certified CPR Training:

CPR classes teach the proper techniques for administering CPR and using an AED, as well as how to recognize the signs of a heart attack or stroke.

RFB 26-0626E5-029 – SECURITY OFFICER TRAINING

Offering Specification

REQUIREMENTS (OFFERING SPECIFIC REQUIREMENTS)

Please provide a background of your company including a pamphlet/menu/list of all the security officer training services you provide for informational purposes

Data or certificates that show your qualifications and experience with the professional training being offered.

A written proposal to include a detailed cost of the services requested to include how many staff will be providing the training, what space do you require for the training and what equipment do you bring (computer, mats for physical training etc.). Make sure to include the max number of attendees you can support for each training session.

The total, all-inclusive cost per session, per training component.

3) OFFERING SPECIFIC REQUIREMENTS:

a. DATA IMPORT/EXPORT REQUIREMENTS

Any certificates and training completed that need to be updated on the NYS database are completed by the contract or vendor of the contract agreement. Also, all sign-in sheets for attendance should be coordinated and completed with BPS Security Dept. and contractor.

b. DATA INTEGRATION REQUIREMENTS In person trainings mostly at Buffalo Public School # 95 in the auditorium. Smart Boad/white board may be available upon request. Wireless connects to Wi-Fi at in person training location.

All officers have a district laptop that they are required to bring to all training.