12-25-49 Specifications.pdf

This document is a specifications sheet for a county contract for Tents and Event Rentals issued by Bergen County, New Jersey, targeting various county agencies, municipalities, and cooperative counties. The County seeks to establish a twenty-four (24) month contract with a one-year extension option, commencing on November 30, 2025, with multiple catalog vendors. The contract will cover a comprehensive range of event rental equipment including tents of various sizes (Clear Span and Frame Tents), tent accessories, furniture, lighting, safety equipment, and event-related items such as cocktail tables, elevated platforms, and decorative string lighting.

The pricing structure requires vendors to offer a percentage discount from their lowest catalog prices, with explicit requirements for catalog documentation, product specifications, and pricing transparency. Vendors must be official distributors of the specified equipment and provide detailed catalogs with clear product information. The contract includes provisions for potential price increases, stipulating that the percentage discount will remain constant throughout the contract period, with vendors required to submit updated catalogs and provide at least ten working days' notice of any price changes. Notably, there are no minimum order requirements, and the County does not guarantee a minimum purchase volume from any single vendor.