12-11900189 Order Confirmation.pdf

This is an order confirmation document related to Bergen County, New Jersey's helicopter rental services procurement for aerial larvicide application in mosquito control operations (BC-BID-25-54). The contract is a 24-month engagement commencing upon award, with operational periods anticipated from March through October annually. The county seeks a restricted agricultural turbine-powered rotary wing aircraft with a minimum 400-pound granular insecticide capacity capable of applying larvicides at 65 mph over tidal and fresh water marshes and upland areas. The specified aircraft model is equivalent to a Bell 206 "Jet Ranger," with the contractor required to maintain at least one fully operational backup aircraft and pilot. The bid submission deadline is December 31, 2025, with contract award expected shortly thereafter. The contractor must provide 24-hour availability from a designated helipad location and maintain a staffed telephone line from 5 a.m. to 9 p.m. seven days a week during the operational season.

Pilot qualifications are stringent, requiring commercial or higher FAA pilot certificates with 1,200 total rotorcraft-helicopter hours (including 900 as pilot-in-command), 100 hours of turbine helicopter experience, multi-engine and instrument ratings, and 1,000 hours of agricultural flying time. The contractor must own a minimum of 50 percent of the contracted aircraft and provide proof of ownership or acceptable lease agreements. Insurance requirements include chemical drift liability coverage with a minimum of $100,000 per claim and $300,000 per incident, with Bergen County named as an additional insured. Bergen County recognizes four set-aside categories: Qualified Minority Business Enterprises (MBE), Qualified Women's Business Enterprises (WBE), Qualified Veteran Business Enterprises (VBE), and Qualified Small Business Enterprises (SBE), with eligible certifications issued by the New Jersey Department of Treasury, Port Authority of New York and New Jersey, NJ Transit, U.S. Small Business Administration, and U.S. Department of Veteran Affairs. The contract includes mandatory affirmative action compliance and non-discrimination requirements.