12-003 26000166 AFFf Maintenance Project Specifications.pdf

SPECIFICATION

26000166

MAINTENANCE PROJECT FOR ONE (1) YEAR FOR FOUR (4) OSKKOSH 1500 STRICKER TRUCKS

AFFF FOAM TANKS

1. VENDOR CONTACT:

All potential vendors shall direct ALL questions, areas for bid clarification and specification verification to the Purchasing Agent IN WRITING, via mail or fax as follows:

The City Of Midland Office of the Purchasing Agent P.O. Box 1152

Midland, TX 79702

OR

FAX: (432) 685-0523

Email: purchasing@midlandtexas.gov

All vendors on the bid list will then be notified of the questions and presented an answer.

Information provided by other City of Midland, TX personnel shall not be considered binding.

2. DEFINITIONS

2.1. OWNER

City of Midland

2.2. CONTRACTOR

Successful Bidder

3. REQUIREMENTS

Vendor shall comment in the right margin as to whether or not his bid meets or exceeds the minimum specification shown. Please explain how it exceeds or falls short of the requirement. Use blue or Black ink if completed by hand or typewriter. A separate sheet may be used as long as each item is identified, and the sheet(s) are signed.

Requirement Vendor Comment

3.1. GENERAL

3.1.1. The intent of this specification is to establish minimum standards for equipment to be purchased by City of Midland, Texas. This specification is intended to describe a new production model. The design is to be such that no additional modification or fabrication is required.

3.1.2. The City of Midland reserves the right to reject any or all bids and to waive all formalities and to award the purchase to the bidder on all or none basis.

3.1.3. The City of Midland reserves the right to award the bid based on what we determine to be the most advantageous offer to the City of Midland.

3.1.4. The City of Midland reserves the right to increase or decrease quantities during the current budget year without penalty.

3.1.5. All specifications are minimum unless otherwise stated.

3.2. SCOPE OF SERVICES & REQUIREMENTS

3.2.1. MOBILIZATION AND STARTUP

3.2.2. FOUR OSKKOSH 1500 STRIKER TRUCKS WITH 200 GALLON AFFF FOAM TANKS

ONE ONSITE AFFF STORAGE TANK.

REMOVAL OF AFFF CONCENTRATE FROM FOUR TRUCKS AND ONE STORAGE TANK

CLEAN ALL SURFACES AFFF HAS CONTACTED: TANKS, PIPING, DISCHARGES, HOSES,

NOZZLES.

CLEANING METHODOLOGY TO INCLUDE ENHANCEMENTS SUCH AS HEAT, SOLVENTS, OR

REAGENTS TO IMPROVE PFAS REMOVAL FROM ALL SURFACES

COLLECTION, TREATMENT, AND DISPOSAL OF ALL RINSATE GENERATED DURING TRUCK

CLEANING. DISPOSAL OF RINSATE EITHER OFF-SITE, OR IN COMPLIANCE WITH CITY

OF MIDLAND UTILITIES REQUIREMENTS

SPILL PREVENTION PLAN THAT PROVIDES FOR SECONDARY CONTAINMENT OF THE WORK

AREA, TRUCK CLEANING LOCATION, AND WASTE STORAGE.

DOCUMENTS AND CERTIFICATIONS OF ALL SERVICES: INCLUDING DISPOSAL OF AFFF

CONCENTRATE, RINSATE, WASTE, AND CONTAMINATED EQUIPMENT. PFOS/PFAS

ANALYTICAL TESTING VERIFYING REMOVAL OF PFAS TO ACCEPTABLE LEVEL.

3.2.3. TRANSPORT AND DISPOSAL OF AFFF CONCENTRATE, CONTAMINATED RINSATE,

AND MATERIALS TO AN APPROVED FACILITY THAT ELIMINATES OR PREVENTS

FUTURE HEALTH AND ENVIRONMENTAL HAZARDS.

3.2.4. DEMOBILIZATION

3.3 SPECIAL CONDITIONS

3.3.1 The successful bidder shall include a copy of illustrative and technical data covering the service proposed.

A certificate showing proof of Product Liability Insurance shall be submitted to the City of Midland by the successful bidder. State the amount of insurance provided on the bid detail sheet.

3.3.2 A pre-bid conference will be held at 10:00 A.M. on Monday, October 13, 2025.

The meeting shall be held at Midland International Air & Space Port, 3rd Floor Conference Room. The purpose is to answer any questions and discuss the projects listed on this bid document, and to enable bidders to have a good understanding of the work to be done and materials required.

3.3.3 Please contact Josh Batten at (432) 312-2891 of your interest in this project and your intent to attend the meeting. If there is no interest, there will not be a meeting.

3.3.4 Services rendered are to encompass first class workmanship and attention to details. For instance, all slag shall be removed, all burrs ground off, all drain plugs easily accessible, or drain lines installed. These comments are not all inclusive but used for illustration only. All materials shall be new unless either it is specified to use used materials or previously approved in writing by the City of Midland.

3.3.5 Any inadvertent omissions from the specifications shall not relieve the successful bidder from the responsibility of furnishing an operational unit complete with all necessary components, accessories, controls and technical advice for an efficient, safe operation, performing its' intended function.

3.3.6 Exceptions for minor deviations from written specifications shall not disqualify a bidder. The City of Midland shall determine what constitutes as a minor deviation.

3.3.7 If no exceptions have been taken, it is presumed the offer meets specification.

If the written offer meets specification and the equipment does not meet specification, the vendor will be required to make the correction whenever the discrepancy is discovered, regardless of age or hours/miles.

3.3.8 The delivery address is: City of Midland – Airports

9506 La Force Boulevard

Midland, TX 79706

3.3.9 Services will not be paid for until they are checked, and all specifications are met.

3.3.10 The bidder is to furnish names, addresses, telephone numbers and the name of a knowledgeable person to contact for at least three (3) customer references the bidder has provided similar services to over the previous 12 to 24 months. This requirement is waived if the bidder has provided similar goods or services to the City of Midland.

3.3.11 In order for your bid to be considered, and eliminate the possibility of technical disqualification, be sure the following has been done.

______ Make sure you have all pages of specifications

______ Be sure you return the specifications

______Be sure you include bid

3.3.12 I hereby certify that the item I proposed to furnish on this invitation to bid meets or exceeds the specifications and intent pertaining thereto, and that the instructions to bidders have been read and conformed to. Deviations from these requirements will be corrected at vendors expense whenever discovered.

3.3.13 Contractor must have a demonstrated ability to clean PFAs from ARFF trucks, with examples of prior work completed, including analytical test results demonstrating the cleaning methods effectiveness. Transition plan including estimated time of cleaning each truck, total estimated project time, and pre/post analytical testing to verify cleaning effectiveness. Contractor and transition plan must comply with all FAA, TSA and Midland Airport rules and standards.

4. BID WAIVERS:

A. Waiver of Attorney Fees: By submitting a bid, EACH BIDDER AGREES TO WAIVE

AND DOES HEREBY WAIVE ANY CLAIM THE BIDDER HAS OR MAY HAVE

AGAINST THE CITY OF MIDLAND, TEXAS, AND THE CITY'S RESPECTIVE

EMPLOYEES AND REPRESENTATIVES FOR THE AWARD OF ATTORNEY'S FEES,

ARISING OUT OF OR IN CONNECTION WITH THE ADMINISTRATION,

EVALUATION, OR RECOMMENDATION OF ANY BID; WAIVER OF ANY

REQUIREMENTS UNDER THE BID DOCUMENTS; OR THE CONTRACT

DOCUMENTS; ACCEPTANCE OR REJECTION OF ANY BIDS; AND AWARD OF THE

CONTRACT. BY SUBMITTING A BID, THE BIDDER SPECIFICALLY WAIVE ANY

RIGHT TO RECOVER OR BE PAID ATTORNEY'S FEES FROM THE CITY OF

MIDLAND, TEXAS, OR ANY OF THE CITY'S EMPLOYEES AND

REPRESENTATIVE'S UNDER ANY PROVISIONS OF THE PROVISIONS OF THE

TEXAS UNIFORM DECLARATORY JUDGEMENTS ACT (TEXAS CIVIL PRACTICE

AND REMEDIES CODE, SECTION 37.001 ET. SEQ., AS AMENDED).

The bidder agrees that this is the intentional relinquishment of a presently existing known right.

By Execution and submission of this bid, the bidder hereby represents and warrants to the City of Midland that the bidder has read and understands the Bid Documents and the Contract Documents, and this bid is made in accordance with the Bid Documents. Bidder acknowledges that it understands all terms within the bid Documents which include the waiver provisions, and that it had the right to consult with counsel regarding all of the above documents.

B. WAIVER:

By submitting a bid, EACH BIDDER AGREES TO AND DOES HEREBY WAIVE ANY

CLAIM THE BIDDER HAS OR MAY HAVE AGAINST THE CITY OF MIDLAND,

TEXAS AND THE CITY'S EMPLOYEES, AGENTS, AND OFFICERS, ARISING OUT

OF OR IN ANY WAY CONNECTED WITH THE FOLLOWING:

1. THE ADMINISTRATION, EVALUATION OR RECOMMENDATION OF ANY BID.

2. WAIVER OR DELETION OF ANY OF THE REQUIREMENTS UNDER THE BID

DOCUMENTS OR THE CONTRACT DOCUMENTS.

3. ACCEPTANCE OR REJECTION OF ANY BIDS; AND

4. AWARD OF THE CONTRACT.

By submitting the bid, the bidder acknowledges that the bidder understands all of the terms of the bidding documents and consents to the bidding process and the possibility of a negative assessment.

By submitting a bid, the bidder acknowledges and agrees that there was and is no disparity of bargaining power between the bidder and the City of Midland, Texas.

The bidder agrees that this is the intentional relinquishment of the above listed rights.

By Signing Request for bid and/ or below, your company agrees to the above waiver(s). If this form is not signed and included with your bid documents your bid will be considered non-responsive and will be rejected.

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