11-RPS-25-00264 Contract Terms and Conditions.pdf

IMPORTANT! PLEASE READ CAREFULLY BEFORE SUBMITTING BID

Request for Professional Services

RPS No. 25-00264 Page 2

Table of Contents 1 SpecificaƟons

1.1 Scope

1.2 Minimum Requirements

2 SubmiƩal Deadline:

3 INSTRUCTIONS FOR RESPONSES

3.1 Proposal Submissions

3.2 Acceptance of Applicable Policies and Procedures

3.3 Basis for Award (Professional)

3.4 Offeror/Proposer Request for InterpretaƟon of SolicitaƟon Document

3.5 Procurement Policy and Procedures and Hillsborough County Ordinance – Protest Process and Procedures

3.6 Changes in Project Team for Shortlisted Firms

3.7 Cone of Silence

3.8 Conflict of Interest

3.9 Consultant EvaluaƟon of Past Performance

3.10 Volume of Work

3.11 Bonus Points for Disadvantage Minority/Disadvantaged Women Business Enterprise (DM/DWBE) ParƟcipaƟon

3.12 Consultant Must Use E-Verify, Must Have Legally Authorized Workforce & UƟlize IMAGE Best PracƟces

3.13 Electronic Payment SoluƟon

3.14 Eligibility for ConsideraƟon

3.15 Ranking for the Project

3.16 Oral PresentaƟons

3.17 Insurance, Professional

3.18 Failure to Perform

3.19 Hillsborough County Business Tax

3.20 IRS SubsƟtute W-9, Request for Taxpayer IdenƟficaƟon Number and CerƟficaƟon

3.21 Legally Required Statement and Provisions Regarding Access to Records for Services Contracts

3.22 Maintenance of Records/Public Records Law, Professional

RPS No. 25-00264 Page 3

3.23 Public EnƟty Crimes Statement

3.24 Reuse of ExisƟng Plans

3.25 Right to Reject Proposals

3.26 Security of Plans and SpecificaƟons

3.27 Term Contract

3.28 Vendor Compliance System (B2GNOW)

3.29 ProhibiƟon Against Considering Social, PoliƟcal, or Ideological Interests in Government ContracƟng

3.30 ProhibiƟon Against ContracƟng with EnƟƟes of Foreign Countries of Concern if EnƟty Would Give Access to an Individual’s Personal IdenƟfying InformaƟon

3.31 Proposer Must Provide County with Affidavit Denying Involvement with a Country of Concern

3.32 ProhibiƟon Against ContracƟng with ScruƟnized Companies and TerminaƟon of Contracts with ScruƟnized Companies

3.33 RestricƟon on Providing Funding for IdenƟficaƟon Purposes

IMPORTANT! PLEASE READ CAREFULLY BEFORE SUBMITTING PROPOSAL

SOLICITATION TYPE: Request for Professional Services

SOLICITATION NUMBER: RPS-25-00264

SOLICITATION TITLE: Professional and Miscellaneous Services for GeomaƟcs

BRIEF DESCRIPTION: The Hillsborough County Board of County Commissioners (County) is seeking compeƟƟve sealed proposals from qualified GeomaƟc professionals to provide proposals for miscellaneous survey and mapping, geographic informaƟon systems and asset inventory services related to various county projects. The selected firm(s) shall be licensed in the State of Florida as a Professional Surveyor and Mapper business. Due to the variety of tasks associated with the projects, subcontracƟng among firms is acceptable in order to develop an opƟmum team approach. The firms will be expected to demonstrate professional capability and a proven record of successfully completed projects and assignments. All work must be performed in accordance with applicable state and local regulaƟons. See AƩachment A – Scope of Services.

DUE DATE & TIME: July 31, 2025, 2:00 P.M. Eastern Time (our clock)

PRIMARY CONTACT: Ethan Cursey, Senior Buyer

PROPOSAL SUBMISSION: The County will only accept proposals submitted through its electronic bidding system (Euna Procurement). Proposals that are submitted or delivered by non-electronic means (hard-copy paper), facsimile, electronic mail (e-mail), electronic file, or means other than through the County's electronic bidding system (Euna Procurement) will not be accepted or considered. Please visit our vendors webpage (hcfl.gov/vendors) for information regarding vendor registration, electronic bid submission, procurement opportunities, and other important resources.

TIMELINESS: To preserve the integrity of the competitive sealed proposal process, proposals submitted after the due date and time listed above, unless otherwise amended, cannot and will not be accepted. Please do not wait until the last minute, hour, or day to submit your proposal, as you may encounter technical difficulties or issues that cannot be resolved before the due date and time. When preparing to submit your proposal, please read and follow all instructions regarding formatting and other details related to the form(s) to be used. Again, please do not wait until it’s too late for assistance. We value and need your participation, so the last thing we want is for you to miss this opportunity.

QUESTIONS: ● Questions regarding technical difficulties or errors encountered while submitting proposals through Euna Procurement must be directed to Euna Procurement Support at 1-844-226-3862 or support.bonfire@eunasolutions.com.

RPS No. 25-00264 Page 5

● Questions regarding the specifications or solicitation document must be directed to the primary contact listed above using the “messages” section in Euna Procurement for this particular procurement.

To be given consideration, such requests must be received no later than 14 calendar days after the date of Solicitation issuance in Euna Procurement, site visit, or pre-proposal conference, whichever is later.

● Questions regarding vendor registration, training, or general questions must be directed to the Supplier Engagement Team at (813) 272-5790 or iSupplier@HCFL.gov.

DM/DWBE GOAL: This procurement requires the successful proposer to meet a subcontracƟng Disadvantaged Minority/Disadvantaged Women Business Enterprise (DM/DWBE) ParƟcipaƟon Goal of 10%. Please see the InstrucƟons for Responses for complete details and requirements.

CONE OF SILENCE: A violaƟon of the Cone of Silence may result in the disqualificaƟon from consideraƟon for award. A Cone of Silence is in effect for this procurement;

therefore, no proposer, interested party and/or their principals, officers, employees, aƩorneys, or agents shall communicate with County employees, the Hearing Master assigned to hear the applicable protest appeal and/or members of the Board of County Commissioners, including their aides and employees regarding this procurement and/or a related protest, except as otherwise provided in the Hillsborough County Procurement Protest Policy and Procedures Ordinance. The Cone of Silence does not prohibit a proposer from communicaƟng with the Director of Procurement, staff in the Procurement Services Department, or the County’s aƩorney assigned to this procurement. ViolaƟng the Cone of Silence may disqualify the proposer from consideraƟon for award. Please refer to the InstrucƟons for Responses for complete details about the Cone of Silence.

INSURANCE: Insurance coverage is required for this procurement. Please see the InstrucƟons for Responses for complete details and requirements.

E-VERIFY: The Department of Homeland Security's Image Program and E-Verify apply to this procurement. Please see the InstrucƟons for Responses for complete details and requirements.

RPS No. 25-00264 Page 6

1 SpecificaƟons

1.1 Scope

The Hillsborough County Performance, Data, and AnalyƟcs department is seeking compeƟƟve sealed proposals from qualified GeomaƟc professionals to provide proposals for miscellaneous survey and mapping, geographic informaƟon systems and asset inventory services related to various county projects. The selected firm(s) shall be licensed in the State of Florida as a Professional Surveyor and Mapper business. Due to the variety of tasks associated with the projects, subcontracƟng among firms is acceptable in order to develop an opƟmum team approach. The firms will be expected to demonstrate professional capability and a proven record of successfully completed projects and assignments. All work must be performed in accordance with applicable state and local regulaƟons. See AƩachment A – Scope of Services.

The County anƟcipates awarding one of more conƟnuing contracts for professional services as provided under SecƟon 287.055, Florida Statutes for as needed assistance involving study acƟviƟes not to exceed $500,000 per project; for services for projects the esƟmated construcƟon cost of which will not exceed $7.5.million; and for services of a specified nature (subject to such increased dollar limits as may be permiƩed under the statute during the term of the Agreement).

1.2 Minimum Requirements

State of Florida Professional Surveyor and Mapper License is required for this project.

2 SubmiƩal Deadline:

Respondent must submit its response prior to the Ɵme specified in the Close Date. Late responses will not be accepted.

3 INSTRUCTIONS FOR RESPONSES

3.1 Proposal Submissions

3.1.1 The County shall only accept Proposals through its Electronic Bidding System.

3.1.2 Proposals delivered by non-electronic means, facsimile, electronic mail (e-mail) or electronic means other than through the County's Electronic Bidding System will not be considered.

3.1.3 The Offeror/Proposer’s representaƟve execuƟng the Offer/Proposal shall be required to have the authority to bind the Consultant for contracƟng purposes.

3.2 Acceptance of Applicable Policies and Procedures

3.2.1 Firms responding to this RPS agree by submission of such response to accept and comply with the county policies and procedures that apply to the selecƟon process for this project.

RPS No. 25-00264 Page 7

3.2.2 Any concerns, or issues, relaƟng to current policies and procedures may be addressed with county staff, but separate from this selecƟon process.

3.3 Basis for Award (Professional)

3.3.1 The County may select mulƟple qualified Professional(s) for award of this contract. Award will be made to the highest ranked firm(s), based on the evaluaƟon criteria idenƟfied within the solicitaƟon. Separate contracts will be executed between the County and each Professional. Work Orders will generally be issued to the Professionals subject to their availability, responsiveness to requests, ongoing performance, schedule, and/or other consideraƟons.

3.4 Offeror/Proposer Request for InterpretaƟon of SolicitaƟon Document

3.4.1 No interpretaƟon of the meaning of the SpecificaƟons or Scope of Work contained in this SolicitaƟon or related Contract Documents will be made to any Bidder/Proposer orally. Every request for such interpretaƟon must be submiƩed in wriƟng through the electronic bidding system (Euna Procurement). To be given consideraƟon, such requests must be received no later than 14 calendar days aŌer the date of SolicitaƟon issuance in Euna Procurement, site visit, or pre-bid conference, whichever is later. All interpretaƟons and supplemental instrucƟons provided by the County will be in the form of a wriƩen amendment which, if issued, will be communicated to all Bidders/Proposers who have acknowledged parƟcipaƟon within Euna Procurement. All issued amendments shall become part of the Contract Documents. The “Primary Contact” informaƟon on Page 1 of this SolicitaƟon is provided in the event assistance is needed. No Bids or Proposals shall be submiƩed or accepted through electronic mail (e-mail), facsimile, or by hard copy (paper). Bids and Proposals will only be accepted and considered if submiƩed through Euna Procurement.

3.5 Procurement Policy and Procedures and Hillsborough County Ordinance – Protest Process and Procedures

3.5.1 Offeror is advised that by submiƫng an Offer, Offeror hereby agrees to comply with the County’s Procurement Policy and Procedures, including, but not limited to, the County’s policy and procedures regarding Bid protests and Hillsborough County Code of Ordinances and Laws, Part A, Chapter 2, ArƟcle VI, Division 3. The County’s Procurement Policy and Procedures can be found on the County’s website at:

hƩps://hcfl.gov/businesses/doing-business-with-hillsborough/vendors/vendor-policies-forms-and-documents

3.5.2 Any Offeror which expresses objecƟon to any acƟvity, decision or determinaƟon made during this professional consultant selecƟon process may file a protest in

RPS No. 25-00264 Page 8 accordance with Hillsborough County Code of Ordinances and Laws, Part A, Chapter 2, ArƟcle VI, Division 3.

3.5.3 Offeror is further advised that pursuant to Hillsborough County Code of Ordinances and Laws, Part A, Chapter 2, ArƟcle VI, Division 3, Sec. 2-567(b)(i), any protest of the SpecificaƟons and/or terms and condiƟons contained within this SolicitaƟon Document must be received by the County no later than five (5) Business Days before the Close Date/Bid SubmiƩal Deadline set forth in this SolicitaƟon Document.

3.6 Changes in Project Team for Shortlisted Firms

3.6.1 A change in the project team of a shortlisted firm aŌer the submission of the response to this solicitaƟon could result in reconsideraƟon of the scoring of applicable evaluaƟon criteria.

3.6.2 Any changes in the project team of a shortlisted firm should be brought to the aƩenƟon of the County as soon as possible aŌer the change is made. The changes, the reasons for the changes, and resumes for the individual(s) being subsƟtuted for an original project team member, must be submiƩed, prior to oral presentaƟon, to the individual specified as the contact person for this solicitaƟon.

3.6.3 No increases in scoring will result from the reconsideraƟon of changes in the project team of a shortlisted firm.

3.6.4 Decreases in scoring may result from the reconsideraƟon of changes in the project team of a shortlisted firm.

3.7 Cone of Silence

Pursuant to Hillsborough County Code of Ordinances and Laws, Part A, Chapter 2, Article VI, Division 3, there shall be a Cone of Silence for all procurement solicitations (except sole source procurement) issued by the County that are at or over the County's formal bid limit in order to safeguard the integrity of the County’s procurement and protest process. Except as otherwise provided in this section, the Cone of Silence shall go into effect on the date a procurement solicitation is issued by the County and shall end the earlier of five (5) Business Days after the County posts its notice of intent to award the contract(s) associated with this solicitation or on the date the procurement solicitation is canceled by the County. However, if a protest is timely filed, then the Cone of Silence shall remain in effect for the duration of the protest process including the exhaustion of any related appeals related to the protest. Unless otherwise provided for in Hillsborough County Code of Ordinances and Laws, Part A, Chapter 2, Article VI, Division 3, during the time period the Cone of Silence is in effect, no Offeror, interested party and/or their principals, officers, employees, attorneys or agents shall communicate with County employees, the Hearing Master assigned to hear the applicable protest appeal and/or members of the Board of County Commissioners, including their aides and employees regarding a procurement solicitation and/or its related protest. The Cone of Silence does not prohibit an Offeror from communicating with the Director of the County’s Procurement Services Department, County Procurement staff, or the attorney in the County Attorney’s office that is directly responsible for

RPS No. 25-00264 Page 9 the applicable procurement solicitation (this information can be obtained by contacting the County Procurement staff person listed as the contact in the applicable procurement solicitation). It is the responsibility of any Offeror/interested party to ensure that the Cone of Silence is no longer in effect prior to communicating with any person under the Cone of Silence (including determining whether protests have been filed for the subject solicitation and the status of such protests – which extends the Cone of Silence time period as stated above). A violation of the Cone of Silence will result in the disqualification of the Offeror from consideration in the award of the procurement solicitation unless it is determined that the violation is unintentional and/or not material.

3.8 Conflict of Interest

No firm shall be eligible for selecƟon on any project and no work shall be assigned to a firm which conflicts with or is duplicaƟve of any work by the firm or any affiliated business enƟty, including, but not limited to, partnerships, joint ventures, and subsidiaries of the same parent corporaƟon or firm.

3.9 Consultant EvaluaƟon of Past Performance

3.9.1 Past Performance Score in the discipline specified in this project (i.e., engineering, architecture, landscape architect, or surveying and mapping) will be applied to the evaluaƟon score for each firm submiƫng an acceptable response to the RPS as provided in SecƟon 3.14.2 of this solicitaƟon.

3.9.2 Past Performance Score for firms with performance evaluaƟons on file:

3.9.2.1 The applicable Ɵme period shall be the twenty-four (24) month period prior to submiƩal deadline.

3.9.2.2 Only those evaluaƟons on file by the submiƩal deadline will apply to this project.

3.9.2.3 The range of points will be a maximum of (5) and a minimum of (-5).

3.9.2.4 The overall evaluaƟon raƟng average will determine the number of past performance points.

3.9.3 Past Performance Score for firms with no performance evaluaƟons on file:

3.9.3.1 The applicable Ɵme period shall be the two (2) previously completed fiscal years.

3.9.3.2 The Past Performance Score shall be the equivalent to the county-wide average for all firms by discipline during the applicable Ɵme period.

RPS No. 25-00264 Page 10

3.9.3.3 The county-wide average scores for the applicable Ɵme period by discipline are:

3.9.3.3.1 Architecture - 3.53 average for 3.00 past

performance points.

3.9.3.3.2 Engineering - 3.88 average for 3.00 past

performance points.

3.9.3.3.3 Landscape Architecture - 0.00 average for 0.00 past performance points.

3.9.3.3.4 Surveying and Mapping - 4.24 average for 4.00 past

performance points.

3.9.3.3.5 The county-wide average scores for the two (2)

previously completed fiscal years will be updated annually by October 31st.

3.9.3.4 RaƟng Conversion Chart for performance evaluaƟons:

RaƟng Conversion Chart

Overall Evaluation Rating Average

Number of Points

5.00 – 4.25 5.00

4.24 – 3.89 4.00

3.88 – 3.53 3.00

3.52 – 3.17 2.00

3.16 – 2.81 1.00

2.80 – 2.45 0.00

2.44 – 2.09 -1.00

2.08 – 1.73 -2.00

1.72 – 1.37 -3.00

RPS No. 25-00264 Page 11

1.36 – 1.01 -4.00

Below 1.00 -5.00

3.9.3.5 Notes Regarding the RaƟng Conversion Chart:

3.9.3.5.1 This conversion chart will be used in determining

the past performance points to be assigned to a firm. The chart is based on the conversion of performance evaluaƟon scores for the project’s primary discipline (i.e. engineering, architecture, etc.) for Hillsborough County projects to past performance points.

3.9.3.5.2 The Ɵme period for which evaluaƟons will be

considered is twenty-four (24) months prior to the Close Date. Firms with no prior evaluaƟons on file will be assigned the county-wide average for the two previously completed fiscal years.

3.9.3.5.3 The RequesƟng Department Director is responsible

for ensuring that evaluaƟons (past performance) are conducted at a minimum at the end of each contract or work order (in the case of miscellaneous contracts). Interim evaluaƟons may be completed within the RequesƟng Department at the reasonable discreƟon of the RequesƟng Department Director based on the length of the contract or work order. Final evaluaƟon data shall be submiƩed electronically through the Consultant Automated Performance EvaluaƟon System (CAPES) via Oracle to the Procurement Services Department.

3.10 Volume of Work

3.10.1 A Volume of Work Score will be applied to the evaluaƟon score for each firm submiƫng a response to the Request for Professional Services as provided in SecƟon 3.14.

3.10.2 The volume of work for a firm shall be the amount of payments made to a firm during the two (2) previously completed fiscal years. The amounts are retrieved from the County ERP system (Oracle).

3.10.3 The volume of work will be converted to a Volume of Work Score, based on the following predetermined conversion chart.

5.0 Points $0 to $200,000

RPS No. 25-00264 Page 12

4.0 Points $200,001 to $400,000

3.0 Points $400,001 to $600,000

2.0 Points $600,001 to $800,000

1.0 Point $800,000 to $1,000,000

0.0 Points $1,000,001 and up

3.10.4 The range of points will be a maximum of five (5) and a minimum of zero (0). Point categories are incremented by one (1.0) point.

3.10.5 A firm will receive no points when its total payments for the two (2) previously completed fiscal years have exceeded $1,000,000.00.

3.11 Bonus Points for Disadvantage Minority/Disadvantaged Women Business Enterprise (DM/DWBE) ParƟcipaƟon

3.11.1 County Policy – Proposing CCNA Consultants are advised that the County has a policy that Disadvantaged Minority/Disadvantaged Women Business Enterprises (“DM/DWBEs”) should have the maximum opportunity to parƟcipate in the County’s procurement program. “DM/DWBE” shall mean a business that is cerƟfied as a bona fide DM/DWBE with the County or that has been granted reciprocal cerƟficaƟon by the County.

3.11.2 Bonus Points – In keeping with County policy, a proposing CCNA Consultant who has 10% or more DM/DWBE parƟcipaƟon in the overall professional consulƟng services being provided to the County can apply for bonus points to be added to its response evaluaƟon score. The proposing CCNA Consultant must submit its request for bonus points/LeƩer of Commitment and all supporƟng documentaƟon with its response to this Request for Professional Services solicitaƟon. In the event the proposing CCNA Consultant receives bonus points for its idenƟficaƟon of a DM/DWBE firm in its response, then the proposing Consultant shall be commiƩed to the uƟlizaƟon of such firm for at least ten percent (10%) of the overall professional services provided to the County under any contract resulƟng from this Request for Professional Services. The County’s Minority and Small Business Enterprises Division shall be responsible for reviewing the request for bonus points and shall determine the award of bonus points.

3.11.2.1 Level 1 ParƟcipaƟon (5 bonus points) – A proposing CCNA

Consultant which is not a cerƟfied DM/DWBE may receive five

(5) bonus points of the maximum allowable evaluaƟon criteria points for uƟlizing cerƟfied DM/DWBE subconsultants.

3.11.2.2 Level 2 ParƟcipaƟon (6 bonus points) – A proposing CCNA Consultant which is a cerƟfied DM/DWBE may receive six (6) bonus points of the maximum allowable evaluaƟon criteria

RPS No. 25-00264 Page 13 points for uƟlizing cerƟfied DM/DWBE subconsultants other than the proposing CCNA Consultant.

** Only one level of parƟcipaƟon can be chosen.

** Bonus points are not cumulaƟve.

3.11.3 Eligible DM/DWBE Businesses – All DM/DWBE firms idenƟfied in the proposing CCNA Consultant’s response must either be cerƟfied with the County as a DM/DWBE or have reciprocal cerƟficaƟon with the COUNTY by the Close Date of this Request for Professional Services in order for the proposing Consultant’s response to be considered for the award of DM/DWBE bonus points. Eligible firms can apply to the County for cerƟficaƟon with the County as a DM/DWBE by applying online at hƩps://hillsboroughcounty.diversitycompliance.com/ –

3.11.4 DM/DWBE & SBE Program (Hillsborough County Disadvantaged Minority and Disadvantaged Women Business Enterprise Program and the Small Business Encouragement Program). Firms that are no longer economically disadvantaged, that have graduated from the County’s DM/DWBE Program, and those that have been denied cerƟficaƟon by the County cannot be used to obtain bonus points.

A lisƟng of such graduated and denied firms is available on the following County website: https://hillsboroughcounty.diversitycompliance.com/

3.11.5 Reciprocal CerƟficaƟon – The County will grant reciprocal cerƟficaƟon for one six

(6) month period to DM/DWBE firms which are principally domiciled in the State of Florida and cerƟfied by other jurisdicƟons located within the State of Florida.

A reciprocal cerƟficaƟon shall become effecƟve on the date of contract award and is only valid for a six (6) month period. All firms granted reciprocal cerƟficaƟon who wish to conƟnue to parƟcipate in the County’s DM/DWBE Program aŌer the expiraƟon of its reciprocal cerƟficaƟon will be required to complete an applicaƟon for cerƟficaƟon to the County’s Program prior to the expiraƟon of the six (6) month reciprocal cerƟficaƟon period.

3.11.6 LeƩer of Commitment – It is the responsibility of the proposing CCNA Consultant to furnish all necessary informaƟon and documentaƟon to the County in order to receive bonus points. The proposing CCNA Consultant’s request for bonus points must be made on the proposing Consultant’s leƩerhead and must include the following informaƟon which shall consƟtute the LeƩer of Commitment:

3.11.6.1 The RPS number and Ɵtle of the procurement solicitaƟon;

3.11.6.2 The Level of ParƟcipaƟon/number of bonus points being applied for (e.g. Level 1 ParƟcipaƟon – 5 points; or Level 2 ParƟcipaƟon

– 6 bonus points) (Note – only one level of parƟcipaƟon can be chosen and bonus points are not cumulaƟve);

3.11.6.3 The name of the DM/DWBE subconsultant firm(s) to be uƟlized;

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3.11.6.4 The percentage of fees that will be subcontracted to that firm (which must be 10% or more);

3.11.6.5 A CerƟficaƟon Statement from the proposing CCNA Consultant staƟng that 10% or more of its ulƟmate fees will be subcontracted to that DM/DWBE firm. The following is an example of a CerƟficaƟon Statement: “(proposing CCNA Consultant’s name) hereby cerƟfies that a minimum of 10% of its consulƟng fees will be subcontracted to (name of cerƟfied DM/DWBE subconsultant firm)”; and

3.11.6.6 The following documents should be aƩached to the signed LeƩer of Commitment:

3.11.6.6.1 A leƩer of intent from the DM/DWBE subconsultant

firm on the DM/DWBE’s subconsultant’s leƩerhead staƟng its intent to perform the services and the scope of work. The leƩer should reference this RPS specifically and should be signed by the subconsultant firm’s owner/managing partner; and

3.11.6.6.2 A copy of the DM/DWBE’s subconsultant’s current

DM/DWBE cerƟficaƟon. If applying for Level 2 ParƟcipaƟon, then the proposing CCNA Consultant must provide a copy of its own current DM/DWBE cerƟficaƟon. If the DM/DWBE is seeking reciprocal cerƟficaƟon with the County, then a leƩer from the cerƟfying jurisdicƟon or copy of the cerƟficaƟon document evidencing cerƟficaƟon by the cerƟfying jurisdicƟon must be aƩached.

Failure to comply with any of the above requirements may result in a denial of the proposing CCNA Consultant’s request for bonus points.

3.11.6.7 AddiƟonal Contractor/Consultant Requirements – If a

Proposer/Consultant receives DM/DWBE bonus points and is ulƟmately awarded a contract pursuant to this RPS, then the following provisions shall apply:

3.11.6.7.1 Vendor Compliance System – Proposer/Consultant

is required to uƟlize the County’s Vendor Compliance System (B2GNOW) on a monthly basis to confirm payments received from the County and to list all payments made by the

RPS No. 25-00264 Page 15

Contractor/Consultant to DM/DWBE subconsultants in that monthly period.

Contractors/Consultants are required to report monthly payments to all DM/DWBE subconsultants regardless of whether payment has been made to the Contractor/Consultant by the County. Contractors/Consultants are required to update their contact informaƟon in the County’s Vendor Compliance System (B2GNOW) to ensure that Contractor/Consultant maintains compliance with the County’s contract compliance program.

3.11.6.7.2 SubsƟtuƟon of DM/DWBE Subconsultant – In the

event of a change in circumstances that are beyond the control of the Proposer/Consultant (such as changes made by the County to the scope of work to be performed or the inability of the DM/DWBE subconsultant to perform the required services), the Proposer/Consultant shall submit a wriƩen explanaƟon of the changed circumstances to the County’s Minority and Small Business Enterprises Division and shall request a subsƟtuƟon of the original proposed DM/DWBE subconsultant with another DM/DWBE. The subsƟtuƟon must meet the same cerƟficaƟon requirements as the original proposed DM/DWBE and the subsƟtuƟon must be authorized, in wriƟng, by the County’s Minority and Small Business Enterprises Division. The Proposer/Consultant shall not subsƟtute with a non-DM/DWBE subconsultant or complete the work using its own resources without the prior wriƩen approval of the County’s Minority and Small Business Enterprises Division. Approval of such a subsƟtuƟon by the County will be provided only upon a showing that it is not reasonable or possible for the Proposer/Consultant to obtain the services of another cerƟfied DM/DWBE to complete the relevant porƟons of the County Contract.

3.11.6.8 Compliance Monitoring by the County – The County may uƟlize the following tools to determine if the Proposer/Consultant and/or subconsultants are complying with their DM/DWBE uƟlizaƟon requirements and/or other requirements of the County’s DM/DWBE Program:

RPS No. 25-00264 Page 16

3.11.6.8.1 InformaƟon generated by the County’s Vendor

Compliance System (B2GNOW) based on the required monthly payment/uƟlizaƟon reporƟng requirements of the County’s DM/DWBE Program.

3.11.6.8.2 The County’s Minority and Small Business

Enterprises Division may make scheduled and/or unannounced project site visits to assess the Proposer’s/Consultant’s and/or subconsultant(s) performance and/or compliance.

3.11.6.8.3 The County’s Minority and Small Business

Enterprises Division may require the Proposer/Consultant and/or subconsultants to furnish the County with addiƟonal documentaƟon (separate from those generated by the County’s Vendor Compliance System (B2GNOW)).

3.11.6.8.4 CommunicaƟons, meeƟngs and/or interviews with

the Proposer/Consultant and/or subconsultants, including their employees and/or agents, to idenƟfy and discuss other project-related maƩers or concerns such as performance and reporƟng relaƟonships.

3.11.6.8.5 The Minority and Small Business Enterprises

Division may review subcontract agreements, purchase orders and other related and relevant documents for the purpose of verifying that subconsultants are performing and receiving payment for the work specified therein.

3.11.6.9 NoƟficaƟon of Non-Compliance

3.11.6.9.1 The County shall issue a non-compliance and/or

“failure to meet goal” noƟficaƟon to the Proposer/Consultant if the County determines that the Proposer/Consultant is not in compliance with its DM/DWBE uƟlizaƟon requirements and/or the DM/DWBE Program requirements (“Non- Compliance NoƟce”).

3.11.6.9.2 The Non-Compliance NoƟce shall specify the

following:

RPS No. 25-00264 Page 17

3.11.6.9.2.1 IdenƟfy the compliance

deficiencies;

3.11.6.9.2.2 Instruct the Proposer/Consultant to

take the following acƟons ((I) or (II) below) to ensure its compliance with its DM/DWBE uƟlizaƟon requirements and/or the DM/DWBE Program requirements:

3.11.6.9.2.3 (I) Immediately take acƟon to correct the compliance deficiency;

and

3.11.6.9.2.4 (I) Submit a wriƩen commitment to the County, within five (5) Business Days of the date of the noƟce, specifying the correcƟve acƟons to be taken to remedy the compliance deficiencies. Such wriƩen commitment must include the specific acƟons to be taken and the date for compleƟon.

OR

3.11.6.9.2.5 (II) Contact the County within five

(5) Business Days of the date of the noƟce to discuss any issues prevenƟng the Proposer’s/Consultant’s compliance with the DM/DWBE requirements and to idenƟfy a resoluƟon to such issues. Such resoluƟon will be in wriƟng and must be approved by the County’s Minority and Small Business Enterprises Division.

3.11.6.9.3 The County’s Minority and Small Business

Enterprises Division shall have the right to approve the Proposer’s/Consultant’s wriƩen commitment and/or request modificaƟons/adjustments to the Proposer’s/Consultant’s wriƩen commitment.

RPS No. 25-00264 Page 18

3.11.6.9.4 Any commitments made by the

Proposer/Consultant to remedy its compliance deficiencies will not preclude future determinaƟons of non-compliance based on the County’s finding that the Proposer’s/Consultant’s commitments were not faithfully performed.

3.12 Consultant Must Use E-Verify, Must Have Legally Authorized Workforce & UƟlize IMAGE Best PracƟces

3.12.1 E-Verify

3.12.1.1 Pursuant to Florida Statutes SecƟon 448.095, the Consultant

(and its subcontractors) are required to uƟlize the United States Department of Homeland Security’s (DHS) E-Verify system for all newly hired employees. The E-Verify system is an Internet-based system operated by DHS that allows parƟcipaƟng employers to electronically verify the employment eligibility of newly hired employees. Accordingly, by submiƫng its Offer/response, the Consultant represents and warrants that it is registered with, and uses, the E-Verify system for all newly hired employees.

3.12.1.2 Pursuant to Florida Statutes SecƟon 448.095, the Consultant must obtain an affidavit from its subcontractors staƟng that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. The Consultant is required to maintain a copy of such affidavit for the duraƟon of the Contract Period and shall provide the County with a copy of such affidavit within three (3) Business Days of the County’s request for said affidavit.

3.12.1.3 Consultant is advised that pursuant to Florida Statutes SecƟon 448.095, the County is required to terminate this Contract if it has a good faith belief that the Consultant knowingly violated Florida Statutes SecƟon 448.09(1); whereupon, the Consultant will not be eligible for award of a public contract for at least one

(1) year from the date of such terminaƟon.

3.12.1.4 Consultant is advised that pursuant to Florida Statutes SecƟon 448.095, if the County has a good faith belief that a subcontractor knowingly violated Florida Statutes SecƟon 448.095(2) (but that the Consultant has otherwise complied with said Florida Statute), that the County is required to promptly noƟfy the Consultant of such violaƟon and order the Consultant to immediately terminate its contract with the applicable subcontractor.

RPS No. 25-00264 Page 19

3.12.2 Legally Authorized Workforce

3.12.2.1 Consultant is advised that the County has entered into an agreement (the IMAGE Agreement) with U.S. ImmigraƟon and Customs Enforcement (ICE) wherein the County will, in part, seek to promote the principles of ethical business conduct, prevent knowingly hiring unauthorized workers through self-governance, and encourage voluntary reporƟng of the discovery of unauthorized workers to ICE. Accordingly, by submiƫng its Offer, Consultant represents and warrants:

3.12.2.1.1 that Consultant is in compliance with all applicable Federal, State and local laws, including, but not limited to, the laws related to the requirement of an employer to verify an employee’s eligibility to work in the United States;

3.12.2.1.2 that all of Consultant’s employees are legally eligible to work in the United States; and

3.12.2.1.3 that the Consultant has acƟvely and affirmaƟvely verified such eligibility uƟlizing the E-Verify system and/or the Federal Government’s Employment Eligibility VerificaƟon Form (the Form I-9).

3.12.2.2 A mere allegaƟon of Consultant’s intent to use and/or current use of unauthorized workers may not be a basis to delay the County’s award of a Contract to the Consultant unless the County has a good faith belief that the Consultant knowingly violated Florida Statutes SecƟon 448.09(1) or such allegaƟon has been determined to be factual by ICE prior to the date the Contract is scheduled to be awarded by the County.

3.12.2.3 Good faith claims/beliefs of the Consultant’s use of unauthorized workers must be reported to both of the following agencies: The County’s Compliance Services hotline at (813) 272-6554; and ICE (ImmigraƟon and Customs Enforcement) at 1-

866-DHS-2-ICE (1-866-347-2423).

3.12.3 IMAGE Best PracƟces

3.12.3.1 Consultant is required to incorporate the following IMAGE Best

PracƟces into its business and, when pracƟcable, incorporate verificaƟon requirements into its agreements with subcontractors:

RPS No. 25-00264 Page 20

3.12.3.2 Use the Department of Homeland Security employment

eligibility verificaƟon program (E-Verify) to verify the employment eligibility of all new hires.

3.12.3.3 Use the Social Security Number VerificaƟon Service and make a good faith effort to correct and verify the names and Social Security numbers of the current workforce. Establish a wriƩen hiring and employment eligibility verificaƟon policy.

3.12.3.4 Establish an internal compliance and training program related to the hiring and employment verificaƟon process, to include, but not be limited to, compleƟon of Form I-9, how to detect fraudulent use of documents in the verificaƟon process, and how to use E-Verify and the Social Security Number VerificaƟon Service.

3.12.3.5 Require the Form I-9 and E-Verify process to be conducted only by individuals who have received appropriate training and include a secondary review as part of each employee’s verificaƟon to minimize the potenƟal for a single individual to subvert the process.

3.12.3.6 Arrange for annual Form I-9 audits by an external audiƟng firm or a trained employee not otherwise involved in the Form I-9 process.

3.12.3.7 Establish a procedure to report to ICE credible informaƟon of suspected criminal misconduct in the employment eligibility verificaƟon process.

3.12.3.8 Establish a program to assess subcontractors’ compliance with employment eligibility verificaƟon requirements. Encourage subcontractors to incorporate the IMAGE Best PracƟces contained in this paragraph and, when pracƟcable, incorporate the verificaƟon requirements in Subcontractor agreements.

3.12.3.9 Establish a protocol for responding to leƩers received from Federal and State government agencies indicaƟng that there is a discrepancy between the agency’s informaƟon and the informaƟon provided by the employer or employee; for example, “no match” leƩers received from the Social Security AdministraƟon.

RPS No. 25-00264 Page 21

3.12.3.10 Establish a Ɵp line mechanism (inbox, e-mail, etc.) for employees to report acƟvity relaƟng to the employment of unauthorized workers, and a protocol for responding to employee Ɵps.

3.12.3.11 Establish and maintain appropriate policies, pracƟces, and safeguards against use of the verificaƟon process for unlawful discriminaƟon, and to ensure that U.S. ciƟzens and authorized workers do not face discriminaƟon with respect to hiring, firing, recruitment or referral for a fee because of ciƟzenship status or naƟonal origin.

3.12.3.12 Maintain copies of any documents accepted as proof of idenƟty and/or employment authorizaƟon for all new hires.

3.13 Electronic Payment SoluƟon

3.13.1 Automated Clearing House (ACH). Payments from the County will be made through an ACH payment soluƟon where Offerors are paid with direct deposit. If the Offeror requests to opt out of being paid by direct deposit, then the Offeror should indicate its opt out in its Offer.

Note: If Proposer is already enrolled in the County's ACH soluƟon for an exisƟng contract/award, the Proposer will automaƟcally receive payment using their enrolled soluƟon in the event the Proposer is the Successful Proposer.

3.13.2 To enroll in ACH, Proposers must complete the Direct Deposit AuthorizaƟon Form (included in this solicitaƟon) or at:

hƩps://hcfl.gov/businesses/doing-business-with-hillsborough

3.14 Eligibility for ConsideraƟon

3.14.1 Compliance with CerƟficaƟon Requirements

3.14.1.1 Only firms cerƟfied by Hillsborough County as qualified to provide the required services will be recommended for selecƟon for this project.

3.14.1.2 CerƟficaƟon for this project is required in Surveying and Mapping.

3.14.1.3 If a response is otherwise compliant with the requirements of this Request for Professional Services, and the submiƫng firm is not cerƟfied, the response will be forwarded to the EvaluaƟon CommiƩee for evaluaƟon.

RPS No. 25-00264 Page 22

3.14.1.4 If the cerƟficaƟon requirements are not completed by the announcement of the shortlist, the firm will be given no further consideraƟon for selecƟon for the project.

3.14.1.5 All requests for cerƟficaƟon shall be submiƩed to the contact person for this Request for Professional Services. The informaƟon and forms are also available on the internet at:

hƩps://hcfl.gov/businesses/doing-business-with-hillsborough/vendors/professional-services-cerƟficaƟon-requirements

3.14.1.6 Each firm shall submit its response in the name in which it is cerƟfied.

3.14.2 Compliance with RPS Requirements

3.14.2.1 Each response that is forwarded for evaluaƟon must meet the requirements specified in this Request for Professional Services.

3.14.2.2 Failure to submit all required items in the manner specified may result in your submiƩal being found unacceptable.

3.14.2.3 Any submiƩal found unacceptable will not be considered for selecƟon for this project.

3.14.2.4 Response materials shall be aƩached in the order indicated in the “EvaluaƟon Criteria for WriƩen Response” secƟon.

3.14.2.5 The response informaƟon shall be included on either the forms provided in this Request for Professional Services, or a reasonable facsimile of the provided forms.

3.14.2.6 Firms choosing to use reasonable facsimiles of required forms should maintain both the format and content of the provided forms.

3.14.2.7 Each response to the evaluaƟon criteria must contain the following:

3.14.2.7.1 Each of the criteria in the EvaluaƟon Criteria secƟon must be specifically addressed.

3.14.2.7.2 Responses should include, but not necessarily be

limited to, the informaƟon included with each of the criteria.

RPS No. 25-00264 Page 23

3.14.2.7.3 Responses shall not exceed the established page

limits.

3.15 Ranking for the Project

3.15.1 Ranking for the Project

3.15.1.1 The ranking for this project will be made on the basis of scoring on the following items for each firm submiƫng a response that has been determined responsive to the requirements of this Request for Professional Services:

3.15.1.1.1 Responses to the four (4) evaluaƟon criteria

specified in EvaluaƟon Criteria for WriƩen Response of this Request for Professional Services.

MAXIMUM POINTS -100

Scored by the EvaluaƟon CommiƩee.

The EvaluaƟon CommiƩee’s scoring will be based only on the informaƟon contained in the response.

3.15.1.1.2 DM/DWBE PARTICIPATION FOR BONUS POINTS

MAXIMUM POINTS - 6

3.15.1.1.3 VOLUME OF WORK REPORT

MAXIMUM POINTS - 5

3.15.1.1.4 PAST PERFORMANCE RATING

MAXIMUM POINTS – 5

3.16 Oral PresentaƟons

3.16.1 The County may require oral presentaƟons by, no fewer than three (3) shortlisted firms deemed to be the most highly qualified to perform the required services regarding their qualificaƟons, approach to the project, and ability to furnish the required services.

3.16.2 Oral presentaƟons shall be used to clarify and/or confirm the wriƩen informaƟon received from the shortlisted firms specific to the evaluaƟon criteria idenƟfied herein Scoring reconsideraƟon of the shortlisted firms’ scores resulƟng from the evaluaƟon of their wriƩen Offers/ Proposals may occur as a result of the oral presentaƟons. As previously instructed, no increases in scoring will result from

RPS No. 25-00264 Page 24 the reconsideraƟon of changes in the project team of shortlisted firms; however, scoring decreases may occur.

3.17 Insurance, Professional

3.17.1 During the life of the Agreement, the Professional shall provide, pay for, and maintain insurance of the types and in the amounts described herein. All such insurance shall be provided by responsible companies with A.M. Best raƟngs of A-, Class 7 or beƩer, authorized to transact business in the State of Florida, and which are saƟsfactory to the County.

3.17.2 All policies of insurance required by the Agreement shall require that the Professional give the County thirty (30) Days wriƩen noƟce of any cancellaƟon, intent not to renew, or reducƟon in coverage and ten (10) Days wriƩen noƟce of any non-payment of premium. Such noƟce shall be delivered by U.S. Mail to:

Director, Risk Management Division, Hillsborough County, 17th, Floor 601 E.

Kennedy Blvd, Tampa, Florida 33602. In the event of any reducƟon in the aggregate limit of any policy, the Professional shall immediately restore such limit to the amount required herein.

3.17.3 All insurance coverages provided by the Professional shall be primary to any insurance or self-insurance program of the County which is applicable to the Work provided for in the Agreement.

3.17.4 Receipt by the County of any CerƟficate of Insurance or copy of any policy evidencing the insurance coverages and limits required by the Contract Documents does not consƟtute approval or agreement by the County that the insurance requirements have been saƟsfied or that the insurance policies shown on the CerƟficates of Insurance are in compliance with the requirements of the Contract Documents.

3.17.5 No work for the County shall commence or occupancy of any of its property take place unƟl the required CerƟficates of Insurance and copies of the policies, if requested, are received by the County and wriƩen NoƟce to Proceed is issued to the Professional by the County.

3.17.6 The insurance coverages and limits required of the Professional under the Contract Documents are designed to meet the minimum requirements of the County. They are not designed as a recommended insurance program for the Professional. Professional shall be responsible for the sufficiency of its own insurance program. Should the Professional have any quesƟons concerning its exposure to loss under the Contract Documents or the insurance coverages needed therefore, it should seek professional assistance.

3.17.7 If the insurance coverage iniƟally provided by the Professional is to expire prior to compleƟon of the Work, renewal CerƟficates of Insurance shall be furnished to the County the ten (10) Days prior to expiraƟon of current coverages.

RPS No. 25-00264 Page 25

3.17.8 Should the Professional fail to maintain the insurance coverages required by the Contract Documents, the County may, at its opƟon, either terminate this Agreement for default or procure and pay for such coverage, charge the Professional for, and deduct the costs of the same from payments due the Professional. A decision by the County to procure and pay for such insurance coverage shall not operate as a waiver of any of its rights under the Contract Documents.

3.17.9 All insurance policies obtained by the Professional to meet the requirements of the Contract Documents (with the excepƟon of Workers CompensaƟon and Employers and Professional Liability/Errors and Omissions Coverage) shall provide that “Hillsborough County, its officers, employees, and volunteers”, shall be listed as "addiƟonal insureds" under the Policy on a CG 20 26 04 13 AddiƟonal Insured -Designated Person or OrganizaƟon form or similar endorsement providing equal or broader AddiƟonal Insured Coverage with respect to liability arising out of acƟviƟes performed by or on behalf of the Contractor. The coverage shall contain no special limitaƟon on the scope of protecƟon afforded to the County, its officers, employees and volunteer and shall also incorporate a Severability of Interest provision. All insurance coverages provided under this SecƟon shall apply to all the Professional's acƟviƟes under the Contract Documents without regard for the locaƟon of such acƟvity. Liability policies shall only be wriƩen on the "Occurrence" form.

3.17.10 Coverage amounts and type of insurance shall conform to the following minimum requirements with the use of current Insurance Service Office form and endorsements or their equivalent.

3.17.11 Worker's CompensaƟon and Employer's Liability Insurance. Coverage shall be maintained by the Professional for all employees engaged in the Work, in accordance with the laws of the State of Florida.

3.17.12 The amount of such insurance shall not be less than:

3.17.12.1 Workers' CompensaƟon - Florida Statutory Requirements

3.17.12.2 Employer's Liability –

3.17.12.2.1 $500,000 Limit Each Accident

3.17.12.2.2 $100,000 Limit Disease Each Employee

3.17.12.2.3 $500,000 Limit Disease Aggregate

3.17.13 Commercial General Liability Insurance Coverage shall include, but not be limited to: Bodily Injury and Property Damage, Damage, Damage to Rented Premises, Medical expenses, Personal and AdverƟsing Injury, and Products and Completed OperaƟons and shall have limits not less than:

RPS No. 25-00264 Page 26

3.17.13.1 $1,000,000 per occurrence and 2,000,000 in the aggregate for Bodily Injury, Property Damages, and personal and AdverƟsing injury.

3.17.13.2 $50,000 Damages to Rented Premises - Each Occurrence

3.17.13.3 $5,000 Medical Expenses - Any One Person

3.17.13.4 $1,000,000 Products/Completed OperaƟons - Each Occurrence

3.17.13.5 $2,000,000 Products/Completed OperaƟons Aggregate

3.17.13.6 Such policy must include coverage for contractual liability.

3.17.14 Business Automobile Liability Insurance. Coverage shall be maintained by the Professional as to the ownership, maintenance, and use all of its owned, non-owned, leased or hired vehicles ("any auto") with limits of not less than:

3.17.14.1 Bodily Injury & Property Damage Liability: $300,000 Combined

Single Limit Each Accident.

3.17.15 All Risk Coverage: For Purposes of this Contract, Builder's Risk coverage is not required; and InstallaƟon Floater Coverage is not required. If either or both are required, the Professional shall provide coverage which includes the following minimum requirements:

3.17.15.1 All Risk coverage shall be issued by insurance company(s) approved by the State of Florida Department of Insurance and acceptable to the County. Coverages and endorsements must be on forms acceptable to the County. The premium for this insurance shall be paid for by the Professional, with any deducƟbles being the sole responsibility of the Professional.

3.17.15.2 Builder's Risk limits of coverage shall be 100% of the completed value of any building(s) or structure (s), or 100% of the value of the equipment to be installed, as appropriate; InstallaƟon structure(s), or 100% of the value of the equipment to be installed, as appropriate; InstallaƟon Floater coverage shall provide for loss of the installed…