11-RFQ 26-180 Design Svcs for 40th St.pdf

REQUEST FOR QUALIFICATIONS

RFQ-26-180

Professional Design Services for

40th Street: Avenue 6E to Avenue 7E

The City of Yuma invites qualified Engineering firms to submit a Statement of Qualifications (SOQ) for Professional Engineering Services for final design of 40th Street from Avenue 6E to Avenue 7E. The estimated construction cost is $11.3 million.

All processes will be conducted in accordance with Arizona Revised Statutes, Title 34.

CONSULTANTS ARE STRONGLY ENCOURAGED TO READ THE ENTIRE SOLICITATION

for 40th Street: Avenue 6E to 7E

November 2025

Table of Contents

Section Description PAGE

1 Request for Qualifications 3 2 Instructions 3 3 Project Description 3 4 Scope of Work 3 5 SOQ Format and Scoring 5 6 Selection Process 5 7 Contents of SOQ 6 8 Communication with the City 7 9 Terms and Conditions 8 10 Public Record/Confidential Information 8 11 Equal Opportunity 8 12 Protest Policy 9

ATTACHMENTS

*2CFR Section 200 Certification Fill Form *Authorization for Release of Performance Information and Waiver *Certification & Addenda Acknowledgement Form *Certification of Insurability *Offer and Acceptance Form Sample Professional Services Agreement Appendix A Pre-Final 40th St Corridor Concept Environmental Considerations Preliminary Design Concept Report (DCR) Traffic Analysis

*Required to be completed, signed and submitted through the Procurement Portal as requested.

REQUEST FOR STATEMENT OF QUALIFICATIONS FOR

PROFESSIONAL DESIGN SERVICES

1.0 REQUEST FOR QUALIFICATIONS

The City of Yuma invites qualified Engineering firms to submit a Statement of Qualifications (SOQ) for the above referenced project (the “Project”).

2.0 INSTRUCTIONS

Statements of Qualifications will be received through the City’s Procurement Portal https://yumaaz.bonfirehub.com by 11:00 am MST on January 29, 2026. Public reading will be held January 29, 2026, 11:10am AZ Time via Microsoft Teams, Meeting ID: 250 375 466 245 Passcode: GNHyjb.

The SOQ must include a one-page cover letter (letter of transmittal) and a maximum of 20 pages to address the specified SOQ criteria, including the organization chart. Required documents, such as the Authorization for Release of Performance Information Waiver, the Certification of Insurability, the Offer & Acceptance Form, the Certification & Addendum Acknowledgement, and Non-Collusion Affidavit forms, do not count towards the 20-page limit. Supplemental resumes included in the appendix are not permitted and will result in disqualification. Failure to meet content and page requirements may result in disqualification.

Compliance with the maximum page criteria is critical; each PDF page size (maximum 8- 1/2” x 11”) with criteria information will be counted. Pages that have photos, charts, graphs or criteria information will be counted towards the maximum number of pages. The minimum allowable font size shall be 11.

3.0 PROJECT DESCRIPTION

This project will construct a new segment of 40th Street from Avenue 6E to Avenue 7E to a Minor Arterial roadway per COY Standard No. 2-015 configuration having four travel lanes. Left and right turn lanes to be included where necessary. Curb, gutter and sidewalk will be included except that sidewalk will be omitted on the north side of 40th Street. The work will include a 10’ wide multi-use path (MUP) on the north side of 40th Street.

Infrastructure work will include grading, drainage, paving, raised median, traffic signals at Avenue 6E and, 7E with an at-grade signalized intersection at State Route 195, lighting and Arizona Public Service power service(s).

The City has added the preliminary Design Concept Report (DCR), Traffic Analysis, Environmental Considerations and draft 15% plans with this solicitation. The project is currently scheduled to be advertised for construction Fiscal Year 2028.

4.0 SCOPE OF WORK

The scope of work involves all aspects of designing a new four-lane roadway including multi-use path (MUP), traffic signals, drainage analysis and design; geotechnical analysis and recommendations and the design of grading, signing, striping, and streetlights; utility https://yumaaz.bonfirehub.com/ relocations; landscape architecture; right-of-way determination; public outreach;

environmental coordination; and other tasks as determined by the project needs. The design scope will be to provide final design and contract documents for all aspects of work. Final design will consist of all technical analysis and engineering required to progress the project through final successful completion by expeditiously addressing all critical path items, such as right-of-way, environmental, public meetings. The following scope outlines the project including, but not limited to:

Roadway Design: The consultant will perform geometric design of 40th Street to ensure the roadway is consistent with the Minor Arterial typical section per COY Standard No. 2- 015 within the project limits. The geometric design will follow the American Association of State Highway and Transportation Officials (AASHTO) A Policy on Geometric Design of Highways and Streets commonly referred to as the “Green Book”. The design shall be in accordance with the current editions of the City of Yuma Construction Standards Detail Drawings, Maricopa Association of Governments (MAG) Standard Specifications for Public Works Construction and the City of Yuma Supplement to the MAG Specifications.

Additionally, design within State Route 195 right-of-way will conform to all applicable Arizona Department of Transportation (ADOT) standards.

Multi-use Pathway (MUP): The scope will include designing a continuous multi-use path along the north side of 40th Street. The selected team may be challenged to fit all the amenities within the available footprint.

Traffic Analysis: A traffic analysis was prepared for the DCR for 40th Street from Avenue 7E to Avenue 10E. Additional traffic analysis is not anticipated. Traffic signals are anticipated at Avenue(s) 6E, 7E and 7½E. Signals at North Bound and South Bound State Route 195 are anticipated also.

Drainage Analysis: On-site and off-site drainage analysis will be required.

Predetermined onsite outfall locations have not been established along the project’s length. Therefore, offsite runoff may pose significant challenges to the project. In addition, the drainage analysis will be coordinated with ADOT within State Route 195 right-of-way.

Transit Route Planning: The project will incorporate transit planning such as bus stops and shade structures into a proposed new transit route along 40th Street.

Utility Relocations: Minor utility relocations are anticipated with the project including but not limited to natural gas, fiber optic, power and irrigation facilities. Additional wet and dry relocations are also anticipated. The consultant will coordinate the relocation of utility facilities with the utility owner to ensure timely relocation of any conflicting utility. The consultant will create a base map, provide pothole lists, attend meetings, address review comments, and design any City of Yuma owned relocations.

Public outreach and stakeholder coordination will be required with this project. The City will assist with public outreach efforts. The consultant will be required to provide exhibits, artistic renderings, presentations, and attend and present at the public meeting. Two public meetings will be planned during final design. The consultant will be required to coordinate with primary stakeholders including the developers, irrigation districts and

ADOT.

Landscape architecture will be an important component along the MUP exclusive of ADOT right-of-way. The consultant will prepare landscape and irrigation plans.

Geotechnical investigation and analysis provided by the consultant includes, but is not limited to, determining pavement section, storm drain boring and/or retention basin percolation tests.

Right-of-way Acquisition will be required. The consultant will determine right-of-way needs and acquisitions will be completed by the City.

Environmental: Environmental Considerations are attached to this solicitation.

Environmental clearance for the project is anticipated by others and will be made available to the selected design firm in early 2026. The clearance of the project is based on the ultimate footprint of 40th Street having a bridge over State Route 195. Additional environmental effort is not anticipated by the final design consultant.

5.0 SOQ FORMAT AND SCORING

The selection criteria and relative weights for determining the order of firms on the final list are as follows:

CRITERIA MAXIMUM

SCORE

Project Understanding & Project Approach 25 Schedule & Cost Control Ability 15 Quality Control Ability 5 Engineering Firm Experience & Capability to Perform Work 10 Organizational Chart with lines of Authority 15 Proposed Project Manager 15 Proposed Project Staff 15

TOTAL 100

6.0 SELECTION PROCESS

A) Selection Committee: A Selection Committee will review the Statements of

Qualifications based on the included “Evaluation Criteria.” The criteria to be used to determine the order of firms on the final list are set forth in Section 5.0. Interviews will not be conducted. Final selection will be based upon total point scores from the SOQs alone.

B) Contract Negotiation: Upon completion of the final rankings, the City will enter into negotiations with the highest ranked firm for an engineering services contract for the Project. If a contract cannot be successfully negotiated with the highest-ranked firm, negotiations will be terminated with that firm. The City may then initiate negotiations with the next highest-ranked firm until an agreement is reached or an impasse is declared.

C) Key Personnel: The Firm shall ensure that Key Personnel identified in the SOQ shall be the Key Personnel assigned to the Project. Such Key Personnel shall not be replaced without prior written acceptance of the City of Yuma. Unauthorized replacements will result in disqualification of the proposal or breach of the Engineer’s agreement.

7.0 CONTENTS OF SOQ

Statements of Qualifications shall be scored in accordance with Section 5.0 and contain the following information: The following information shall be provided in the Procurement Portal in order to be evaluated.

A) Project Understanding and Management Approach: The response must demonstrate the firm’s comprehension of all the engineering services required for the proposed contract. Avoid simply restating the anticipated Scope of work detailed in this RFQ. (25 points)

a) Describe your team's proposed approach to managing the design of this Project.

b) Identify the major issues your team has found with this Project and how you plan to address them.

c) State any assumptions made when formulating your response criteria.

B) Schedule and Cost Control Ability: Response must demonstrate firm’s ability to manage the Engineering schedule and budget throughout all phases of the engineering project. Describe the method(s) your proposed team will employ for this project and your firm’s history of meeting scheduled delivery dates. (15 points)

C) Quality Control Ability: Response must demonstrate firm’s ability to provide quality control oversight of Engineering activities throughout all phases of the project.

Describe the method(s) your proposed team will employ for this Project. (5 points)

D) Engineering Firm Experience and Capability for Work:

a) SOQs shall list a minimum of three (3) engineering projects awarded to your firm for Engineering Services during the last five (5) years (Arizona projects are preferred).

b) For each engineering project, provide the project description, client name and contact, award date (note if pending), construction costs, status of completion, and estimated completion date.

c) Please include your firm’s current backlog of work. (10 Points)

E) Provide an organization chart showing key personnel identified in Section F below.

The chart shall indicate lines of authority, points of contact, and percentage of weekly times that each individual will be committed to this Project. (15 points)

F) Proposed Project Manager: Name the Project Manager directly responsible and engaged in the work. Describe their specific qualifications and experience related to the Engineering services contract. Provide a proposal-specific response focusing on the Project Manager's duties, responsibilities, and relevant project experience. (15 points)

a) State the employer, tenure with the firm, and state of residency.

b) List professional registrations and certifications, if applicable.

c) Detail their engineering education, experience, design management skills, and styles beneficial to this project.

d) List a minimum of three projects of similar scope and complexity managed in the past five years.

e) List professional references (contact people with valid telephone numbers and valid email address) for the projects listed above.

f) Outline current and potential time commitments of the proposed Project Manager to all clients.

g) Include your firm’s current workload, ability to meet schedules, and track record of timely delivery.

G) Proposed Project Staff: Response shall name the key staff from the firm, who will perform the engineering functions deemed necessary to accomplish the Engineering services for the proposed Project. Describe the work to be performed by each key staff member and detail their specific qualifications and experience directly related to the proposed Engineering services contract. A response prepared specifically for this proposal is required. Focus on the individuals’ specific duties and responsibilities and how project experience is relevant to the proposed contract. For each key staff member of the firm who will be involved in the Project provide the information requested below. (15 points)

a) Identify the employee, indicate length of time with firm and indicate state of residency.

b) Include professional registrations and certifications if applicable.

c) Identify the staff members’ responsibilities.

d) Describe the individuals’ qualifications in terms of engineering education and experience, including engineering design experience and any particular style and skills that will benefit this project.

e) List a minimum of two projects for which the individual has had similar responsibility.

8.0 COMMUNICATION WITH THE CITY

All communication concerning this solicitation must be directed to the Procurement Division. All questions must be submitted via the Portal.

No other City official or City employee is empowered to speak for the City with respect to the RFQ. Any firm seeking to obtain information, clarification, or interpretations from any other City official or City employee other than identified above, is advised that such material is used at the firm’s own risk. The City will not be bound by any such information, clarification, or interpretation. Firms are specifically instructed to not contact any design professional for information, clarification or interpretation concerning this project. Any such contact may result in the SOQ being disqualified.

Firms must not communicate with any City employee at any time before the award of the SOQ. Contact by a Firm regarding this RFQ with a City employee other than a Procurement Division representative may be considered grounds for rejection of the SOQ submitted.

As questions submitted require adequate time for response preparation, Firms are asked to submit all questions by the date and time indicated in this solicitation.

Questions must be received through the Procurement Portal by 11:00 am MST, January 8, 2026, so that a response may be posted as an addendum to the RFQ through the Procurement Portal.

9.0 TERMS AND CONDITIONS

This RFQ does not commit the City of Yuma to award a contract, to defray any costs incurred in the preparation of a response to this request, or to procure or contract for services.

a) The City of Yuma reserves the right to extend the date by which the submittals are due.

b) The City of Yuma reserves the right to cancel, in part or in its entirety, this

RFQ includes but not limited to selection schedule, submittal date, and submittal requirements. If the City of Yuma cancels or revises the RFQ all potential Respondents of record will be notified.

c) All submittals become the property of the City of Yuma. Except for the name of firms on the final list, no information contained in a Statement of Qualifications shall be made public until after award and execution of a contract.

d) The City of Yuma reserves the right to request additional information and/or clarifications from any or all Respondents to this RFQ.

10.0 PUBLIC RECORD/CONFIDENTIAL INFORMATION

This contract is a public record and must be retained by the City for a minimum of six (6) years. All contracts are open to public inspection after contract award, except for any portions determined to be confidential by law. This is the only notification concerning confidential information that will be given to potential respondents. This provision should be taken into consideration prior to submitting a response to ensure the information submitted does not contain confidential information the respondent wishes to remain confidential.

11.0 EQUAL OPPORTUNITY

The City of Yuma is an equal opportunity employer. Minority and women’s business enterprises are encouraged to submit Statements of Qualifications on the Project.

12.0 PROTEST POLICY

a) Respondents may file a protest regarding the selection process and/or award of the associated contract to the City Council in accordance with City of Yuma Code § 36-55. The protest shall be submitted in writing to the City Administrator within ten days after the proposer knows or should have known of the facts giving rise to the protest. The Administrator shall place the protest on the next Council agenda if not resolved prior to that time.

b) The City Council shall have the authority, prior to the commencement of an action in court concerning the controversy, to settle and resolve a protest of an aggrieved proposer, offeror, contractor, actual or prospective, concerning the solicitation or award of a contract.

c) If the protest is not resolved by mutual agreement, the Purchasing Agent shall issue notice in writing of the Council's decision. The notice shall:

i. State the reasons for the action taken; and

ii. Inform the protestant of right to judicial review

d) A copy of the decision under this section shall be mailed or otherwise furnished immediately to the protestant and any other party intervening.

e) A decision under this section shall be final and conclusive unless fraudulent, or unless any person adversely affected by the decision commences an action in court.

1.0 REQUEST FOR QUALIFICATIONS